UC Berkeley Library

Collection Services Council

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Charge
Last updated June 22, 2017

The Collections Services Council (CSC), through broad Library representation, provides support and guidance on the stewardship of Berkeley’s substantial and notable Library collections.

The Library collections support scholarship and teaching across the University's broad range of programs in the humanities, area studies, social sciences, and sciences, as well as an expanding set of interdisciplinary initiatives. The Council’s members bring a wide breadth of collection development expertise from across all the Library units. The Committee advises and takes direction from the Associate University Librarian (AUL) for Scholarly Resources and the Collection Development Leadership Group (CDLG).

CSC implements strategic directions, recommends policies, and provides guidance on the coordination of collection development and acquisition activities across the Library collections.  All matters pertaining to the acquisition of, creation of, and access to all forms and formats of information are considered.

The Collection Services Council is one of three functional councils within the Library and consults regularly with the Library’s three subject councils.

UC BERKELEY LIBRARY STRATEGIC PLAN 2017-2021

OBJECTIVES AND STRATEGIES

The Library Strategic Plan objectives shape the activities of this Council.

The Council makes recommendations to the AUL for Scholarly Resources and CDLG and assists with implementation of activities that enable the realization of the following objectives and strategies.

Improve How Scholars Access Resources

Strategies:

  1. Optimize the usability and impact of scholarly resources through effective and collaborative curation, acquisition, licensing, preservation, discovery and accessibility.
  2. Create and preserve digital collections that expand use of our historic and current materials through widespread digitization and new access services.
  3. Equip scholars with robust, user-centered services and tools to successfully navigate the complex information landscape.
  4. Develop long-term solutions that address Berkeley’s space and preservation needs and challenges.

Help Develop Emerging Areas of Scholarship

Strategy:

Champion and transform the practices of scholarly communication to increase access, reduce cost and improve dissemination of Berkeley scholarship.

ROLES AND RESPONSIBILITIES:

  • Advise the AUL for Scholarly Resources around challenges and opportunities related to collections strategic directions and priorities.
  • Develop and consult with CDLG on shared principles for strategic collection planning.
  • Make recommendations to the AUL for Scholarly Resources and CDLG on best practices for collections-related policies and procedures as well as guidelines for selector performance.
  • Make recommendations to the AUL for Scholarly Resources and CDLG on how to identify, gather, and assess data needed for evidence-based decision-making regarding collections, and work with the Assessment Librarian in projects associated with collections.
  • Advise the AUL for Scholarly Resources on technical operations and procedures in support of collection acquisitions, access, and discovery.
  • Monitor national and international trends in collection development and collaboration; bring new ideas to CSC for vetting and exploration.
  • Form and participate in working groups in alignment with the AUL’s strategic goals and objectives.
  • Work with the AUL for Scholarly Resources and CDLG to formulate and facilitate communication concerning collections among units within the Libraries and with campus stakeholders.
  • Share updates with Library Councils and Expertise Groups.

AGENDA AND MEETING SCHEDULE:

  • The AUL for Scholarly Resources works with committee members to develop monthly agendas.
  • Agendas and supporting materials are distributed the week before each meeting; meetings are open.
  • Council meetings occur monthly.
  • Minutes are shared with the Council for approval and are distributed, immediately upon their formal approval, to the entire library staff.

COMMITMENT OF COUNCIL MEMBERS:

Council members are expected to:

  • Raise issues or opportunities that require exploration or consideration.
  • Communicate information distributed to the membership and/or discussed at the meeting to their constituent groups.
  • Participate in the shared learning environment and contribute to the ongoing education of the group.
  • Serve as a representative voice for their constituent group during meetings and discussions, and take a library-wide perspective when considering options and making recommendations.
  • Attend monthly meetings and participate in Collection Services Council working groups.
  • Participate in discussion and the decision-making process in a respectful, collaborative and collegial manner.
  • Be prepared for each meeting (e.g. advance reading or preparation) and complete previously assigned work as requested.

MEMBERSHIP:
Chaired by the Associate University Librarian for Scholarly Resources, Collection Services Council is composed of:

  • Two selectors from each subject council; 2-year term, staggered terms
  • A representative from the East Asian Library; 1-year term, rotating membership
  • A representative from The Bancroft Library; 1-year term, rotating membership
  • Head of Acquisitions
  • Collections Program and Project Analyst
  • Cataloging/Metadata representative, 2-year term
  • Preservation representative, 2-year term
  • Assessment Librarian

Regular guests will remain on the listserv and agendas will be sent out to allusers in advance. Staff from Library Business Services and NRLF (Northern Regional Library Facility) will attend when they are involved with or interested in an item on the agenda. A member from the Affiliated Libraries is always welcome to attend.

ROSTER as of July 1, 2017

Chair: Jo Anne Newyear-Ramirez, Associate University Librarian for Scholarly Resources

Members:
Jan Carter, Arts & Humanities Council (term ends 2018)
Jim Church, Social Sciences Council (term ends 2019)
Jennifer Dorner, Social Sciences Council (term ends 2018)
Gail Ford, Collections Program & Policy Analyst
Peter Hanff, The Bancroft Library (term ends 2018)
Jianye He, East Asian Library (term ends 2018)
Mark Hemhauser, Head of Acquisitions
Barclay Ogden, Preservation (term ends 2018)
Jeremy Ott, Arts & Humanities Council (term ends 2019)
Lisa Rowlison de Ortiz, Catalog & Metadata Services (term ends 2018)
Anna Sackmann, Sciences Council (term ends 2018)
Elliott Smith, Sciences Council (term ends 2019)
(tbd), Assessment Librarian

Meeting schedule:
1st Tuesday of each month, 10:00 - 11:30am,  251 Doe Library

E-mail list:
colsc[@lists.berkeley.edu]

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