UC Berkeley Library

Moffitt Library, Main Stacks open for 24-hour access during RRR, finals weeks. Learn more.

Using the Library during COVID-19

UC Berkeley’s library buildings are now open. To stay up to date on the Library’s policies and services during the pandemic, visit the Library’s COVID-19 webpage.

Procedures for Requesting Scanning of Library Print Materials

Content section: 

The Library invites UC Berkeley students, faculty, instructors, and visiting scholars who have a disability that necessitates alternative media to request print materials from library collections be converted to digital format for them.  The Library is able to provide this service only for users who are verified as eligible within the campus system.

Berkeley students: If you feel you are eligible for this service, please contact the Disabled Students Program. That office authorizes student users of this service.

Berkeley faculty, instructors, and visiting scholars: If you feel you are eligible for this service, please complete this request form. Once approved, a note will be added to your Library account indicating that you are approved for the scanning service.

Overview of the program

  • The Library will scan materials owned by our Library and currently available to us.
  • The Library aims to provide the person with a copy of the item in digital format within an average of five business days from the date it is requested. Exact time may vary based on the number of items and size of items submitted within the same period. Student requests take priority.
  • Additional delay may occur due to the in transit time to Moffitt or the availability of the material (ex: missing during search, at bindery, etc).
  • The person requesting the item will receive email notification when the digital file is ready. The email will include a link to download the digital file. The file will be available as a Word document and as a searchable PDF.

Eligible materials

The Library’s scanning service covers all printed materials owned by the University Library and listed in UC LIbrary Search. Ineligible items include items larger than the scanner can support (such as double folios), and items which are already in digital formats (such as items in Internet Archive).

During COVID-19 disruption: The Library is not able to access some campus libraries at this time, thus some collections may be temporarily ineligible. This is also true for materials borrowed through Interlibrary Services. Currently Interlibrary Services is not providing printed materials; when that service is fully restarted, these materials will be eligible for scanning again.

Request scanning of material owned by the UCB Library

Follow the steps below to place your request through our catalog, UC Library Search. If you are using a screen reader, use these alternate instructions.

  • Search UC Library Search for the material you want scanned.
  • In the item record, there is an option to Request.
  • Once you click on this, you may be prompted to login with your Calnet ID and passphrase.
  • In the request form, choose Doe Library as the pickup location.
  • Disregard Terms of Use
  • In the Comment field, type LSP
  • Click on Send Request

Note: You will not have to pick up the book. If you do receive a notice that the book is on hold for you, please contact the Library at maincirc-library@berkeley.edu to let them know this item should be scanned.

Request scanning of material not owned by the UCB Library

  • Use the HathiTrust catalog. Some items can be fully viewed in HathiTrust. If you find an item that is not available full view, send the link to the item, as well as the title and author, to prntscan@lists.berkeley.edu.

Steps to retrieve the digital copy

  • When the scan is available, you will receive an email notification with a link for you to download it.
  • Click on the link and log in with your CalNet ID and password.
  • Download the digital file. The first page of the file includes a copyright statement confirming that the scan was created for your personal use.
  • Save your personal copy, since the Library’s link will only be active for a limited time after you first download the file.
  • Berkeley students: If the material is required or recommended for a course and further OCR editing is needed, you will have three business days from the time you receive notice that the Library’s OCR-scanned digital file is available, to request that the Disabled Students Program (DSP) further edit the scanned digital file. For more information on submitting materials to DSP see the DSP Alternative Media Guidelines.

Request scanning of a journal article

Many articles are available online through the Library’s databases. Librarians are available to help you locate the resources you need.

Articles that cannot be accessed in full text through Library databases can be requested using article request form.

Instructions for screen readers:

  • Go to Links List and look for UC Berkeley CalNet Login
  • The search field is not labeled, but it's the only search option on the page
  • When doing keyword search, use screen reader search to search for the phrase "Most Relevant"
  • After clicking on an individual title, look for a link called "Request".
    • Navigate to "Pickup Location" combo box.
    • Choose Doe Library.
    • Disregard Terms of Use.
    • Navigate to the Edit field labeled "Comment" and type LSP.
    • Tab to Send Request
    • You will receive an email with a link to your file

Note: You will not have to pick up the book. If you do receive a notice that the book is on hold for you, please contact the Library at maincirc-library@berkeley.edu to let them know this item should be scanned.