Instructions for Application and Reimbursement
Follow these three steps to participate in the Berkeley Research Impact Initiative. If you have any questions throughout the process, send an e-mail to "openaccess" at lists dot berkeley dot edu.
- Apply for approval.
Complete the Application for Funding form and submit it online. Articles published after January 1, 2008 are eligible for consideration. Inquiries about approval can be made before or upon submission, or at the point of acceptance.
If article is accepted and BRII request is approved:
- Pay publisher directly.
Some authors will pay open access fees to their publisher using a personal check or credit card. Other authors may have campus funds to use. Be sure to keep proof of payment, since this is required by campus for any sort of reimbursement. An acceptable proof of payment has the following components:
- Name of Payee - Who did you pay for the goods or services.
- Amount of the Charge - How much did you pay for the goods or services.
- Transaction Date - When did you buy the goods or services.
- Form of Payment - What form of payment was used to purchase those goods or services.
- Description of the goods or services purchased - An invoice may be provided to show this.
- Apply for reimbursement from BRII.
Select either check or IOC reimbursement depending on source of original payment. Mail forms and proof of payment as indicated on the forms.
- BRII Check Request Form (PDF): use this form if personal funds were used to pay the publisher's fees for open access. Be sure to attach proof of payment.
Be prepared to provide proof of payment:
- If a personal check was used for payment, the canceled check is required. In lieu of the original check, a copy of the check will be accepted if front and back is presented with bank endorsement. Original and/or copies of credit card receipts are also acceptable.
- Original receipts are required by the campus.
- If a personal check was used for payment, the canceled check is required. In lieu of the original check, a copy of the check will be accepted if front and back is presented with bank endorsement. Original and/or copies of credit card receipts are also acceptable.
- BRII Interdepartmental Order Form (PDF): use this form if campus funds were used to pay the publisher's fees for open access. We suggest you ask your departmental accountant to complete this form. Be sure to attach proof of payment, which consists of the following:
- A copy of the invoice, and
- A copy of the Purchase Order or bluCard receipt.
- BRII Check Request Form (PDF): use this form if personal funds were used to pay the publisher's fees for open access. Be sure to attach proof of payment.