LAUC-B Executive Committee 1994/95 (1) August 17, 1994 MINUTES Present: M.Burnette, E.Byrne (outgoing Chair), C.Eckman (recorder), D.Fortner, K.Frohmberg, B.Glendenning, G.Handman, T.Huwe, B.Kornstein (incoming Chair), P.Janes, D.Kearney, L.Leighton, L.Osegueda, G.Peete, V.Roumani-Denn. Absent: M.Cochran I. Welcome New Members/Thanks to Retiring Members II.Announcements 1.Call for Research Proposals. The deadline for submission of applications is October 7. Requests for application packets can be sent to C.Eckman. 2.LAUC Statewide Transition Meeting. The meeting will be held August 19th. The Chair solicited feedback on two agenda topics: a. LAUC history publication. A commercial publisher has not been found. Questions being discussed are the possibility of editing the material, binding options, publication on-demand by LAUC itself. Copies are in the LSL collection and in the Bancroft LAUC Archives. b. Committee on Professional Governance Report. Recommendation Regarding Adding Steps to the Librarian Rank. Discussion focussed on whether the fiscal impacts had been addressed, whether the proposal was feasible in the current economic climate, whether scarce funds should be allocated to hiring new librarians. The proposal addresses incentive concerns arising most often at other UC campuses where a higher percentage of librarians have reached the top step in the Librarian rank. This proposal would take many years to implement and the economic climate may have improved considerably by the time it would be implemented. 3. There will be a reception for the four Berkeley interns participating in the federally-funded Training Institute for Science Librarians on Friday, September 23rd in the Morrison Library a 4pm. LAUC members are strongly encouraged to attend. 4. The Committee expressed appreciation of the Chair's leadership during the past year. III. Minutes. The July Executive Committee minutes were approved pending incorporation of the Chair's comments. IV. Continuing Business 1. Goals. The LAUC-B Goals 1994/95 document was reviewed. Minor revisions were suggested. A responsible individual or committee was identified for each set of goals. ACTION: E.Byrne will make appropriate revisions. 2. Travel Allocation Procedures. G.Peete presented the latest travel guidelines draft, including a review of the document's background. The document presents streamlined procedures for soliciting applications, determining and allocating funds, obtaining reimbursement, and fund reconciliation. ACTION: Executive Committee members should send comments to G.Peete who will incorporate into a revised draft for consideration at the next Committee meeting. 3. Job Descriptions for Officers. Draft job descriptions for the positions of LAUC-B Chair, Vice-Chair and Secretary-Treasurer were discussed. ACTION: Executive Committee members should send comments to E.Byrne and B.Kornstein, who will incorporate them into the job descriptions. 4. Guidelines for Use of Laptop. Guidelines on the use of the two LAUC-B laptops were reviewed and several suggestions offerred. ACTIONS: E.Byrne will revise the guidelines in accordance with the Committee's suggestions. C.Eckman will document the software available on both laptops and explore possibility for installing automatic virus detection software on both laptops. 5. Omega Report Update. L.Leighton distributed final copies of the LAUC/LAG Task Force on Effective Allocation of Staff (Library Omega) Report. The Committee suggested the Report be forwarded to the new Vice-Chancellor, Carol Christ. ACTION: B.Kornstein will ask Sue Rosenblatt for LAG's consent to forward a copy to Carol Christ. V. New Business 1. Future Directions for LAUC-B, 1994/95. B.Kornstein thanked E.Byrne for her leadership of LAUC-B during 1993/94 that set a standard for pro-active professional librarian involvement on several fronts. In particular, she drew attention to LAUC's initiatives in the Library Omega Report and setting standards for branch consolidation as two important examples of LAUC-B's potential. She asked Executive Committee members be think of similar issues where LAUC-B can establish a credible presence. She also asked the Committee to be thinking of ways in which LAUC can take a leadership role. 2. Slate of Candidates for Committees for 1994/95. Candidates proposed statewide committees by the Nominating and Elections Committee were approved. 3. Mentoring forTraining Institute for Science Librarians. Carlos Delgado is seeking LAUC mentors for the three, possibly four, participants in the Training Institute. The issue of finding mentors who match the ethnic/racial background of the individual participants was discussed, with a particular focus on the desirability and feasibility of such an approach. ACTION: L.Osegueda will work with the the three-four program participants on locating mentors. 4. Budget. The twin issues of the LibraryUs emerging structural deficit and current discussions in ManagerUs Group and LAG on alternatives for eliminating the deficit were discussed. Several questions regarding the budget shortfalls were raised. The Committee agreed that this might be an area in which LAUC-B could--with some additional information--provide useful input on reshaping the Library budget. ACTION: V.Roumani-Denn will draft a set of questions that can be addressed to LAG and distribute them to the Executive Committee via e-mail for comment. B.Kornstein and L.Osegueda will meet with Sue Rosenblatt to discuss the questions with a focus on next yearUs budget process. 5. Meeting dates. B.Kornstein asked all Committee members to reserve the first Wednesday of each month as a possible meeting date depending on agenda size. Next Meeting: Wednesday, September 21, 1994, 10am-12 noon, Doe 322.