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Procedures for requesting scanning of Library print materials

About the service

The Library invites UC Berkeley students, faculty, instructors, and visiting scholars who have a disability that necessitates alternative media to request that print materials from library collections be converted to digital format for them. The Library is able to provide this service only for users who are verified as eligible within the campus system.

Berkeley students: If you feel you are eligible for this service, please contact the Disabled Students’ Program. That office authorizes student users of this service.

Berkeley faculty, instructors, and visiting scholars: If you feel you are eligible for this service, please complete this request form. Once approved, a note will be added to your Library account indicating that you are approved for the scanning service.

Overview

The Library aims to provide the person with a copy of the item in digital format within five business days from the date it reaches the digitization unit. Exact time may vary based on the number of items and size of items submitted within the same period. Student requests take priority.

There are a number of reasons that material requested through UC Library Search may not immediately make it to the digitization unit. Any of the following may impact the turnaround time for a request:

  • If an item that does not have the status AVAILABLE is requested, UC Library search will attempt to fill the request from another UC or outside the UC system. We cannot guarantee a delivery time.
  • If an item cannot be found in the library it was requested from, even though it says it is AVAILABLE, again the system will automatically look for an alternative copy, either at another UC or outside the UC system.
  • The user neglects to put LSP in the comment field when making the request.
  • Staffing shortages at NRLF due to the pandemic have reduced delivery schedules, so requests for NRLF materials will be delayed.

If in a rush, we recommend that the user check out the material from the owning library and tell the circulation desk that it needs to be sent to the scanning unit. This will greatly expedite the process.

Eligible materials

The Library’s scanning service covers all printed materials that are owned by or can be borrowed by the UC Berkeley Library. Ineligible items include items larger than the scanner can support (such as double folios), and items which are already in digital formats (such as items in Internet Archive).

Eligible students can also request materials that have been scanned and deposited in HathiTrust, even if they are not presented there as “full view” materials. If you locate a title in HathiTrust that is not viewable, send the link to the item, as well as the title and author, to prntscan@lists.berkeley.edu.

How to request scanning of material owned by the UC Berkeley Library

Follow the steps below to place your request through our catalog, UC Library Search.

  • Search UC Library Search for the material you want scanned.
  • Sign in with your Calnet login.
  • For items available in one of our libraries, choose Request.
  • In the request form, choose the pickup location: Print Disabilities Services (Doe Library). If your screen reader will not navigate to this option, choose Doe Library and in the comment field, type LSP.
  • Click on Send Request

If the book is not owned by one of our libraries, you can choose Request through Interlibrary Loan. The request form will be pre-filled with the item information and your email address. At the bottom of the form, choose the location: Print Disabilities Services (Doe Library) or, if your screen reader will not navigate to this option, choose Doe Library and in the comment field, type LSP.

Note: You will not have to pick up the book. If you do receive a notice that the book is on hold for you, please contact the Library at maincirc-library@berkeley.edu to let them know this item should be scanned.

Steps to retrieve the digital copy you’ve requested

  • When the scan is available, you will receive an email notification with a link for you to download it.
  • Click on the link and log in with your CalNet ID and password.
  • Download the digital file. The first page of the file includes a copyright statement confirming that the scan was created for your personal use.
  • Save your personal copy, since the Library’s link will only be active for a limited time after you first download the file.

Request scanning of a journal article

Many articles are available online through the Library’s databases. Librarians are available to help you locate the resources you need.

Articles that cannot be accessed in full text through Library databases can be requested using the article request form.