UC Berkeley Library

Duplication Services

Content section: 

The Bancroft Library has adopted a new online registration and requesting system called Aeon.  Due to the nature of this transition, there will be a delay with all incoming duplication requests. Please be advised that orders during this transition will not be completed for a minimum of 25 business days. We cannot guarantee a delivery date and do not offer rush services. We apologize for the inconvenience.


The Bancroft Library supports research, teaching, scholarship, and creative endeavors involving the use of materials from our collections. We provide a variety of duplication services to meet the needs of our researchers.

For basic information, please review the Copyright and Permissions information and the duplication options available under Duplication Requests.

The Bancroft Library encourages on-site researchers to use their own cameras in our Reading Room to capture images from Bancroft collections for their personal reference and research use.

Copyright and Permissions

Notice Warning Concerning Copyright Restrictions

The copyright law of the United States (title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specific conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

The Bancroft Library requires that permission must be requested and granted by us as the owner of the physical material. Researchers may not publish, post to the Internet, or otherwise distribute copies of any Bancroft materials without appropriate permission. Providing copies does not in any way imply permission to utilize materials for reasons other than personal research and scholarly use. Researchers are responsible for complying with copyright law and receiving permission to reproduce or publish from the copyright owners.

Please see our Rights and Permissions page for information.

Duplication Requests

All duplication requests must be submitted through Aeon. Approved requests are normally processed in the order received. Bancroft staff endeavor to accommodate duplication requests but must adhere to limits established to ensure preservation of the materials, compliance with donor restrictions, and responsible stewardship of collections. The format and nature of some collection materials may require using a specific duplication process.

How to Request

Using an Aeon web account, researchers can request photocopies or scans of collection materials and indicate if permission for publication is sought. Requests can be placed remotely or from within the Reading Room. Requests can also be placed for materials currently being used in the Reading Room. Please see our Aeon guide for more information:
http://guides.lib.berkeley.edu/aeon/duplication

Once requests have been placed via Aeon, Bancroft Library staff will review your order request and send you an itemized invoice. It is important to note that work will not begin on your duplication order until you have approved the invoice and submitted payment (see payment methods below for information about submitting payment). The 15 business day turnaround time begins when payment has been received, not when the order is submitted.

Available Duplication Options

Research Quality PDFs
The Bancroft Library provides research quality scans of Bancroft materials delivered via download in PDF format. PDFs are created from either original material or existing microfilm reels. When microfilm is available and in good condition, the PDFs will be scanned from microfilm. PDF scans are provided in color, whenever possible. This research-quality PDF service is intended for personal research use only and may not be used for publication, exhibitions, etc. The size limit for the pdf service is 22” x14”. This service does offer basic OCR, but it does not work on all the materials that are reproduced. This service is only to reproduce consecutive pages and entire manuscript folders, volumes, etc. The standard turnaround time is one month. Unfortunately we are not able to offer a rush service.

High Resolution Images
The Bancroft Library provides high-resolution, publication-quality digital copies of Bancroft materials. Materials are imaged as 24-bit TIFF, RGB-formatted digital image files at a size of approximately 100 MB and are delivered digitally via FTP. The resolution of most digital images is 600 ppi at 8x10 inches, though older files are at 300 ppi. We do not photograph details nor do we photograph in higher resolutions. If original material is larger than 36”x48”, the imaging process may require multiple photographs and an additional stitching fee. The standard turnaround time is 15 business days. Unfortunately, we are not able to offer a rush service.

Photocopies
Photocopies are copied on paper in grayscale and may be delivered via USPS or picked up in person.  Please note the following restrictions due to copyright and preservation concerns:

  • Books and pamphlets exceeding 32 pages in their entirety
  • Entire boxes or cartons
  • Items with brittle paper, damaged spines, loose pages, or tight binding
  • Items printed before 1750, or with VAULT or TYP as part of the call number
  • Photographic prints and original drawings, paintings, and pictorial broadsides
  • Bound pamphlets of disparate size, scrapbooks, and letterpress books
  • Perfect-bound books
  • Oversized items
  • Bound handwritten material, either in part or in whole

Audiovisual Duplication
The Bancroft Library provides digital copies of A/V material in conjunction with a third-party vendor. Users requesting access to material for which a digital file has not yet been made must be prepared to meet all costs involved in the making of preservation masters for The Bancroft Library in order to obtain the copies they are requesting. These costs are assessed on a case by case basis, and a staff member will work on providing you with a quote after your formal request for duplication (via Aeon) has been made. An invoice will be sent to you via Aeon and you can then either approve the charges and pay for the service or ask to cancel the request. We no longer provide audio duplication via cassette or CD.

Due to copyright restrictions, we are unable to duplicate any commercially produced audiovisual materials. The Bancroft Library will only provide duplication of collection material that is no longer within the prescribed term of copyright, i.e. 95 years from the original date of registration with the U.S. Copyright Office, and films published prior to 1923. Please note that California has a civil statute that provides that the author of an original work consisting of a sound recording initially fixed prior to 1972, has an exclusive ownership therein until 2047... (California Civil Code § 980(a)(2)), and as such we are unable to provide duplication of this material for any reason.

Duplication Fees

Research Quality PDFs  
1-25 consecutive pages $20
26-51 consecutive pages $40
52-77 consecutive pages $60
78-100 consecutive pages $80
100+ consecutive pages Request quote
Whole archival folder $50
Whole microfilm reel $45
Service fee (per order) $12
Handling fee for large/complex orders $25
   
High Resolution Images  
New imaging $33
Existing imaging $17
Service fee (per order) $12
   
Photocopies  
1-25 pages $10
Each additional page 40¢
Handling fee for large/complex orders $10
Shipping (domestic) 1-25 pages $3
Shipping (domestic) 26-50 pages $6
Shipping (domestic) 51+ pages $10
Shipping (foreign) 1-25 pages $12
Shipping (foreign) 26-50 pages $20
Shipping (foreign) 51+ pages $25
   
Audiovisual Duplication  
Digital A/V file from existing media (tape, CD, etc.) Request quote
Digital A/V file from existing file $17

 

Payment Methods

We accept credit card payments (American Express, Discover, MasterCard, or Visa) via our Aeon system. You will be prompted to pay via Aeon after Bancroft Library staff creates an invoice for your order and you have approved the charges.

You are also welcome to pay your charges via check. Please do not send a check until you have received the order invoice via Aeon. Make checks payable to UC Regents and mail to:

University of California, Berkeley
The Bancroft Library
ATTN: Duplication and/or Permission Services
Berkeley, CA 94720-6000

UC affiliates can pay via Interdepartmental/Intercampus charge, or University of California recharge. The chartstring information must be provided to staff after you have approved your order invoice via Aeon.

We do not accept cash, bank transfers, vouchers, or Cal 1 Card. Please visit our eCommerce page for further information.