2009 Fall Assembly Committee Reports

LAUC-B Committee Reports

Compiled for the Fall Assembly

December 11, 2009

I. Committee on Research (M. Bryer and S. Khanaka)

II. Nominations & Elections Committee (M. Harmon and B. Anton)

III. Committee on Professional Development (D. Miller and J. Ronningen)

IV. Committee on Appointment, Promotion and Advancement (M. Erviti)

V. Committee on Affiliated Library Affairs (R. Martinez)

I. Committee on Research (M. Bryer and S. Khanaka)

Roster:

Shayee Khanaka (Co-Chair, 2010)

Marjorie Bryer (Co-Chair, 2010)

Lily Castillo-Speed (2011)

Lisa Rowlison de Ortiz (2011)

Jim Spohrer (Townsend Fellow Representative, 2011)

Kai Stoeckenius (2011)

Susan Garbarino (ex officio, UCB representative to LAUC statewide Research and Professional

Development Committee) (2010)

Townsend Library Fellow Grants

1. The Committee planned and sponsored a brown bag discussion of the Townsend Library Fellows

application process on October 13, 2009. Townsend Associate Director Teresa Stojkov and

Fellowships Coordinator Bridgette Lehrer attended, spoke about the work of the Townsend Center,

and fielded questions about the Library Fellows program. James H. Spohrer, librarian for

Germanic collections, who was awarded the Library Fellowship for 2009-2010, spoke about his

experiences (so far) as this years Townsend Library Fellow.

2. In the absence of language specific to the Library Fellows program on the Townsend web site, the

Committee drafted language for the LAUC-B web site. The language has yet to appear on the

Townsend site, so the Committee has also relayed this information to prospective applicants

through e-mail communications.

3. The Committee discussed ways to encourage more librarians and archivists to apply for the

Townsend Fellowship. The Committee agreed that in the current economic climate, increased job

responsibilities, coupled with lack of release time, make it difficult for staff to participate in a

program that meets on a weekly basis and demands intensive reading. The Committee proffered

several suggestions. The first is asking the Townsend Center to offer the Fellowship every two

years. The second is to encourage librarians and archivists to participate in Townsend Center

programs that are more compatible with staff schedules, such as the Townsend Working Groups

and Collaborative Research Seminars. This includes holding an informational session to

disseminate information about these programs. The third is to submit a proposal for release time to

library administration. The fourth is to discuss ways to expand fellowship opportunities for

librarians and archivists with LAUC. The Committee plans to schedule a meeting with the

Executive Committee to discuss these proposals in early 2010.

4. The Committee also discussed holding a reception in Morrison to thank the Townsend Center for

accommodating librarians and archivists. This would be planned for Spring 2010, after the

Townsend Fellowships have been announced.

Statewide LAUC Research, Presentation, and Mini Grants

Last December, the Committee received two proposals from Berkeley candidates. Jennifer Dorner was

awarded a research grant to study UC Berkeley student use of Facebook for academic purposes.

The Committee held a Brown Bag to promote and answer queries about this years statewide LAUC

Research, Presentation and Mini Grants on November 30, 2009. A past recipient and former

Committee Chair were in attendance to field questions about the application process. There were

several interested candidates. The Committee plans to follow the event with a series of e-mails to the

LAUC-B list to encourage applications. We will review all proposals when they come in on January 8,

2010, return them to candidates for revision (if necessary) and forward them to the statewide Research

and Professional Development Committee by the January 29 deadline.

LAUC-B Web Documentation for the Committee on Research

The Committee is working on documentation for the LAUC-B web site to assist future iterations of the

Committee. The language will include the time-line for events promoting the various grant

opportunities, as well as clarification of the Committees role in supporting LAUC-B members

applications for these grants.

II. Nominations & Elections Committee (M. Harmon and B. Anton)

DATE:

TO:

FROM:

SUBJECT:

November 30, 2009

Margaret Phillips, Chair, LAUC-B Executive Committee

Marlene Harmon and Bette Anton, Co-Chairs, 2008-2009 LAUC-B Nominations and

Elections Committee

Nominations and Elections Committee Report to LAUC-B Fall Assembly

2008/09 and 2009/10 members of the LAUC-B Nominations and Elections Committee:

Bette Anton, Co-Chair, Optometry Library (2009)

Myrtis Cochran, Doe Moffitt (2010)

John Gallwey, Inst. of Transportation Studies, Affiliated Representative (2011)

Marlene Harmon, Co-Chair, Law Library, Affiliated Representative (2009)

Jianye He, East Asian Library (2011)

Jason Schultz, Doe Moffitt (2010)

1. The committee conducted LAUC-B and LAUC Statewide elections and made recommendations for

appointment to local and statewide committees.

