LAUC-B Executive Committee 1993/94 (3) October 20, 1993 MINUTES Present: E. Byrne (Chair), L. Osegueda, P. Janes, G. Handman, A. Youman, M. Burnette, B. Kornstein, Y. Huwe, l. Leighton, M. Cochran (recorder) Absent: G. Peete, K. Frohmberg Guest: S. Hinojosa, J. Spohrer I. Minutes of previous meeting were approved. II. Announcements 1. B. Whitson's discussion of LAUC-B archives was postponed until the November 17 meeting. B. Robert's discussion of the slate provided by the Nominating and Elections Committee was cancelled. 2. Updated LAUC-B Ex Com roster was distributed. 3. Travel- Since D. Gregor is retiring, it's not clear how the issue of supplemental funds for travel from the Library Administration will be administered. It was decided that we operate on the assumption that the travel budget will be the same as last year's. Action: E. Byrne will contact Debbie Kearney, former Research and Professional Development Committee Chair, for the amount of the travel budget carried over from last year. The question of whether librarians could submit more than 2 travel requests arose. The Ex Com decided that LAUC-B could only afford to fund two trips per person per year, but that librarians requesting additional trips could submit requests to the library administration. G. Handman proposed that after this year's new guidelines, which have not proven to save time, LAUC-B consider using a flat per capita allocation for travel. The question was raised as to how we would handle exceptions to the travel guidelines. It was decided that the treasurer and two other Ex Com members would review travel request forms and bring exceptions or problems to Ex Com. Decisions regarding exceptions would be sent out under the Ex Com. ACTION: P. Janes and L. Osegueda volunteered to work with LAUC- B treasurer, G. Peete. 4. Research Proposals- E. Byrne did not receive any research proposals. Normally, two calls for proposals are sent out. E. Byrne stated that the LAUC Statewide Research Committee chair reported that she did not see the need for two calls, October and November, and suggested that LAUC move to one call in December. The group agreed this was a better idea. Research funds have not increased from last year. 5. B. Kornstein and E. Byrne met with D. Gregor in their regular monthly meeting. The discussion topics included travel, LAUC-B goals, and upward evaluation of supervisors, which was presented to Gregor last year. She suggested we take this issue to Janice Burrows, Library Human Resources Director, for implementation. Gregor asked LAUC-B to review a copy of her procedures for the review of AUL's. ACTION: E. Byrne will send Ex Com members a copy of Gregor's procedures for reviewing the AUL for comments. 6. Treasurer- G. Peete agreed to serve as treasurer for travel-related issues. The position will be evaluated to determine if a permanent change to create a separate position of treasurer should be made in the bylaws. 7. Gopher- There is a problem in finding the proper edition of LAUC-B documents, in particular position papers, to put on the gopher. Some position papers in the chair's official LAUC Handbook are missing or out of date. ACTION: E. Byrne will send out a notice of missing LAUC-B documents to determine if copies are available among the membership. 8. Moderated LAUC-B E-mail List- A list can be created, but a lot of work is involved. E. Byrne asked the group if a moderated list is really needed. Systems indicated that they have the software to create, but there were policies and procedures to be followed, and in addition, someone had to be named moderator and custodian of the list. B. Korstein indicated that a moderated list was not needed, just another list, so one could be reserved for official LAUC notices. ACTION: B. Kornstein agreed to talk to Angeline Lok, Library Systems Office, about creating a reflector for official LAUC communication and the use of lauc@ced for informal communication among librarians. 9. Andrea Vanek- A. Vanek is considered a member of LAUC-B. Her travel requests will be paid by her supervisor out of grant moneys which fund her project, so Lauc-B funds will not have to be used. 10. Statewide Meeting, October 15- E. Byrne shared the following highlights from the LAUC Statewide meeting: Budget cuts for next year are inevitable, but they are expected to be less severe. More public relations is being requested; LAUC should get more information out, as appropriate, to the Chancellor, Vice- Chancellors, and the campus. The need to get a librarian on the UL committee is being pursued. The UL's have released their minutes which is a positive sign. The LAUC Secretary has given each division chair a census form to indicate, by November 12, the number of librarians on their campus as of December 3, 1993. This information is used to determine the number of delegates to LAUC Assembly for the budget process and for public relations, etc. Round-Robin discussions indicated that all LAUCS were discussing ways to streamline peer review and travel fund