Re: [Videolib] accession numbers

From: Gail Fedak <>
Date: Tue Nov 24 2009 - 09:26:58 PST

Middle Tennessee State University uses an accession system for the Media
Library collection. The basic scheme is a designated letter (capital) to
indicate format, followed by a 5-digit ordinal number (the next item to
cross the cataloger's desk gets the next number), ending with a suffix
letter to indicate whether the program can be played over our cable system,
taken out of the Library, etc. The items are shelved according to prefix
letter, then #, so that individual formats are all in one place. The suffix
is not considered when shelving.
A (audio cassettes)
D (CD)
F (35mm filmstrips - now obsolete)
G (CD audio books)
L (laser discs)
S (35mm slides - now obsolete)
T (faculty-supplied VHS/DVD/CD for students to check out of the media
library; students don't check out media library video materials to leave the
V (U-matic video cassettes)
Z (16mm - now obsolete)
The suffix letters are:
a (includes PPR - we check with the vendor about non-class group showings
outside the library; also the default suffix if PPR is not an issue)
R (no PPR)
X (cannot leave the library - section 108 transfers)
B00509a is a DVD that can be played over our cable system, viewed in class,
probably/maybe used for a non-class group showing
H10208R is a VHS that can be used in class and can be viewed individually by
patrons in the media library, but not played over the cable system
B01023X is a DVD that we made from a VHS by invoking the Copyright Section
108 rule - does not leave the media library
G00300a is a CD audiobook that can be checked out by anybody on campus (PPR
not an issue)
D00278a is a CD, that is not an audiobook, primarily the Vital History
collection, and can be checked out individually
T00064a is a VHS or DVD or CD owned by a faculty member who wants his/her
students to be able to check it out to take home for a few days - when an
assignment to view these is not active, we suppress the title(s) from the
Our never and almost never used prefixes are A, C, F, L, S, V, Z because (1)
we no longer maintain programs in these formats, (2) there's no longer much
interest in using the title/format or (2) the format is almost obsolete. The
numbering scheme is not so daunting when you consider that we use only 5 of
the prefixes regularly.
Hope this helps.

Gail B. Fedak, Director
Media Resources
Middle Tennessee State University
1301 E. Main St., P.O. Box 33
Murfreesboro, TN 37132
phone 615-898-2899
fax 615-898-2530




[] On Behalf Of Sebastian Derry
Sent: Monday, November 23, 2009 1:47 PM
Subject: [Videolib] accession numbers

I'm interested if any of you at your libraries use an accession number for
organizing your media collection (DVD & VHS). How you are constructing your
number scheme? Please reply off list, thanks!

Sebastian Derry
Head, Media Services
Temple University Libraries
1210 W. Berks Street | Philadelphia, PA 19122
(p) 215-204-2778 | (f) 215-204-5201 | (e)

VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Received on Tue Nov 24 09:28:20 2009

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