BTECH Minutes - 2/2/05

[Judith Weeks <jweeks@library.berkeley.edu>]

Berkeley Technical Services
Discussion Group Meeting 
Wednesday, February 2, 2005 
9:00am to 11:00am 
303 Doe Library


Agenda

1. Announcements

-Carole announced that
the backlog of serials with accompanying CD's in the workflow have been
completed.  She has come up with a new workflow plan that should
eliminate the future backlog of these items.  Technical Services is
also working on the backlog of stand alone CD's.  They currently
have 5 shelves worth of these, which they hope to whittle down in the
next 6 weeks.  You should also start seeing these show up in your
unit.

-Carole reported she was having problems with her email, which now seems
to be fixed.

-L. Leighton is currently acting head of Continuing & Electronic
Resources Division (C&E).  Carole is temporarily acting as head
of the Receiving & Check-in Team.  She will soon be back on the
electronic digital trail.

-NRLF is on track for the building of the new addition.  March 16 is
the target occupancy date. NRLF Phase 3 should be able to hold about 2
million items.  The new space will have a new reading area and a new
scanning area.

-Ginny reported that the TCP project has been completed.  1500
records were deleted where they were duplicated.  There were 3000
records in all that they looked up and corrected.  The Rowell call
number project is currently being worked on.  It has different types
of problems from the TCP project.

2. Systems Gladis
update / C. Takaro

-New Tandem-preliminary
data migration, configuring and testing.

-Deaccession list of Musi Case M/Mb items for NRLF (produced a report
from Gladis in NRLF order of a set of items Music is going to bring back
to campus).

-Programming was put in place to test fining for Moffitt.

-Changes were made to the patron load program to treat concurrent
enrollment students the same as GTU students, alumni, and library
employees.  If there is an active record (a regular library card)
for these patrons, that will remain the active record and the incoming
student record will be expired.

-Removed an obsolete NRLF FFPK code (has to do with physical attributes
of an item)

-Bug fixes to macros for the Report Log website, the Gladis labels macro,
etc.

-RLIN client changes upcoming - we'll probably transition in the next few
weeks.  Programming for this is in progress.

-OCLC projects investigated: retrospective delete of deleted/last copy
withdrawn items, and project to add OCLC # to locally cataloged and cross
loaded records.

-Various projects are in the works and will be reported on when they are
complete/in place.  Upcoming in the near future: Global change for
wording of SHL note for CDROMS, global deletion of the temporary SHL for
DREF materials removed from the reading room while it was being
renovated.  Shelflist for Bancroft (450,000 records).

-Project lists- hopefully Penny will visit BTECH to present the
list.  Everyone should give feedback to their council
representatives and ask to be involved in the review.

3. Training and
training contacts 

-The topic of training
and the lack of available training were discussed.  Currently the
Library lacks staffing due to SIP/Retirement and many of the staff that
used to train have left.  Until the Technical Services Department
can reorganize, train their own staff that have been moved around and
catch up on some of the backlogs, we will have to rely on the knowledge
of other B-Tech'rs.

The group brainstormed and thought that perhaps staff could rely more on
the expertise of other staff on the B-Tech reflector.  This could be
done by bringing your questions to a B-Tech meeting or posing a question
on the reflector (btechgrp@library.berkeley).  This may also be a
good place to try to find someone who could offer some training where
needed.  It was also suggested that an attempt could be made to
advertise the B-Tech Group by sending an allusers reminding people what
the group is to try to solicit more members.  With the turn around
and movement of staff, there could be some people out there that are
unaware of the group who could benefit from it.

It was also suggested that perhaps we could make a new regular agenda
item to discuss technical service type problems that people may
have.  If staff have questions they could use the expertise of other
members to help solve their problem or get the name of a contact person
for them.