PCC AV Core Bibliographic Record. Proposed 1st drafts available.

Eric R. Childress (childres@numen.elon.edu)
Wed, 13 Dec 1995 10:34:59 -0500 (EST)

[Abridged version] Part 1 of 1

Program for Cooperative Cataloging (PCC)
Core Bibliographic Record for Audiovisual Materials Task Group
(CBR-AV Task Group)

NOTE: THIS IS BEING POSTED TO A NUMBER OF INTERNET LISTS (both this
one part abridged version as well as a 3 part long version) -- please
forgive any duplicaton.

>>I. The Mailing<<

*THIS* message [abridged version -- 1 of 1]:

PCC CBR-AV 1st draft announcement mailing (what you're reading):
-- The mailing.
-- Description of the Program for Cooperative Cataloging (PCC)
-- Description of the core bibliographic record for AV project.
-- Explanation of the core-level bibliographic record concept.
-- Working timetable for the PCC CBR-AV project.
-- PCC CBR-AV Task Group / PCC contact information.
-- Retrieval instructions for previously issued core bibliographic
record standards documents.

**************
The following are available on request. These will not be
posted to this listserv. Send an email request to the PCC CBR-AV
<avcore@numen.elon.edu>. Please specify
which of these document(s) you wish to receive.

PCC CBR-AV 1st draft mailing, Part 2 (PCC CBR-MI/draft/1P):
-- 1st draft of a proposed core-level bib. record standard
for AACR2 Ch. 7 (moving image materials).
-- Survey on the Ch. 7 proposed core.

PCC CBR-AV 1st draft mailing, Part 3 (PCC CBR-GR/draft/1P):
-- 1st draft of a proposed core-level bib. record standard
for AACR2 Ch. 8 (graphic materials).
-- Survey on the Ch. 8 proposed core.
*****************

>>II. The Program for Cooperative Cataloging<<

The Program for Cooperative Cataloging (PCC) is an
international cooperative effort of the Library of Congress, the
National Library of Medicine, the National Library of Canada, the
British Library, OCLC, RLIN, and an expanding membership of
libraries that have chosen to participate in one or more of several
cooperative cataloging projects (NACO, CONSER, SACO, BIBCO) and
join the PCC.

Established in the fall of 1993 by the Cooperative Cataloging
Council (CCC), the PCC's mission is as follows:

"In support of the need to provide access to materials in
libraries' collections, the program will seek to increase the
availability of unique records created under mutually acceptable
standards, to facilitate the creation and use of these records, and
to provide leadership in the information community."

The PCC's five year (1994-1999) strategic action plan includes
the following:

Goal 2.1: Develop standards that will support wide use of records
in a cost-effective manner.
...TASK 2.1.4: Identify a standard core level record for the
monographic forms of non-book formats, beginning with the music
format.

A Core Bibliographic Record for Music Task Group, chaired by
Joan Schuitema (Northwestern University) completed its work in
1994. The result was two core bibliographic record standards, the
Core Record for Printed and Manuscript Music (CBR-MU), and the Core
Record for Music and Non-music Sound Recordings (CBR-SR). These
join the existing core record standard for monographic printed
works (CBR-BK) as accepted PCC core bibliographic record standards.
[For information on how to obtain these documents, see Section VII.
Retrieval Instructions, below.]

>>III. The PCC Core Bibliographic Record for Audiovisual Materials
Task Group / The PCC CBR-AV project:<<

Per its strategic action plan, the PCC established a new, PCC
Core Bibliographic Record for Audiovisual Materials Task Group (PCC
CBR-AV Task Group) in the summer of 1995, appointing Eric Childress
(Elon College) as chair. During the summer and early fall of '95,
the PCC CBR-AV Task Group members were appointed, its final charge
approved, and the task group began work on defining core record
standards for audiovisual materials (i.e., AACR2 Ch. 7, Moving
Image Materials; and AACR2 Ch. 8, Graphic Materials).