allocations, as well as how to deal with shortages of librarians and staff, and maintain standards. Gary Lawrence discussed reorganization and retirements in the UC Office of the President and Division of Library Affairs. It is not known yet to whom library concerns will report. Senior Vice-President of Academic Affairs, Walter Massey, will speak at the Statewide Fall Assembly. LAUC president Wilson is organizing a workshop to be led by S. Jurow to help Lauc plan its future. The question of keeping and recording peer review statistics was raised and will be brought up for discussion. It was suggested that peer review statistics be recorded every 5 years. A Statewide committee is working on the issue of increasing the number of steps in the academic rank of the librarian series for librarians to 6 or 7 from the present 5. A seven to eight per cent increase will be requested by Regents for next year's budget; they will attempt to return all staff to the pre-5% pay cut levels and provide merits and cost-of-living increases including retrospective merits for those who did not get them in 1991. 11. Fall Assembly, December 3- the agenda for the Assembly meeting has not been set. Susan Jurow from OMS will conduct a workshop on creative problem solving for LAUC to plan its future. Packets with this information are being mailed the week of October 25. Ann Jensen and a very capable Local Arrangements committee have done a superb job in organizing the Fall board meeting and assembly. Attending the Fall Assembly for LAUC-B: E. Byrne, B. Kornstein, M. Cochran, and T. Huwe. 12. Senate Library Committee- E. Byrne summarized the issue of branch consolidations/closures and faculty reaction. B. Kornstein represents LAUC-B on this group. 13. Bylaws changes- The recently approved bylaws changes should be incorporated into the official bylaws and distributed to all LAUC members as an addendum until new bylaws are printed. Future LAUC-B bylaws changes should be approved by the Statewide Bylaws Committee before put to vote. ACTION: M. Cochran will incorporate bylaw changes and send to A. Sevetson for inclusion in the gopher. III. Ongoing Business 1. Goals- Postponed due to lack of time. 2. Nominations for committees- Problems and holes in the slate of nominees presented by the Nominations and Elections Committee were discussed. ACTION: E. Byrne will follow-up and try to fill vacancies and get committees appointed as soon as possible. A. Youmans to discuss nominations with CAPA members and send recommendations to E. Byrne. IV. New Business 1. Library Assistants as curators/selectors- Susana Hinojosa, RSCD, and James Spohrer, Chair, RSCD were guests for this portion of the meeting. S. Honojosa led the discussion by expressing concerns regarding the assignment of several LA's to selector positions. Her major concerns are the process by which these assignments were made and the impact this will have on librarian positions. She questions whether the LA's with MLS' in these positions should be paid as librarians. J. Spohrer described his rationale for assigning LA's to Curatorial Assistant positions in RSCD. He defined the Curatorial Assistant as one who works under the supervision of a selector. The level of independence and range of activities vary from position to position. The CA positions are rotational assignments for 1 year with an option for renewal. A lengthy discussion ensued regarding librarian responsibilities at UC Berkeley, union involvement, philosophical issues, guidelines for CA assignments, and LAUC-B's role in this matter. ACTION: LAUC-B will 1) identify issues of concern; 2) identify positions on the Berkeley campus that fit the CA category; 3) determine who is assigned a CA position; and 4) establish a task force to review the issue. Ex Com will review supplemental specifications for LA's when they are completed by the Library Classification Committee. L. Osegueda, who is on that group, will distribute to LAUC-B Ex Com when this document is ready. M. Burnette, L. Leighton and L. Osegueda volunteered for the CA review Task Force. It was suggested that a member of CAPA, the Professional Development Committee, and the Affiliated Librarians be a part of this group. E. Byrne will appoint a task force to look into this issue. S. Hinojosa will share information from the Union, and from other campuses on how they are coping with similar issues. 2. Meeting with Vice-Chancellor- It is customary to invite the Vice-Chancellor to at least one meeting. ACTION: E. Byrne will invite the Vice-Chancellor to a future LAUC-B Ex Com meeting. 3. Meeting with students- Some LAUC groups at other campuses have met with student groups. There was discussion on whether or not LAUC-B Ex Com should try to do so. The issue was left unresolved, although it was felt that a meeting with student representatives on Senate Library Committee and Branch Library committees might be fruitful. The issue will be explored in another meeting. Meeting Adjorned Next Meeting, November 17, 1993, 10-12, Rm 322