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UC Sociology Consortium Meeting
UCSD Library

Meeting Minutes - January 9, 2004

Attending: Beth Sibley (B), Pauline Manaka (I) Roberta Medford (LA; Scribe), Sally Willson Weimer (SB), Lucia Snowhill (SB; CDC/JSC Liaison), Vicki Williamson (SD), Judy Lee (R)

Not attending: Mike Winter (D), Cheryl Gomez (SC)


1. Welcome and introductions -- Vicki

Many thanks to Vicki Williamson for making local arrangements for food and facilities, and assisting with transportation, and to the UCSD Library for financial support. We welcomed new member Judy Lee, made introductions, and augmented and updated local reports already posted to the list.


2. Housekeeping - All

The agenda was prioritized and approved, and minutes will be taken by Roberta.


3. Roster -- Sally

Sally distributed an updated roster, USC and Stanford members having been removed. Sally will continue to be responsible for roster updating.


4. CDC and JSC liaison report - Lucia

One of the CDC goals for this year is to clarify the whole structure of the consortial groups. Currently they are a mix of informal/formal, with some having JSC and/or CDC liaisons, and some not. As we know, because of budget constraints at CDL three SCAP databases will be cancelled effective 2005: Current Contents, Computer Articles, and News. CDL negotiations with Elsevier have recently successfully concluded. We will have access to UC subscribed titles only, so approximately 200 titles with no previous campus subscription will be dropped. Perpetual access continues and backfiles (generally back to 1993) will be added. A public version of the contract information is available in a letter to the faculty at libraries.universityofcalifornia.edu, then click on "current publisher negotiations". Sage has still not provided a consortial offer. Also nothing at all from Taylor & Francis; we all really need to think hard before adding any T & F group titles, which include Routledge, among others. The Center for Research Libraries membership will probably devolve back to campuses, because the consortial discount is disappearing. The "last copy" issue will be getting more attention in the near future, with journal projects such as Endangered Sociology Journals and similar by History/Women's Studies being likely starting points.


5. Communications - Pauline

Lucia will enroll herself to the list serve and Pauline will check to see if Judy is already on. Others hosting list serves at UCI are experiencing the problem of large messages needing moderator approval. Pauline will explore getting the message size limit increased.


6. Endangered Sociology Journal project - Roberta

It was decided that we should disperse among the campuses the titles previously committed to by Stanford. Lucia commented that the consortial serials management tool being explored by CDL might eventually help us with this project. The sociology journals memorandum of agreement is online at http://www.library.ucsb.edu/ucssoc/ucssom.html, and the list of campus commitments is at http://cdc.lib.uci.edu/socjournals.pdf. Vicki agreed to take over the responsibility for maintaining the list; please respond promptly (or at least respond) to her messages to the list re accepting campus commitments, checking titles in local catalogs, etc.


7. Consortium web page

Beth volunteered to host our webpage, and will sent out a draft for comments reasonably soon. We looked at examples of other consortial group sites, and saw no need for ours to be quite as elaborate as some of our colleagues'.


8. Consortium mission statement

We thought that the ideas for a mission statement included in the agenda were an excellent beginning. Sally will work on further and send out a draft for comments by March. Roberta found a copy of a CDC document from mid-1990s on guidelines for selector groups and passed on to Lucia to share with CDC.


9. Serials Cancellation Projects

We reported general information about campus cancellation/format review projects. Collaboration is extremely difficult due to the short deadlines which usually accompany these projects.


10. Yankee Book Peddler (YBP) GOBI

Both GOBI 1 and 2 include YBP approval books/slips, and firm orders if placed with YBP. Lucia announced that members of CDC would be meeting on Monday at ALA with Jannette Schule of YBP to talk about potential for consortial use of GOBI2.


11. UC Shared Print Collection -- Elsevier/ACM Pilot

The draft report can be found at http://cdc.lib.uci.edu/UCsharedcoll.draft42.doc, and the final report is due at the beginning of March. The Gov Docs group is also working on a pilot of a shared print collection. CDC is hashing out details of access to the Elsevier titles and others to follow. As a "dim" archive, material would be loaned within the UC, possibly with certain restrictions based on need for the print, as opposed to the online, version, and not loaned at all outside the UC. Kluwer, Blackwell, and Nature may be the next publishers tackled for a shared print archive.


12. Governance

We discussed the term of office for the Chair of the consortium and agreed that the position should rotate annually. Roberta agreed to take over as Chair for the coming year. We did not specify calendar or academic year for the term, so that can be revisited in future if desired.


13. Future projects and things to think about

American Sociological Association is meeting in San Francisco in August 2004. Sally is going to look into planning a session for librarians. Pauline suggested that we invite the anthropology selectors to merge with our group. Roberta mentioned the Business/Econ and the Poli Sci selectors as examples of successful consortial groups who have never felt the need to meet in person.

ram, 1/23/04

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