Members of the PCC CBR-AV Task Group: Eric Childress (Elon
College (Elon College, NC)), chair; Diane Boehr (Costabile
Associates (Bethesda, MD)); Nancy Erickson (Minnesota Historical
Society); Jane Magree (UCLA Film and Television Archive); Roger
Minier (NWOET Foundation, Bowling Green State University); and
Glenn Patton (OCLC, Inc.). The PCC Standards Committee liaison to
the task group is Joan Schuitema (Northwestern University). Three
Library of Congress staff members, Ann Della Porta (Regional and
Cooperative Cataloging Division), Harriet Harrison (Cataloging
Policy and Support Office), and Stephen Kharfen (Motion Picture,
Broadcast and Recorded Sound Division) are serving as task group
liaisons from their respective offices.

Over the last several months, the task group has developed
drafts of:

1) a core record for moving image materials (CBR-MI/draft/1P)

2) a core record for graphic materials (CBR-GR/draft/1P)

The PCC CBR-AV Task Group is now making these drafts available
(the actual draft core standards will be issued in subsequent email
messages) to the special formats and general cataloging communities
for comment. [For more details on the comment and revision process,
see Section V. Working Timetable, below.]

>>IV. The core-level bibliographic record concept<<

Developed by the PCC, the concept of a "core-level"
bibliographic record is that of a greater-than-minimal, less-than-
full standard level of catalog record created in accordance with a
carefully defined core bibliographic record standard, said standard
having been developed in consultation with the appropriate
cataloging communities.

A core-level bibliographic record IS:

1. a bibliographic record created to a new level of
completeness, a level between minimal and full level cataloging.
2. unlike minimal-level records which are characterized by the
inclusion of minimal data elements needed for identification. The
core level record contains elements required for identification AND
for access.
3. unlike full-level records, at least to the extent that
core-level records emphasize the inclusion of *required*
descriptive elements, the *streamlined* assignment of subject and
descriptive access points, and a greater tolerance for local
cataloging practices and priorities.
4. distinguished by having all of its access points under
authority control (and represented by records in the national
authority file) and by containing at least one subject/genre/form
heading (if applicable) authorized by the appropriate authority.
(PCC institutions are all NACO contributors and are authorized to
create or amend national-level authority records as necessary.)
5. dynamic, at least to the extent that a core-level-compliant
record may be upgraded (possibly in stages, by one or more
institutions) all the way to full level. Based on local policy and
priorities, individual institutions may choose to add non-required
elements to a core-record during: A. original cataloging, B. copy
cataloging, C. upgrading/enhancing activities as authorized by
their network.
6. readily identifiable -- PCC institutions will be authorized
to mark records which they have created under or upgraded to core-
level standards with an easy-to-identify code in the USMARC record.
(The precise mode of identification is currently being finalized.)

The core-level record is NOT a substitute for full- or
minimal-level cataloging. It will not serve needs of every catalog
record user. The core-level record's chief advantages: 1) it
offers libraries a choice other than full or minimal -- individual
libraries may choose to use the core-level option for selected
categories of materials, categories that are judged too important
for minimal level, but not important enough to warrant the cost of
full level cataloging; 2) the availability of core-level records on
the bibliographic networks should contribute to streamlining in
local copy cataloging procedures for most libraries -- even if the
local institution chooses to add additional information to the core
record, the core-level record will represent a known, high standard
in cataloging quality for member-input copy (including full
national-level authority-supported name and series headings).

>>V. PCC CBR-AV Task Group working timetable<<

1) Distribution of 1st drafts of the CBR-MI & CBR-GR
standards: Dec. 13, 1995.

2a) OPEN FORUM on the PCC CBR-MI & PCC CBR-GR standards:
>PCC CBR-AV Task Group Open Forum
*** Friday, Jan. 19, 1996, 4:00--5:30 p.m. ***
*** Sheraton Gunter Hotel (Quadrangle Room) ***
American Library Association Midwinter Conference,
San Antonio, Texas.

