Bancroft cataloger statistics key

GENERAL INSTRUCTIONS

• All catalogers are required to enter 955 subfields $$a, $$b and $$c.
• Include one 955 for each type of cataloging work accomplished (e.g., if a NAR is created for the record, then at least two 955 fields would be included - see examples in the NACO section below).
• Use a private bib record template in Alma to generate the 955. Update template(s) with the new date on the 1st of each month.
• If working on a record that already includes a 955 field(s), add new 955(s) as necessary but do not delete any existing 955(s).

Format:  955 _ _ $$a yyyymm $$b cataloger initials $$c stat code 

Example:  955 _ _ $$a 202206 $$b tbrb $$c CCE 

PUBLISHED MATERIALS

ORIGINAL CATALOGING

CODE: CO

DEFINITION: No matching catalog record located in OCLC. Input a new, full WorldCat record (ELvl 7 or blank) cataloged according to current full cataloging practices. Includes: 

1. Creating a new WorldCat record (ELvl 7 or blank) from scratch using a blank workform
2. Deriving a new WorldCat record (ELvl 7 or blank) using an existing record for a different edition or similar record 
3. Deriving a new OCLC WorldCat record from an existing non-English catalog record (i.e., 040 ǂb is coded for a language other than “eng”) 
4. Copy cataloging where the existing catalog record is extremely brief and requires a complete upgrade, including assignment of classification, subject analysis, and access points (e.g., a vendor record)

COPY CATALOGING

CODE: CC

DEFINITION: An OCLC record exists, the record exactly matches the item you are describing including subject heading(s) and classification. Cataloger only sets holdings, exports, and adds local extensions in Alma.

COPY CATALOGING, ENHANCED

CODE: CCE

DEFINITION:

1. An OCLC record exists, but requires the addition or correction of bibliographic elements, such as subject headings, genre/form terms, and/or classification
2. An existing OCLC record is upgraded to a higher level of descriptive standard, e.g. record is AACR2 or lower and is upgraded to RDA, DCRM, etc.

RE-CATALOGING

CODE: RC

DEFINITION: Substantially re-cataloging an item that already is represented in Alma by an OCLC record. Minor edits to existing records should be coded MT. 

MAINTENANCE

CODE: MT

DEFINITION: All maintenance tasks on existing records that do not require a change to the OCLC WorldCat record. Examples include, but are not limited to: 

1. Adding copies, with or without adding corresponding local extensions (e.g., provenance notes/tracings)
2. Holdings maintenance
3. Transfers (without significant bibliographic changes)
4. Withdrawals
5. Multi-volume monograph or serial adds 
6. Replacements
7. Linking analytics
8. Adding/editing local extensions (bibliographic or holdings)
9. Exporting a new version of the OCLC record without making any changes to that record

CATALOGING, MINIMAL

CODE: CM

DEFINITION: No matching OCLC catalog record located. To be used when creating a preliminary ELvl 7 record with or without assigning LC classification.

Note: Current Bancroft practice is to not create these types of records

HOST BIBLIOGRAPHIC RECORD

CODE: HB

DEFINITION: Host bibliographic record, in the IZ, for boundwiths.

ARCHIVAL MATERIALS

ARCHIVAL CATALOGING, ORIGINAL

CODE: ACO

DEFINITION: No existing catalog record in OCLC or a previously-input Archival Minimal Level record for archival materials is upgraded to full level. Includes:

1. Creating a new master record in OCLC (ELvl 7 or blank) from scratch using a blank workform for a fully-processed collection or item with description and access points
2. Enhancing an existing record previously input as Archival Minimal Level for a collection or item that is now fully processed and described and open for research (any “unprocessed” restriction notes are deleted from the record).

ARCHIVAL CATALOGING, ENHANCED

CODE: ACE

DEFINITION: Significant edits are required that result in a change to the OCLC master record. Examples include, but are not limited to:

1. Updating of 1XX and/or 7XX entries (e.g., constructing an RDA-compliant Family name, adding dates, etc.)
2. Updating or addition of 6XX entries
3. Updated notes, especially 520 or 545
4. Adding description for AV, Pictorial, or Digital components to an existing record INVENTthat only previously described textual or pictorial components

See also Archival Maintenance (AMT) for minor edits to an existing record.

ARCHIVAL CATALOGING, MINIMAL

CODE: ACM

DEFINITION: Use when creating a new OCLC record from scratch for preliminary (accession) records for unprocessed archival material, or when inputting a preliminary record into the Alma IZ for inventory control of uncataloged single items.

ARCHIVAL MAINTENANCE

CODE: AMT

DEFINITION: Minor edits to the bibliographic record (including those that require a change to the OCLC master record), and for holdings maintenance, etc. Examples include, but are not limited to:

1. Updating the extent and/or date range to incorporate additions to an existing record (whether otherwise fully cataloged or not)
2. Updating restriction notes
3. Adding 33x fields

See also Archival Cataloging, Enhanced (ACE) for significant edits to an existing record.

NAME AUTHORITY RECORDS

NACO, NEW

CODE: NACO

DEFINITION: Contribute new LC/NAF name authority records.

NOTE: Add one 955 for each new NACO heading established. For example, if you enhanced an existing OCLC record, which included the creation of two new name headings, the 955s would look like this:

955 _ _ $$a 202109 $$b tbrb $$c CCE

955 _ _ $$a 202109 $$b tbrb $$c NACO

955 _ _ $$a 202109 $$b tbrb $$c NACO

NACO, ENHANCED

CODE: NACOM

DEFINITION: Update existing LC/NAF name authority records (including, but not limited to, upgrading an NAR from AACR2 to RDA).

NOTE: Add one 955 for each existing NACO heading enhanced. For example, if you enhanced an existing OCLC record, which included an enhanced name heading, the 955s would look like this:

955 _ _ $$a 202109 $$b tbrb $$c CCE

955 _ _ $$a 202109 $$b tbrb $$c NACOM