Library Purchasing Office

The following services are available through Library Purchasing: processing payment of invoices, procurement card reconciliation (updating charge strings and taxes on BFS, zero adjustments), reconciliation of accounts (maintenance agreements, renewal and payment), leases (renewal and payment), blanket purchase orders.

| Library stocking program | Forms | bluCard | Phone service | Furniture orders | Purchasing products |

Library Stocking Program

The Library Stocking Program, located at 242 Moffitt Library, has a number of supplies which have been purchased by the Library, and are available for in-house consumption. Below is the list of supplies available, as well as a description of the supply in italics, and the item number. Please note that these items are available for pick up at 242 Moffitt or through department mail. E-mail Susan Francisco at sfrancis@library.berkeley.edu.

Forms

The following forms are used by Purchasing and in-house users, and are available for your convenience.

• Library Order Form (Green)
• Library CNS Service Form
• Steelcase Warranty Claim Form
• BluCard Form
• BluCard Charge Log Form
• Library Book Return Receipt*
• Library Shipping Tags*
• Library Purchase Recommendation*
• Routing Slip*

Asterisk * means also available at 242 Moffitt. E-mail Susan Francisco at sfrancis@library.berkeley.edu.

bluCard

bluCard Reconciliation is handled by Library Purchasing. Cardholders, please take a moment to acquaint yourself with the following information provided.

• bluCard Cardholder Guide via main Procurement Card Program site
• How the system works (.doc) (includes overview, benefits, what you can buy with the bluCard, which suppliers to use, what you cannot buy with a bluCard, restricted items, MCC limits, card controls, cardholder training, annual review, expiration date and card renewal, lost or stolen card, fraudulent use of card, card replacement, misuse of the card, credit card statements, e-mail reports, e-mail report address, contacts)
• Changes to bluCard program (formerly pCard or ProCard) (.pdf) (includes new card info, new name, and disputes)
• Restricted items list
• Checklist for bluCard transactions
• Documentation distribution
• bluCard Form
• bluCard Charge Log Form
• bluCard Application

Phone service

Please note that Purchasing only handles phone service. For Internet connections please contact the Systems Help Desk at 642-6120 or send an email to helpbox@library.berkeley.edu.

For new service (new phone lines or voice mail) or repair service (phone lines or voice mail), please complete the following Library CNS Service Form and e-mail Jewel at jdiles@library.berkeley.edu or mail the form to 322 Doe Library.

Furniture orders

All free-standing furniture orders can be processed by the Library Purchasing Office by submitting a completed Library Green form with the appropriate signatures and charge string information to 322 Doe. For any questions, please contact 643-2576.

All orders involving Space Planning are handled through the Library Space Planning department - please contact Fred Yasaki at 642-5154 or email him at fyaski@library.berkeley.edu.

Purchasing products

For the purchase of products that are not bought with a bluCard, a Purchase Order will need to be placed. Please submit a completed Library Green form, with authorized signatures and a valid charge string to 322 Doe.

Note that within 7 business days of submitting a "Green" you should receive a "Library Order Form Acknowledgement" from Purchasing, acknowledging that your order has been processed and sent to the vendor. In addition you should receive important order numbers that will be useful for further communication regarding your order. If you do not receive this acknowledgement within 7 business days, please e-mail jdiles@library.berkeley.edu.

In order to expedite payment of vendors, please note that all invoices should be submitted to 322 Doe so that they may be processed and sent to Distributions. In addition, please submit all packing slips and other miscellaneous information for keeping at the Office of Records at 322 Doe.

If you have questions, feel free to e-mail or call 643-1832 or 643-1911.

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