Berkeley Technical Services Discussion Group Meeting
Wednesday, May 3, 2006
9:00am to 11:00am
303 Doe
Agenda
1. Announcements
-The Bioscience Library has an abundance of clear plastic tags that were used to clip onto the shelves in our unbound area that are up for grabs. If anyone would like them please contact Judith Weeks and I will send you as many as you like.
-David MacFarland is the new Checkin Unit Head in the Continuing and Electronic Resources Division. Congratulations David!
-The Footprints system CCS has been using is changing to UCBEHELP. This is because people thought the footprint emails were spam the way they looked. They are working on this change which should be soon. You will see new email messages so be aware of the change and don't delete the messages.
-The marking division is very backed up at this time. Please be patient, they are trying to get the materials out as soon as they can.
2. Systems Gladis Update / C. Takaro
Systems/Gladis update for the period 3/1/03-5/1/06
SCP automated serials retrospective file load programming and testing.
Preliminary planning for expansion of 035 to load and index SFX numbers.
OCLC truncation problem fixed: Since last fall OCLC has been truncating long records as they are sent to us. We put warnings into the logs to alert people that certain long records may have been truncated. OCLC has fixed this problem as of this week. Any future warnings about truncated records on the logs can be ignored.
About 1000 technical report records with the following two types of URLs in their 856s.
http://sunsite.berkeley.edu/Dienst/UI/2.0/Describe/ncstrl.ucb/CSD-99-1036
http://sunsite.berkeley.edu/TechRepPages/CSD-90-580
changed to:
http://techreports.lib.berkeley.edu/accessPages/<document number>
Changed CHARGE and DISCHARGE to display “Library use” or “Library use only” instead of “Short term loan” for items with circcode “K”. This will support circ staff to enforce this loan period.
CJK changes to allow ongoing distribution of all CJK bib records to Melvyl and RLIN. From this point on all CJK records will go through normal weekly processing flow.
4/21/06 resent 214,665 bib records to Melvyl - these needed to be resent because they’d been held back due to their CJK values during/after the Pinyin conversion project, and/or because they contain authority records included in the Names Authority project. Melvyl will load them over the next few weeks. [As of 5/2 about 3/4 of the files had been loaded]
Various SCP programs: malformed MARC record fragments, change in file access, etc.
Resend of all withdrawn records to Pathfinder, resend of all UCSC records to Pathfinder.
EAL deaccession project for NRLF. First list to be used to pull items from NRLF stacks produced, as well as a set of barcode files for their barcode vendor.
Counts of v/cs for pre-1923 items at NRLF and on campus.
Testing sending 035 to Innopac.
David Zuckerman (dzuckerm@library) is maintaining both the Gladis label macros and the Report Log website developed by Joe Mitola. Please report problems/questions to David.
3. Call number formatting problems on new serial binds
It has been noticed that occasionally some of the new serial binds are coming back from the bindery with the call numbers not properly formatted on the spine of the volume. Instead of each part of the call number on a new line, one or more of the cutters were being printed on the same line.
QC was coming back as QC
176 176
A1 A1P35
P35
It was discovered that in the bindery computer they were missing a backslash in the call number field, which indicates where a new line is supposed to begin. (For example, the call # QC\612\S4\A1\S69 had been entered as QC\612\S4A1\S69. Without a backslash between S4 and A1, they get printed on the same line.)
In the future, please let Tom know when you come across these marking problems. The bindery has a huge database, and there are probably more missing backslashes lurking in there. You can e-mail them to him, if you want. All he needs is the journal title, call number, and that Innopac "C" (sometimes B) number. It is also helpful if you specify whether it's an LC or buckram bind.
4. Annual/Monthly serial binding statistics.
Just a friendly reminder that all units are required to keep statistics on their use of their monthly binding allocation. Each unit has their own allocation of binding they can send each month for serials and monographs. Two sample excel forms were sent out to everyone on the reflector as an attachment to the agenda for this month. Everyone needs to stay with in their allocation each month, if you don't know your allocation please contact Tom, he is the keeper of the allocation. Tom may be asking everyone for these statistics again in the future. The items that count against your allocation are: Buck binds, LC binds, Mylar. Tom prefers the following breakdown: Buck Mono's, LC Mono's, Buck serials, LC serials, Mylar's both serial/mono, total these monthly/annually. If you have any questions please feel free to contact Tom in BPD.
5. LC directives on series authority
I just wanted to make everyone aware of the Library of Congress's decision to cease creating series authority records as part of Library of Congress Cataloging. The Library of Congress will cease providing controlled series access as of May 4, 2006 (update this will now happen June 1st). Please refer to the handout that was passed out (same handout sent as attachment to May agenda). This has many implications for us. Many new titles we will receive that would have been done as analytics will now be done as seps. Anything that is part of a series will only have a 490 field, no more 830's. The nice list of series numbers that you get when doing a series search will seem to end because this field will not be in new records. Please be aware of this because it will affect public service. Staff will need to find other ways to help patrons find items in series with out doing the traditional "f se". More information will be forthcoming as to how Berkeley will continue to handle materials in a series.
6. Technical Processing questions / Open Discussion
-Ginny mentioned she is still working on the Technical Service Review. She is reviewing the work flow process in each division in Tech. Services. If you have any questions, comments or recommendation for changes please send them to tsr@library . This is a private email account so only she will see it.
-Just a little FYI. The southern bindery recently closed down. The northern bindery here in Oakland/Berkeley has taken on many of their contracts. This is causing a slow down in turn around time for bindery returns for us. Rush bind are coming back in the same time frame but regular binds are taking 3-4 months to come back. The bindery is trying to train more people to take up the slack but it will take time before they are fully trained.
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