Executive Committee Minutes 10/16/2019

LAUC-B Executive Committee

October 16, 2019, 10:00-11:30 AM

303 Doe Library

ExComm: Jim Church, Ramona Collins, Jianye He, Susan McElrath, Stacy Reardon, Jane Rosario, Naomi Shiraishi, Emily Vigor

Guests: J. Eason, E. Smith, I. Wang

Note: Meeting rescheduled from Oct. 9 to Oct. 16 due to PG&E power outage.

Agenda

I. Announcements (5 min)

  • LAUC-B Conference was a success. We will invite committee chairs to share a report to ExComm. We will have to start planning for the 2021 conference soon.

  • Statewide Assembly: Thu, March 12th. 290 Hearst Mining Building. Waiting to hear confirmation. Ramona will follow up.

II. Reports

a.    Treasurer (J. He) (5 min)

  • Conference reimbursement is still in process. Not reflected on the monthly report.

  • In August, we began with $46,778.12. We now have $37,804. After reimbursement, these funds will be reduced. We did receive some funding from statewide for the conference.

b.    Monthly UL meeting (N. Shiraishi) (5 min)

  • Meeting with University Librarian:. 

    • Fall assembly date

    • Ithaka faculty survey. Results may frame decisions and services across the libraries. Surveys should be repeated every few years. Roundtable in late October with a deep dive in results.

    • UC Santa Cruz are developing a diversity rubric for assessing candidate contributions to diversity, equity, and inclusion.

    • Diversity Fellow proposal: consider requirements and description. 

c.     LIBR meeting (R. Collins) (10 min)

  • LIBR meeting was cancelled.

  • Next meeting Oct. 31: discuss survey, Elsevier access, announced university policy on copyright.

d.    LAUC statewide conference call (N. Shiraishi) (10 min)

  • UCSB interested in doing a survey on institutional reorganization. Some members of LAUC-B might be appropriate to participate in the survey.

  • Copyright policy: systemwide review going on through Dec. 15th. Previous policy limited to faculty, but the revised policy applies to all faculty and staff. 

    • What is considered scholarly work? (e.g., is a research guide a scholarly work?)

    • We would like to invite people who have expertise in this area.

    • Academic freedom clause is no longer listed as under review on the UCOP website.

III. New Business

a.    Diversity Librarian Task Force (R. Collins)

  • Charge: in process of drafting a charge

  • Draft a title of task force that addresses the goal

  • Purpose: how to recruit and retain a diverse librarian workforce

  • Goals: understand the legal landscape, survey of how other institutions have addressed this, first-hand accounts of newer librarians from underrepresented groups, reading groups

  • Points of collaboration with the Diversity Committee

  • Ramona will draft charge and solicit feedback from ExComm and interested parties. 

b.    CLOSED SESSION: Annual CAPA report (I. Wang, E. Smith) (10 min.)

  • Michele Morgan and Marlene Harmon were approved as the new members of CAPA.

c.    Task Force on the Berkeley Procedures and the Librarian MOU 2019-2024 updates (I.  

Wang, E. Smith, J. Eason) (20 min.)

  • New MOU in April

  • Comparison of old and current contract to determine changes

  • Few things if any needed to be changed in the Berkeley procedures

  • Changes would require a multi-level chain of review.

  • Potential topics for revision/clarification in Berkeley Procedures

    • Remediation: no clear mechanism for review of career status appointees following a remediation process

    • No action” reviews at different points in career and implications

    • Implications/availability of special reviews at different points in career

  • Consider looking into campus guidelines for management reviews/remediation for library staff or academic appointees outside Librarian series. I-Wei Wang will contact other campuses librarian review committees

IV. Continuing Business

a.    Joint Fall Assembly business meeting

  • Business meeting agenda: 30 minutes

    • New librarians

    • Departures 

    • CAPA report

    • Exhibit committee will present (up to 15 minutes) - ask for 10 min + 5 Q&A

    • Committee reports can be done online

b.    LAUC Statewide Assembly

  • Logistics

  • Plan dinner night before

  • Create a Website

    • Contact LCO

  • Possible survey to campuses to see who is coming?

  • Solicit volunteers

  • Develop agenda, invite speakers