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UC Sociology Consortium Meeting
Conference Call

Meeting Minutes - June 10, 1994

Membership:

The membership consists of 9 Sociology selectors from 8 UC and Stanford Libraries, namely: Beth Sibley (UCB), Mike Winter (UCD), Pauline Manaka (UCI), Roberta Medford (UCLA), Nancy Koller (UCR), Sally Weimer (UCSB), Susannah Galloway (UCSD until 8/31/94), and Tony Angiletta (Stanford). There is no representative from UCSF. Tony serves as the Collection Development Committee Liaison, Pauline serves as chair. Sally Weimer and Beth Sibley serve as backup co-ordinators for North and South campuses.


Brief History:

The Sociology Consortium (UC/ST SocC) has held two meetings in 1994. During the ALAMidwinter a meeting was held at UCLA on February 8, 1994. Another meeting took place by conference call on Friday June 10, 1994. The group has experienced several changes in membership as well as leadership. The Sociology bibliographer at UCSD has changed twice, at UCLA and Berkeley once. Most Bibliographers have had additional subjects added to their responsibilities. These changes have encouraged the group to stay focuses in terms of the projects they select to work on.


Goals and Accomplishments:

UC/ST SocC has made an effort to adhere to the guidelines for collaborative Collection development. The group wishes to deal primarily with the discipline of Sociology. The primary goal of the group is to finish the project on "Last Journal Copy" The project will conclude by adopting several guidelines and recommendations for endorsement by all member libraries as commitment to the sharing and access of Sociology journals.


1. SUMMARY OF "LAST COPY JOURNAL PROJECT"

A list of "core" Sociology journal titles provided by the American Sociology Association and also indexed in Sociological Abstracts was checked for UC/Stanford holdings. Each title was ranked on a scale of 1-2-3 by the individual libraries. The goal of this project is to identify journal titles that are: The total number of journals in the "core" list is 212. A total of 21 journals are not owned by any of the libraries system wide. This category still needs careful review by all the bibliographers to ensure accuracy and to address all the implications before taking steps to fill the gaps, if possible...

The journals held by four libraries and less have been designated as "endangered." These are titles from which more discussion is needed in order to address the "last copy" designations Additional careful evaluation is needed. 72 titles out of the 212 journals are designated as endangered. Further discussions will take place at the next meeting on this category of materials before making recommendations. The project has reached the point of near completion. There will be another round of checking by everyone will take place following the distribution of this report. Stanford holdings need to be included for all categories before many recommendations can be made. The driving issue is to fulfil the goal of retaining Sociology research journals regardless of language geography and cost in the system.


2. OTHER PROJECTS The UC/ST SocC members have established a listserve to ensure communication: UCSTSOC-L. This seems to be under utilized. The members have also considered other projects for the future. These are: The development the North Cal Social Sciences group has implications for collaborative collection development. The majority of the UC/ST SocC members find it necessary to remain as members of this group in order to fulfill designated projects. Most members continue to participate in other similar consortia, such as the North Cal Soc Sciences group.


3. NOTES OF THE CONFERENCE CALL MEETING, JUNE 10 1994

I wish to apologize for the late circulation of these minutes. Also, it was not possible to have more than 8 persons for the conference call. The next time we try it, we need to include Tony as well. The following were present: Beth Sibley (UCB),Mike Winters,(UCD) Pauline Manaka, (UCI) Nancy Koller, (UCR), Roberta Medford (UCLA) and Sally Weimer (UCSB). In the process of connecting everyone, unfortunately, Susannah Galloway was disconnected.

The following are issues that were discussed:

LAST COPY
We need information regarding Stanford's holdings to reach this point to generate an agreement on the last copy titles. At least one library has to commit to these titles. If no one has a title who should get it? What should be done? Geographic locations are important, that is, if only owned by a Northern campus, can this be considered endangered?

ENDANGERED JOURNALS
These journals are titles held by 4 or less libraries. A separate list of this will be generated to indicate ownership. There is a need to expand the list beyond just 2-3 library holdings.

JOURNAL RANKINGS
For each Library individual preference was used to determine these rankings of 1-2 and 3. There is a need for standardized criteria, including the following: ILL usage, faculty input, program based need, and others. Several libraries have provided some changes to their initial rankings. A critical question regards changing rankings based on need (geography, for instance).

OTHER ISSUES/PROJECTS
What about titles which have ceased and/or changed names. If there are any, more information is needed on holdings. Sharing goals dichotomy of goals needs checking, on whether to provide research access system wide, and/or support research collections for the UC and Stanford libraries broadly, as well as addressing individual service needs per campus. The journal project should help us justify buying; identify gaps in the research collection. Microform Sets, Multimedia Lists, Collection Development Policy Statements and MELVYL Databases (i.e. Sociofile, SSCI, etc) are other future projects the group may wish to tackle.. The issue of remaining a Sociology Consortium separate from the "new" concept of Social Science Group was agreed upon. The Sociology librarians agreed that the projects we have a substantia and in agreement with the guidelines, and we expressed a need to continue as a group.

Recorder: Pauline Manaka

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