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Transferring Records to the Archives

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The Office of the President has designated the University Archives, housed in The Bancroft Library, as the official repository for records documenting the history of the Berkeley campus and of the University of California system. Archives staff members select, preserve, and make available for use inactive records of permanent value, which relate to the history, function, and activities of the university community. Inactive records are those with no current administrative use to the unit that created them. These materials are collected by the University Archives for their enduring administrative, fiscal, legal, or historical value. Transferring records from your unit to the University Archives ensures that your historically significant correspondence, policy files, and other administrative records will be preserved for future generations of researchers.

When you are considering a transfer of records, please consult the University of California Records Retention Schedule (http://recordsretention.ucop.edu/) and contact the University Archives at (510) 642-8173.

Staff will visit you in your office to examine your unit’s records, arrange for their transfer, and offer additional assistance as needed. Completing a transfer form will provide a record of the materials given.


Transfer instructions

Transfer form