The following LAUC-B members were elected to office:

VC/Chair Elect:

Treasurer:

Secretary:

Library Representatives:

Susan Koskinen

I-Wei Wang

Judy Bolstad

Michaelyn Burnette

Sandy Tao

Affiliated VC/Chair Elect/

Affiliated Representative:

Linda Vida

The following members were appointed to LAUC-B and LAUC Statewide committees:

LAUC-B Committee on Diversity:

Barbara Bohl, Affiliated Rep. (re-appointed, 1 year, 2010)

Debbie Jan (2011)

Adnan Malak (2011)

LAUC-B Committee on Professional Development:

Imad Abuelgasim (2011)

Kendra Levine (2011)

Linda Vida, Affiliated Rep. (2011)

LAUC-B Committee on Research:

Lily Castillo-Speed, Affiliated Rep. (2011)

Lisa Rowlinson de Ortiz (2011)

James Spohrer (Townsend Fellow) (2011)

Kai Stoeckenius (2011)

LAUC-B Nominations and Elections Committee:

John Gallwey, Affiliated Rep. (2011)

Jianye He (2011)

LAUC Statewide Committee on Diversity: Adnan Malak (2011)

LAUC Statewide Nominating Committee: Terry Huwe (2010)

2. Two firsts occurred during the Committees tenure: the first tie vote for an office (that anyone

can remember) and as a result, the first LAUC-B electronic election. The tie occurred for the

position of treasurer. The successful runoff election for that position was conducted electronically.

The LAUC-B Executive Committee is investigating the possibility of conducting all future

elections electronically.

3. The Committee held its turnover meeting on October 29, 2009.

III. Committee on Professional Development (D. Miller and J. Ronningen)

Committee Members:

Dana Miller (2010) - Co-Chair

Jim Ronningen (2010) - Co-Chair

Imadeldin Abuelgasim (2011)

Kendra Levine (2011)

Linda Vida (2011)

Committee Activities:

A. Academic Review: A Program for LAUC-B Members

October 6, 2009, 8:30 10:00 a.m.

Childrens Literature Room

Education/Psychology Library

The Committee hosted the annual Academic Review Program for LAUC-B members. Chris Tarr and

Manuel Erviti from the Committee on Appointment, Promotion and Advancement (CAPA) gave an

overview of the review process and explained what reviewers look for in a dossier. University

Librarian Tom Leonard, Susan Wong from Library Human Resources, and Elizabeth Leavitt from the

Academic Personnel Office were also on hand to offer their perspectives and help answer questions. 45

people attended, and the consensus was that the program was very helpful, especially for those

pursuing reviews in this cycle.

B. Brown Bag on Professional Development Funds for librarians.

Originally scheduled for November 18, 2009, Noon.

This meeting was cancelled due to the campus-wide strike that occurred on the same day, and has been

rescheduled for December 10, 2009, Noon.

The Committee planned a Brown Bag session for librarians on how to use and understand their

professional development funds. Invited experts are Kris Leonardo, Library Accounting Coordinator;

and Margaret Phillips, LAUC-B Chair. Some of the issues that will be discussed are what purposes

professional development funding can be used for, and a show-and-tell of some of the forms and

procedures required, and this years one time extra amount of $600.

IV. Committee on Appointment, Promotion and Advancement (M. Erviti)

11/1/2008-10/31/2009 Review Year

CAPA Members:

Manuel Erviti, Chair (2009)

Lynn Jones (2010)

Brian Quigley (2011)

Nick Robinson (2010)

Jane Rosario (2011)

Virginia Shih (2011)

Christina Tarr (2009)

Summary of CAPA activities:

1. Position Descriptions

CAPA has reviewed one position description since November 2008:

Licensing & Contract Librarian (Part-Time)

2. Candidate Interviews

CAPA has interviewed 12 candidates for 4 positions since November 2008:

Digital Services Librarian, Institute of Governmental Studies Library (3)

Head of Acquisitions (3)

Licensing & Contract Librarian, Part-Time (2)

Chemical Information Specialist/Cheminformatics Librarian (4)

3. Librarian Review Process

Thirty-five cases were eligible for review, thirteen of which came from affiliated libraries. Four Ad

Hoc Committees were appointed to review eight Career Status and four Promotion cases. In addition,

two formal petitions for reconsideration of a review were addressed, one completed in January and the

second in October.

Total Cases Reviewed :

34 (1 later withdrawn)

By Affiliation: 21

Library 13 (1 later withdrawn)

Affiliated

By Rank: 0

Assistant Librarian 20

Associate Librarian 14 (1 later withdrawn)

Librarian

CAPA Recommendations: 3

Remain at Current Step 25

Merit Increases 3

Accelerated Merit 8

Career Status 5

Promotion 0

Distinguished

CAPA Disagreed with RI

UL Disagreed with RI

UL Disagreed with CAPA:

UL Recommendations:

3

22

6

8

5

0

4

2

3 [all were cases of acceleration]

V. Committee on Affiliated Library Affairs (R. Martinez)

Committee Members:

Ramona Martinez (2009) - Chair

Linda Vida (2010) - Vice-Chair

Committee Activities:

A. Fall Assembly

October 21, 2009, 8:30 10:00 a.m.

Goldberg Room

UC Berkeley School of Law

The Committee on Affiliated Libraries Affairs held its Fall Assembly on October 21, 2009. Catherine

Candee, Executive Director of Strategic Publishing and Broadcast Initiatives, spoke about a current

project to create a prototype of a portal for the public to access UC research on topics of interest. The

project team is assembling research on climate change to test the concept. See

http://ucverse.universityofcalifornia.edu/

B. Annual meeting with University Librarian

TBA

The Affiliated Libraries Administrative Group is planning its annual meeting with Tom Leonard. The

group is deciding on the topics of discussion and looking at a meeting date in early 2010.