Executive Committee Minutes 12/14/94

 
LAUC-B Executive Committee 1994/95 (5)
December 14, 1994
MINUTES

Present:  I.Arguelles;  M.Burnette; E.Byrne; C.Eckman (recorder);
D.Fortner; K.Frohmberg; B.Glendenning; D.Kearney; B.Kornstein
(Chair); L.Leighton;  L.Osegueda; G.Peete; V.Roumani-Denn.
 
Absent: P.Janes.


I.   Announcements.

     A. LAUC will be presenting one of the LAUC mugs to the new
     University Librarian and the new Vice-Chancellor.

     B. LAUC Research and Professional Development Committee
     (G.Peete).  The second call for research proposals was made
     by Beverly Renford in late November.  The deadline is
     January 6 but it is possible that an extension will be
     granted due to the short notice.


II.  Minutes.  The November Executive Committee minutes were
approved as submitted.

III. Reports.

     A.   Statewide Executive Board Meeting (B.Kornstein).

          1.  LAUC History publication.  LAUC Santa Cruz is
          reviewing its chapter.  A new version of the History
          publication will be published.

          2.  Peer Review in a Period of Retrenchment.  This
          document was sent to Library Council with a cover
          letter outlining three key issues.  Library Council
          responded that they would prefer that this document be
          dealt with on a local basis.

          3.  Two ad-hoc committees have been established. 
               i.  Archives.
               ii. How to respond to political issues such as
               Proposition 187 (among others)

          4.   Myron Okada gave a report on the upcoming academic
          range adjustments.

          5.   Kronenberg Case related to lost 1991/92 merits for
          non-Senate academics.  A legal decision is expected in
          early January 1995.  LAUC members will be receiving
          official notices related to participation in the class
          action.

     B.   Faculty Senate Library Committee (L.Osegueda).

          1.   L.Osegueda inquired on behalf of the Executive
          Committee as to the possibility of broader distribution
          of Faculty Senate Library Committee meeting minutes. 
          The Faculty Senate Library Committee felt that these
          minutes were for internal purposes only.

          2.   Course reader proposal.  Jeff Pudewell presented a
          proposal under which the Library would subcontract the
          operation of the Library Course Reader Service to a
          qualified vendor with experience in scanning and
          production techniques and who is willing to sell
          readers through the Library Bookstore.  Questions
          immediately arose regarding what avenues were
          available for LAUC or Library input on a proposal with
          such wide-ranging implications.  Considerable
          discussion focussed on the idea that there are some
          areas (e.g. issues related to entrepreneurial ventures,
          time-sensitive issues) on which such input is neither
          desirable nor appropriate.  One possible avenue for
          providing LAUC input would be to ask for copies of the
          agendas from the Faculty Senate Library Committee well
          in advance of the meetings.

     C.   Meeting with Sue Rosenblatt (B.Kornstein).

               a.  Two documents have been forwarded to Peter
               Lyman:  the LAUC-B Goals document and the article
               on guidelines for branch consolidations. 

               b.   LHRD is now distributing form letters
               developed to assist in the solicitation process
               for librarian review.


IV.  Follow-up from LAUC-B Fall Assembly.

     A.  Bylaws Revision.  Next step:  Secretary-Treasurer will
     run the revisions past the Chair of the Statewide Committee
     on Professional Governance to ensure that they are
     consistent with LAUC Statewide Bylaws.  

     B.  Public Announcement of Librarian Advancements and
     Promotions.  Next step:  Based on discussions at the LAUC-B
     Fall Assembly, B.Kornstein will write a letter to
     Janice Burroughs indicating LAUC's concern that such
     announcements not include details related to steps within
     ranks.

     C.  Librarian IV to Librarian V Review.  CAPA will work with
     Janice Burroughs on language that will change this review   
     from a mandatory to a discretionary review.

V.   Preliminary Discussion of Survey of Peer Review in a Period
     of Retrenchment.  (Statewide and local documents distributed
     prior to meeting)

     A.   Local survey: "Peer Review in a Period of Retrenchment,
     Followup Survey, March 1994."  Significant concern was 
     expressed that this document had been distributed widely and
     created the mistaken impression among some that it had been
     reviewed and approved by the Executive Committee.  The
     Committee discussed the document at some length.  Several
     members raised questions about the document's assertion 
     that a "reasonable" distribution of professional
     workload would be 50 percent in the primary assignment and
     50 percent in work that falls into categories covered by
     criteria 2-4.  Questions were also raised about whether a 
     correlation between questions six and eight might produce 
     better evidence of trends in library workload. 

     ACTION:  The Executive Board will be more proactive in
     inviting LAUC-B statewide representatives to Executive Board
     meetings in order to provide an opportunity for regular 
     reports to Executive Committee, as well as an avenue for the
     Executive Board to provide advice and guidance to LAUC-
     Berkeley's representatives.  In addition, B.Kornstein will
     ask Bill Whitson for more information on whether the raw
     data for questions six and eight was still available for use
     in follow-up correlations.

     B.   Statewide survey.  The Executive Board--based on the
     response of Library Council--has asked the LAUC Divisions
     approach their University Librarians at the local level on
     the following three issues:
          
          1. Identify support needed to meet continuing education
          needs.
          2. Identify administrative and clerical assistance
          necessary for librarians.
          3. Identify mechanisms for providing adequate and
          reliable technological support for librarians.


VI.  Minutes from other LAUC Divisions (C.Eckman)

     The Committee agreed to continuing last year's practice of
     distributing the task of monitoring minutes from other LAUC
     Divisions.  The following Committee members volunteered:
     B.Glendenning (Riverside, Los Angeles);  M.Burnette (Irvine,
     Santa Barbara);  L.Leighton (Santa Cruz);  D.Fortner
     (Davis);  V.Roumani-Denn (San Diego);  E.Byrne (San
     Francisco).

VII. LAUC-B E-mail Reflector (L.Osegueda).

     L.Osegueda proposed that the four visiting librarians
     participating in the Training Institute for Science
     Librarians be added to the LAUC-B e-mail reflector since it
     is a valuable source of professional information on campus. 
     Until now, the e-mail reflector has been limited to LAUC
     members.  The Committee approved the proposal.  The LAUC-B
     paper mailing list will remain as the sole "official" LAUC-B
     roster. 

     ACTION: L.Osegueda will forward the e-mail addresses of
     these four librarians to Maryly Snow who maintains the
     "lauc@ced" reflector.

VIII. Library Web Development Team Report.  Some members who had
     seen a presentation of this Report expressed concern
     regarding three aspects of the Report:


     A. The appropriateness of assigning routine text mark-up
     training and work to librarians;

     B. The volume of librarian workload increase implicit in the
     Report; and

     C. The lack of any collection specialist representation on
     the Development Team that wrote the Report.  

     ACTION: A copy of the report will be distributed to all
     members and B.Kornstein will draft a memo to the AUL's
     requesting more information.


Next Meeting:  Wednesday, January 18, 10am-12am, Moffitt
Conference Room.