LAUC-B Executive Committee Meeting Friday, March 9, 2007 10:00 a.m. - 12 noon 303 Doe Present: Lucia Diamond (Chair), Armanda Barone (Vice Chair/Chair Elect), Lily Castillo-Speed (Past Chair), Jennifer Nelson (Secretary), Harrison Dekker (Treasurer), Susana Hinojosa (Library Representative), Jean Dickinson (Library Representative), Susan Garbarino (Affiliated Representative) Guest: Barbara Kornstein I. Announcements • Anyone interested in applying for a Townsend Fellowship should submit his/her proposal to Lucia Diamond at ldiamond@law.berkeley.edu before the Friday March 30th deadline. • The LAUC-B Affiliated Libraries Spring Assembly will be held Wednesday, April 18th, 8:30-10am, in the Goldberg Room at the Law School. The speaker will be Robin Chandler, Director of Data Acquisitions at the California Digital Library, who will speak about the Open Content Alliance and Google digitization projects. • Linda Vida has agreed to finish out Linda Kawaguchi McLane’s term on the Nominations and Elections Committee. • Chris Tarr has agreed to finish out Linda Kawaguchi McLane’s term on CAPA. II. Reports A. Treasurer's Report (H. Dekker) • Balance as of 3/9/2007 is $24,623.00 B. Meeting with the University Librarian (L. Diamond and A. Barone) • Update on OCLC/Melvyl catalog: implementation teams now forming and the University Committee on Library (UCOL) is scheduled to meet at the end of March. Tom Leonard to report out more after that meeting. • Library Graphics Office: Beth Dupuis has written draft guidelines for using the Library Graphics Office. Any kind of project to be done for a LAUC-B event or committee must go through the Chair of ExComm. No requests should go directly to LGO. C. Committee on the Library, Berkeley Division of the Academic Senate (A. Barone) • UL Tom Leonard distributed an article from the February 14th issue of the Berkeleyan that contained comments from authors and librarians about mega-publishers. The piece discussed the high costs of subscriptions for scientific journals along with the pros and cons of open-access in STM (science, technology, medicine) publishing (for reference, please see article here http://www.berkeley.edu/news/berkeleyan/2007/02/14_open_access.shtml) As a follow-up to VC Burnside’s presentation at the Annual Dean & Chairs Breakfast Meeting on February 14th, UL Leonard and AUL Eckman are scheduled to meet with the VC on February 23 to discuss more ideas regarding open-access in the publication of research findings. • The ASUC administrative leadership wants to install vending machines in various locations across campus and approached Library administration regarding placement of food and drink machines in the foyer of Moffitt. The Library has a long-standing policy against food and drink in the library and maintains that installing vending machines so near the library entrance will send mixed messages to patrons and place an undue burden upon library security staff monitoring the area. The Free Speech Movement (FSM) Café near the entrance of Moffitt Library is the exclusive vendor for food operations, which has helped minimize the impact of food inside library areas. • The Library is hosting the Botero Exhibit until March 23, in 190 Doe, across from the Morrison Library at the main entrance of Doe Library. The exhibition of Fernando Botero’s “Abu Ghraib” paintings was organized and is staffed by the campus Center for Latin American Studies. Security for the exhibit is provided by UCPD and the Latin American Studies staff. Apart from a few critical letters, the art exhibit has received extensive positive support. • The exterior of the C.V. Starr East Asian Library building now under construction will be visible on Cal Day, April 21. The gala celebration is planned for October 2007, to coincide with campus conferences for the Pacific Neighborhood Consortium and the Pacific Rim Digital Library Alliance. • The Association of Research Libraries (ARL) produced a brochure entitled “Know Your Copy Rights – What You Can Do”, which UL Leonard distributed to LIBR members. ARL describes it as a “concise guide to using works in teaching.” Guidelines contained within the brochure are consistent with ones being developed by the Berkeley campus in concert with the California Digital Library, UC Office of the President, and UC’s General Counsel. Printed copies can be purchased from ARL. To obtain more information about ARL’s initiative and download a free copy of the brochure go to: http://www.knowyourcopyrights.org • The new Romance Language Librarian will arrive in April. • Collections budget was discussed. • UL Leonard distributed a handout regarding the “Recommendation for implementing a system-wide Electronic Thesis and Dissertation (ETD) workflow at the University of California”, which proposes to enable the electronic submissions of theses and dissertations through the California Digital Library (CDL). The UC system has built a digital repository at the CDL and needs some capacity outside the services rendered by ProQuest, in order to maintain records in perpetuity. III. Mentor Program Update (S. Hinojosa) • Notes from meeting with “mentees” discussed. • Possibility of implementing a “Buddy Program” to give new librarians at Berkeley an immediate orientation to LAUC and the libraries. • Look at other mentor programs to see how they work. • Some suggestions: o Meetings/receptions for new librarians o Getting people involved in committees as soon as possible, maybe by encouraging people to sit in on meetings even though they’re not on the committee. o Meet with mentors themselves o LAUC/LAUC-B should have brochure made IV. Distinguished Librarian Award Committee Update (L. Castillo-Speed) • Committee is fully formed. Committee members are: Chair, Lillian Castillo-Speed (Ethnic Studies Library), Judy Bolstad (Public Health Library), Jim Church (Doe, International Documents), Whitney Davis (Faculty Representative), Shayee Khanaka (Doe, Research and Collections), and Ramona Martinez (Law Library). • Please see charge and nomination guidelines here: ../dla/guidelines.html • The deadline to submit an intention to nominate someone is May 15; full documentation must be submitted by September 14. • Concern raised about how nominating process be more inclusive of librarians at all levels and units. V. Spring Assembly planning (L. Diamond) • Spring Assembly scheduled for Tuesday, May 1st, 2007. • Peter Brantley, Director of Digital Library Technologies at the California Digital Library, will be the speaker. • Coffee will start being served at 8:30 (rather than the usual 8:15) • Agreement to present copyright brochure (see section C 5th bullet above) at SA • Nominations and Elections Committee will present their slate VI. New Business None discussed at this time VII. Next Meeting (April 19, 10:30 a.m. - noon, 303 Doe)