2b) Additional opportunities for discussion at ALA Midwinter:
> OLAC Cataloging Policy Committee Meeting
Friday, Jan. 19, 1996
8:00 pm. -- 10:00 pm. Hilton Palacio Del Rio -- La Vista
> ALCTS Audiovisual Committee Meeting
Sunday, Jan. 21, 1996.
8:00 am. -- 9:00 am. Convention Center -- Rm. 205
Report> ALCTS Computer File Discussion Group Meeting
Sunday, Jan. 21, 1996.
9:30 am. -- 12:30 pm. Hyatt Riverwalk -- Regency Ballroom W
Report> LC-Cooperative Cataloging Discussion Group
Sunday, Jan. 21, 1996.
7:00 pm. -- 9:00 pm. Holiday Inn Riverwalk N. -- Rio Grande BR
3) Deadline for 1st draft surveys and comments:
***Jan. 16, 1996. ***

4) Preparation of 2nd drafts by the task group:
February, 1996
5) Release of 2nd drafts of the PCC CBR-MI & PCC CBR-GR
standards for comments:
Late February/early March, 1996
6) Deadline for 2nd draft comments:
Late March/early April, 1996
7) Final revisions to drafts, submissions of final drafts and
report & recommendations to PCC for final approval:
Late April, 1996.

>>VI. Contact information<<

Comments about the draft CBR-AV standards and completed draft
CBR-MI & CBR-GR surveys should be sent to:
AVCORE@numen.elon.edu

Questions, queries, and comments about the CBR-AV task group,
should be directed to the task group chair:

Eric Childress Elon College Library
Special Materials Cataloger P.O. Box 187
childres@numen.elon.edu Elon College, NC 27244
(910) 538-6544 voice (910) 538-6547 fax

Institutions wishing to participate in the Program for
Cooperative Cataloging (PCC) should apply to the PCC for
membership. Information on the PCC and applications for membership
are available from:

Ann Della Porta
Cooperative Cataloging Team Leader
Regional and Cooperative Cataloging Division
Library of Congress
Washington, DC 20540-4383
(202) 707-7920
Internet: dellapor@mail.loc.gov

>>VII. Retrieval Instructions<<

To retrieve copies of previously issued Program for Cooperative Cataloging
(PCC) documents (NOT the AV core drafts -- see below):

Copies of the existing PCC core bibliographic standards are
available electronically via the Library of Congress's Marvel
information service (WWW and Gopher access are available).

To access these and other cooperative programs documents:

1) Access marvel.loc.gov: A) use a Gopher client (point to:
marvel.loc.gov, port 70); or, B) access Marvel via the World Wide
Web (address: gopher://marvel.loc.gov/)

2) Proceed through the following directories/subdirectories:

Libraries and publishers (Technical Services)
--Cataloging at the Library of Congress: Programs & Services
---Cooperative Cataloging Programs at the Library of Congress
----Cooperative Cataloging Council

Note: The report of PCC Task Group 4 discusses the concept of the
core record and provides a defined core bibliographic record
standard for monographs. For copies of currently defined core
bibliographic records, retrieve documents beginning with the phrase
"Core Bibliographic Record for..."

NOTE -- IF YOU ARE INTERESTED IN RECEIVING THE COPIES OF THE 1ST
DRAFTS OF THE PROPOSED AV CORE DOCUMENTS, ADDRESS YOUR REQUEST TO:

avcore@numen.elon.edu

PLEASE WHICH DOCUMENT(S) YOU WISH TO RECEIVE:

PCC CBR-AV mailing, Part 2 (PCC CBR-MI/draft/1P)
moving image materials (i.e. motion pictures and videorecordings)

PCC CBR-AV mailing, Part 3 (PCC CBR-GR/draft/1P)
graphic materials (e.g., slides, photographs, film strips, art prints)

EACH DOCUMENT INCLUDES A SURVEY.