The UC Open Access Policies

Open Access literature is free, digital, and available to anyone online. With barrier-free access, researchers from anywhere in the world can read the scholarly output of other authors. The UC is committed to these aims, and is working toward them in part through open access policies.

 

The UC Policies

The Academic Senate of the University of California adopted an Open Access Policy on July 24, 2013, ensuring that future research articles authored by faculty at all 10 campuses of UC will be made available to the public at no charge. On October 23, 2015, a Presidential Open Access Policy expanded open access rights and responsibilities to all other authors who write scholarly articles while employed at UC, including non-senate researchers, lecturers, post-doctoral scholars, administrative staff, librarians, and graduate students.

Pursuant to these policies, UC Berkeley faculty, staff, and students can make a copy of their scholarship available in the UC's open access repository, called eScholarship because a license is reserved for the University to preserve and post an author final version (post-print).

We explain how to make these deposits on our Deposit and Preserve Your Scholarship page. The UC system-wide Office of Scholarly Communications also has a helpful guide on both the OA policies and depositing.

 

FAQs About the UC Policies

 

Who and what’s covered by the policies?

The UC's open access policies cover everyone who authors scholarly articles while employed by UC.

Policies covering Academic Senate faculty were adopted in 2013, and a Presidential policy covering all other UC authors was issued October 23, 2015. 

The policies cover scholarly articles for which you signed publication agreements after the policy's adoption or issuance. These effective dates are:

  • Presidential OA Policy covering all non-Senate UC employees: October 23, 2015

  • Berkeley-wide Academic Senate OA Policy: July 24, 2013

Whether and how you can share articles online that predate your policy depends on the terms of the original publishing agreements you signed. If you have questions, please contact us: schol-comm@berkeley.edu.

 

What if I can't or need to wait to deposit my articles?

In limited instances based on publisher policy, you may wish or need to delay public access to your articles in eScholarship until a chosen time period has passed after the article is published.  This is called "embargoing" the public release of your scholarship.

In certain other limited instances, a small number of publishers will not authorize the deposit of scholarship into eScholarship alltogether. For these publishers, you would need to get a "waiver" of the OA policy's deposit requirement. 

The UC-wide Office of Scholarly Communication can help you with these infrequent occurrences. Please consult their guidance to: Get a Waiver/Embargo.