Re: [Videolib] VHS to DVD conversion policies

From: Shoaf,Judith P <>
Date: Thu Jun 11 2009 - 09:52:01 PDT

I meant to add "I think" and defer to others, but I forgot. All the same, I do think and defer to others' more accurate comments.

My intention was to imply "if the equipment to play that item no longer exists in your facility." That is, if you have no VHS players in the library, and no intention ever to purchase one, you might be able to argue for the right to archive the tapes on DVD. But since VHS players are still to be had, it doesn't seem like a very good argument.


From: [] On Behalf Of Merle J. Slyhoff
Sent: Thursday, June 11, 2009 12:20 PM
Subject: Re: [Videolib] VHS to DVD conversion policies

Isn't the statement "if no copy is available in a format which your library supports" the same as an earlier discussion centering on a library's policy not to collect any format except DVD? Wasn't that illegal?

Merle J. Slyhoff V: 215-898-9013
Collection Development & F: 215-898-6619
Document Delivery Services Librarian E:
Biddle Law Library
University of Pennsylvania
3460 Chestnut Street
Philadelphia, PA 19104-3406
From: [] On Behalf Of Shoaf,Judith P
Sent: Thursday, June 11, 2009 11:41 AM
Subject: Re: [Videolib] VHS to DVD conversion policies

The policy is: it is illegal so we will never do it.
The exception would be a public-domain film.
The other exception would involve the following situation: if no copy is available in a format which your library supports, the library may transfer a legal copy to a format it does support, but only for use in the library. I think the library in question has to be open to the public, too.

You might want to check the archives for last week, which have a lively discussion of this very situation.

Judy Shoaf

From: [] On Behalf Of Slade, Samantha
Sent: Thursday, June 11, 2009 11:23 AM
Subject: [Videolib] VHS to DVD conversion policies

Hello everyone -

I searched the archives of this list, but I didn't find exactly what I was looking for. I was hoping that you could share insight about VHD-to-DVD conversion policies for your university libraries' collections. We are looking to craft one here, and would love to know how other institutions have handled this, particularly with titles that are not available for purchase on DVD. Also, after you created such a policy, did you have university legal counsel review it?


Samantha E. Slade
Media / Digital Services Librarian
La Salle University
Connelly Library
1900 W. Olney Avenue
Philadelphia, PA 19141

215-951-1965 /

VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.
Received on Thu Jun 11 09:55:18 2009

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