Berkeley Technical Services Discussion Group Meeting
Wednesday, March 1, 2006
9:00am to 11:00am
303 Doe
Agenda
1. Announcements
-Amy Kautzman will be hosting an Early Bird on the UC Bibliographic Services Task Force on Monday March 13th from 8:30-10:00. I encourage all staff to attend. If you need the link again to the task force document you can go to http://libraries.universityofcalifornia.edu/sopag/BSTF/Final.pdf or http://libraries.universityofcalifornia.edu/sopag/
-Just a reminder that there are certain supplies you can still get free of charge from the Library Stocking Program. See their website at: http://www.lib.berkeley.edu/Staff/Purchasing/. If you need binding string, Innopac check-in labels, call number label sheets, label shields, big red rubber bands, or tattle tape, just email Susan Francisco and cc Don Robinson for the items you need.
- Tonnette is still looking into the Vernon Label Shield situation that came up from last months meeting. She will get back to us when she has time to investigate it more fully.
-I have investigated the piggyback on postit notes question from last months meeting. I contacted the Conservation Department and BPD and neither units are aware of any policy that piggyback barcode labels should be put on a postit note and not directly to the item. Conservation did say that they investigated the use of piggybacks at one point and did test for a short time using piggyback barcode labels on postit notes. Nothing permanent however came about from this test. They could find nothing in the literature or find any proof that piggyback barcodes would cause actual damage to books. Postit notes in books are also not a great idea either because of the glue residue left behind when they are removed. It was actually determined that the real Postit note brand is better than cheaper generic brands of removable notes. Cheaper off brands can leave more glue residue and tear the book when removed or cause the pages to stick together. Since no one was really complaining about piggyback barcodes and there was no proof piggyback labels were bad, and since postit glue residue isn't that great either, they concluded it was ok to use piggyback's as we normally would. They never pursued making this standard practice. BPD does however still continue to put piggyback labels on postit notes for books going out for recasing to the bindery. It seems to be ok to use piggybacks either way so don't worry about it and you do not need to adopt this practice.
-Frank Carothers reported that the Library Bookstore opened in late January and is now in room 132 Doe. They are open Monday through Thursday from 11-2. Frank is making an effort to raise the visibility of the Bookstore in order to increase traffic. Though the Bookstore is successful it significantly reduces the gifts sorting area. The Gift and Exchange Division is also using a storage area on the second floor of the Moffitt Library.
2. Systems Gladis Update / C. Takaro
Gladis/Systems update March 1, 2006, covering the period of Feb. 2006
a. OCA digitization project: produced statistics and an item by item NRLF pick list for records potentially to be included in the Open Content Alliance out-of-copyright scanning project. This set of materials is in American Literature (specific call number ranges), books only, in English, published 1922 or before.
[The project website is: http://www.openlibrary.org/ - at this site there is a link to http://www.archive.org/ which is where you can search for a term and see books included already. The "search texts" box is at the lower right of that page. A few hundred math books were selected by Ann Jensen and scanned as a pilot project and these are apparently available if you search for mathematics...and I found some California ones also but I'm not sure how they were included in the project.]
b. New program created to take in a set of records from one of our other selection programs and then count every Berkeley barcode in the record, count v/cs lacking barcodes, and count and write NRLF barcode triggers for every NRLF barcode under the specific call number and location in the original selection. This was for the CDL OCA digitization NRLF “pick list” but will be used (with modifications to look at every call number number) for the EAL deaccession project next year. Can be used to generate v/c based statistics in some circumstances.
c. Changed the programs that export records to Pathfinder and Melvyl to permit the send of records with overly-long SUM or other holdings notes. The holdings will be truncated and the phrase “[TRUNCATED]” will appear at the end of the holdings fields in the constructed 950. Up to this point, these records were rejected and not sent.
d. Ran program to change AH-C SUF notes with text “Room 308G” to “Room 308J” ~ 2700 records.
e. Misc changes to billing for LBL/LLL.
f. Macro changes - David Zuckerman is now trained and taking on a long list of changes that had been on hold in Joe's absence.
g. Met with Amy Kautzman about the Bibliographic Services Task Force recommendations.
h. Lots of Gladis requests have been coming in lately - please don't forget to request delete accounts as people leave. If you'd like a list of accounts for your unit please let me know it is easy to produce and enables you to quickly verify that only the people who are actively using Gladis have accounts.
3. Verde UC Electronic Resources Management System / J. Bussell
Collection Core Services is using a new system called Verde as their UC Electronic Resources Management System. Verde is just a backend tool for library staff. This will have acquisition information for selectors and managers to look at our electronic access and see how we get things, how they are packaged, etc. Some information comes from Exlibris and SFX information will also load into the system to help us. They needed something to manage all the intricacies of the electronic media we have access to. To work with ERMS and CDL they needed a control number in a 999 MARC field in order to record up to a 13 digit number. If you notice these 999 MARC fields please leave them alone, they are in the records for a reason
4. Technical Processing questions / Open Discussion
Nothing for discussion at today's meeting.
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