BTECH Minutes - 12/1/04

[Judith Weeks <jweeks@library.berkeley.edu>]

BERKELEY TECHNICAL SERVICES
DISCUSSION GROUP MEETING MINUTES

Wednesday, December 1, 2004
9:00am to 11:00am
303 Doe Library

Agenda:

1. Announcements: 

-Evalani Meyer will be
rotating for one year as the new binding person for Main.

-Ava Rivas has been hired for 1000 hours to process check-in.

-NRLF has redesigned their website.  It is up and ready for everyone
to look at.

2. Systems Gladis
Update / C. Takaro

Resent big record sets
temporarily not wanted by Melvyl (during UCLA load) to send: MCV for
Marcive and AAS for Early American Imprints. 

Changes to our export program to send records to RLIN: 1- to check to
make sure a location is valid for RLIN even if it is a CJK record (some
PFA CJK records were sent that shouldn't have been recently, and were
rejected by RLIN) and 2- to truncate record having a SUM note too long
for RLIN to handle. Truncated records will have as much of the SUM as
possible, then will end with "[truncated]".

Changes to our program that sets up records for export to OCLC and RLIN
to reject Early American Imprints records that we expect may begin to
arrive soon via SCP. These will not have the add id of AAS like the fiche
records do (since they are added by SCP) so the program will look for
"aas" in the 035 to block these records from export, per
license agreement.

New Tandem arrives at campus Data Center (Hearst and Oxford, SRB1).
Significant time spent in system administrator training. Still to come:
program modifications.  The old Tandem will stay running in the
current location (Main Library machine room) while we bring up Gladis and
all the associated data on the new machine. In other words, both will be
running at the same time. Some time before schools starts in January we
will make the switch over so that Gladis (and everything else) runs off
the new machine only.  This will affect staff in a few ways:
1- at that time, all IP addresses for Gladis maintenance, circ, or GOPAC
will have to be changed on each pc
2- We will shut down Gladis for a weekend (no renewals, no maintenance,
etc.) during that intersession period to do the final switch over.
3- We need to do some programming to make everything ready for the new
Tandem, which means a number of us will not be doing any of our usual
programming for the next few weeks except in emergency cases.
4- Once we've switched to the new Tandem, everything should seem the same
(hopefully faster!) to staff. Gladis itself won't be changed in ways
staff or patrons will notice, other than the IP address change mentioned
above.

The rest of Systems machines will be moving to the new Data Center
between Christmas and New Years. We are probably going to shut down
Gladis for one day (hopefully not longer) between Christmas and New Years
to protect it while major equipment moving is happening in the machine
room around the current Tandem.

Changed program that loads payroll records to the Gladis patron file to
consider payroll records with student status - registered but not at UCB
- as valid records.  Staff in this category will be updated now and
no longer expired.  This change affects a few people (4 - 5) per
month.

Problem discovered with the way some forms on the ejournals logs website
were working, where selectors can indicate if a particular ejournal
should or should not be part of their subject (location) based
list.  This required small programming changes and the regeneration
of all logs since late August.

Changes to our suite of record selection programs to better keep track of
call number number - ie, under which call number a search target was
found.  Sometimes we use the record selection programs to feed into
other special project programs and this is why this was needed. It isn't
being used for the report generation workflow.

NRLF change for FFPK values:  Form and Format and Packaging Codes -
four character code that includes volume equivalents used for size
tables. Codes manage physical dimensions and form of the material. 
For another campus. There are 280+ valid codes, and Gladis checks to see
if a code is valid at input.

Ran LASTSRCH to output cards and/or list entries for searches that
reached the final search stage more than six months ago without
resolution. This program is run twice a year.

Coordinating timing for the run of the program that deletes old order
records, and which generates those large printouts of old in process, old
on order, and all q level records with Jim Gordon. Usually this is run in
November - will be run soon I believe.

Reports: listings of all CDROMS for GREF and MAIN, listing of ENVI
records with "non circ" CIR notes, listing of Gladis accounts
who can edit MAIN holdings, etc.

3. Barcode samples / C.
Takaro

Charis brought in 3
different types of barcode samples and passed them around.  These
came from a vendor that thought we might find them useful and want to buy
them.  

The first type was a barcode intended for CD's.  It comprised of 2
labels: one label was the barcode that could be put on the CD case and
the other label was circular with the barcode number on it that could be
put on the center of the CD itself.

The second barcode sample was a very thin one that could be used on maps
or any item that you do not want the build up of extra thickness of
barcode labels.

The third barcode sample was a type of bookmark (acid free) with the
barcode at the top that could be placed inside the book with the barcode
sticking out.  

If any unit would be interested in purchasing large quantities of these,
please let Charis know and she will find out the cost.

4. EBSCO online claim
checker / J. Bussell

The EBSCO claim checker
is no longer sent to us in paper format.  It is now only available
online through EBSCONET.  For those units that process the claim
checkers for EBSCO titles and want to learn to use it online please
contact Jody for training.  It is very simple to use online. 
The claim checker stays online for 30 days as opposed to the 15 days we
had with the paper copy.  Please contact Jody if you have any
questions.

5. BPM section for
review, Serial Closing / J. Weeks

Copies of the draft
Serial Closing section were passed out.  We went through the
document and people suggested additions and changes.  The suggestion
was made to add some definition of terms for withdrawn and temporarily
suspended. It was also mentioned to remove references to MVM's since this
document is for serials.  A separate document for MVM's could be
added at a later time.  After the suggested changes are made to the
document it will be sent to the group again for final approval.