(no subject)

willy cromwell-kessler (willyck@sulmail.stanford.edu)
Mon, 8 Jan 1996 10:40:35 -0500 (EST)

The following survey has been posted to other lists concerned with
cataloging. Please accept my apologies if you receive duplicate copies.

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SURVEY RE: ADDITIONS TO CORE LEVEL STANDARD FOR BOOKS

The Standards Committee of the Program for Coperative Cataloging
(PCC) would like to invite you to respond to a poll concerning whether or
not two specific changes should be made to the core level standard
which the Program has endorsed for the BIBCO cataloging program. You
will find the survey at the end of this message. For those of you
who are unfamiliar with the Program for Cooperative Cataloging we
provide some brief background information. If this background is
insufficient, it may be supplemented by much fuller information
available on the LC marvel, the Library of Congresses' gopher-based
information system (gopher://marvel.loc.gov:2069/7?pcc).

CORE RECORD BACKGROUND:

In 1993, the Cooperative Cataloging Council appointed a Task Group
charged with delineating bibliographic standards for a new
cooperative cataloging program. The result was the Core Record
standard for books which was subsequently endorsed and adopted by
the Program for Cooperative Catloging or, for short, PCC, as the new
program was called. This standard reflected the results of a widely
distributed survey as well as careful consideration of comments
generated by the survey and directed to members of the Task Group.

The core standard specifies a MINIMUM set of elements for records
contributed as part of the PCC's BIBCO program. An encoding level
value of "4" has been defined to indicate that this record contains
at least the minimum elements required for a PCC core record
although does not necessarily meet the requirements of a full-level
cataloging record. Additionally, core records created as part of
the PCC BIBCO cataloging program will include an 042 which will
identify the record as such. It is important to note that although
the core standard specifies a minimum level of elements, those who
create core-level catalog records may exceed that minimum
specification, based on local needs or cataloger judgment concerning
the value of any particular element in specific cases. It is also
important to remember that core-records, although designed to be
fuller than minimal level-cataloging, are not intended to take the
place of full-level records. If you are unfamiliar with the Core
Standard elements, we have attached an Appendix detailing the core
standard elements, or, for more complete information, you may look
on the LC Marvel, under the Program for Cooperatiave Cataloging for
the report of the original Standards Task Group (Task Group 4: TG
on Standards Final Report).

SURVEY BACKGROUND:

One of the recommendations of the Standards Task Group was that core
record standards be developed for non-book formats and for
vernacular additons to records for non-Roman materials. As a
result, groups were appointed to develop core standards for music
and sound recordings and to specify vernacular fields for core
records for non-Roman materials. A group is currently hard at work
on a standard for audio-visual materials.

These subsequent Task Groups were charged to develop standards that
specified the format specific fields which need to be part of the
core standard for non-book material. The criteria for determining
which fields to include for non-book formats was that additonal
fields should be essential for identification of the generality of
items in the format. In the process of developing these standards
questions arose about the original core standard:

(1) It was felt that the 502 field, which was not part of the basic
requirement of the core record (although it may be included at the
discretion of the cataloger or cataloging agency) should be
required.

ARGUMENTS FOR: (a) It is important for identification of materials;
(b) Some local systems may retrieve on 502 fields.

ARGUMENTS AGAINST: (a) It is not essential information although it
is useful information; (b) if non-essential information is
included in the core standard, the usefulness of the core concept
is weakened; (c) the core concept stresses judgment and local needs
when adding elements that are not specified in the standard.
Catalogers or libraries that feel that the 502 is essential may add
them to core records they create and to core records that they
process as copy. Full-level cataloging always remains an option.

(2) The original core standard specifies that institutions may
choose to trace or not to trace series on core records based on
their local preferences. However, if a BIBCO library creating a
core record chooses to trace a series, they must create a series
authority record (via NACO) for that series if it is not already
represented by an national-level authority record. Subsequent task
groups wondered if it would not be preferable to require BIBCO
participants to conform to the tracing decisions recorded in records
that already exist in the national level authority file. The
option to not trace a series--and not to create an authority
record --would still pertain to those series for which no authority
record exists in the LC name authority file at the time the BIBCO
core record is created.

ARGUMENTS FOR: BIBCO participants all contribute to the national
authority file (by definition BIBCO libraries must be NACO
libraries) and should in their BIBCO contributions conform to the
practices codified in that shared file.

ARGUMENTS AGAINST: If a BIBCO library does not wish to have a
series traced, they must do so if the treatment decision recorded in
the record is to trace; they must change their tracing practice in
subsequent catalog records whenever an authority record is created
that differs with their local decision not to trace.

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SURVEY QUESTIONS:

Please send your responses via email to the following questions by
January 30, 1996 to: willyck@sulmail.stanford.edu

1. For all formats the 502 (Dissertation note) should:

Be required in the core level standard __________________

Not be required in the core level standard__________________

COMMENTS:

2. The core level standard should require that series treatment
decsions (i.e. traced or not traced) conform to national-level
series records when such a record already exists:

Yes______________________________

NO_______________________________

COMMENTS: