Re: [Videolib] Pet peaves with orders from libraries

Christine Godin (diractor@yahoo.com)
Mon, 23 Apr 2007 12:52:56 -0700 (PDT)

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Wow. You must be having a bad day.

Many of us work for institutions that demand the W-9 and other info before entering them in the vendor file. No purchase orders will be cut for a vendor that has not been vetted, so to speak. I agree it must be a pain in the neck, but when you are spending the taxpayer's money, you have a lot of accountability expected.

Usually it is only once that you would be asked. However, in our case, the college district is implementing a whole new administrative system (can you say "pain in the butt?") and we had to ask a whole lot of vendors to replace their documentation because some of them had not moved over in the data transfer. Please, don't shoot the messenger!

It's hard enough to buy some videos but when the vendors start getting cranky, that doesn't help, either.

Christine Godin
Northwest Vista College
San Antonio

Jessica Rosner <jrosner@kino.com> wrote:
Two quick question guys
I often get those standard little PO forms for DVD/VHS orders and in MANY
cases there is NO phone or e mail. I see no reason for me to spend time
returning an order that we no longer carry or never carried because the
library did not check not to mention maybe the title is out of stock for a
while etc. Bottom line if the order has nothing on it for me to contact them
with a problem other than an address than I just toss it. Why don't ALL of
these have phone and or e mail

Second problem. I am just getting snowed over with W=9 forms which would be
OK if I had not done business with the institution in the last year or two
How often do these things have to be done? None of our info has changed in
the last 20 years. Why don't we stay on file ?

In a related problem , I generally will not fill out anything more than a
W-9 and perhaps a one page basic info. Beyond that it is NOT worth it to us
for what is often a one item order for $30.

Jessica Rosner
Kino International
333 W 39th St. 503
NY NY 10018
jrosner@kino.com
212-629-6880

VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.

Christine Godin
GO SPURS GO !!


---------------------------------
Ahhh...imagining that irresistible "new car" smell?
Check outnew cars at Yahoo! Autos.
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<div>Wow. You must be having a bad day.<IMG src="http://us.i1.yimg.com/us.yimg.com/i/mesg/tsmileys2/03.gif"></div> <div>&nbsp;</div> <div>Many of us work for institutions that demand the W-9 and other info before entering them in the vendor file. No purchase orders will be cut for a vendor that has not been vetted, so to speak. I agree it must be a pain in the neck, but when you are spending the taxpayer's money, you have a lot of accountability expected.</div> <div>&nbsp;</div> <div>Usually it is only once that you would be asked. However, in our case, the college district is implementing a whole new administrative system (can you say "pain in the <STRONG>butt</STRONG>?") and we had to ask a whole lot of vendors to replace their documentation because some of them had not moved over in the data transfer. Please, don't shoot the mess
either.</div> <div>&nbsp;</div> <div>Christine Godin</div> <div>Northwest Vista College</div> <div>San Antonio<BR><BR><B><I>Jessica Rosner &lt;jrosner@kino.com&gt;</I></B> wrote:</div> <BLOCKQUOTE class=replbq style="PADDING-LEFT: 5px; MARGIN-LEFT: 5px; BORDER-LEFT: #1010ff 2px solid">Two quick question guys<BR>I often get those standard little PO forms for DVD/VHS orders and in MANY<BR>cases there is NO phone or e mail. I see no reason for me to spend time<BR>returning an order that we no longer carry or never carried because the<BR>library did not check not to mention maybe the title is out of stock for a<BR>while etc. Bottom line if the order has nothing on it for me to contact them<BR>with a problem other than an address than I just toss it. Why don't ALL of<BR>these have phone and or e mail<BR><BR>Second problem. I am just getting snowed over with W=9 forms which would be<BR>OK if I had not done business with the institution in the last year or two<BR>How often
do these things have to be done? None of our info has changed in<BR>the last 20 years. Why don't we stay on file ?<BR><BR>In a related problem , I generally will not fill out anything more than a<BR>W-9 and perhaps a one page basic info. Beyond that it is NOT worth it to us<BR>for what is often a one item order for $30.<BR><BR><BR><BR><BR><BR>Jessica Rosner<BR>Kino International<BR>333 W 39th St. 503<BR>NY NY 10018<BR>jrosner@kino.com<BR>212-629-6880<BR><BR><BR>VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.<BR></BLOCKQUOTE><BR><BR><BR><DIV> <DIV><STRONG><FONT
face="Comic Sans MS" color=#407f00>Christine Godin</FONT></STRONG></DIV> <DIV><STRONG><FONT face="Comic Sans MS" color=#8000ff>GO SPURS GO !!</FONT></STRONG></DIV></DIV><p>&#32;

<hr size=1>Ahhh...imagining that irresistible "new car" smell?<br> Check out
<a href="http://us.rd.yahoo.com/evt=48245/*http://autos.yahoo.com/new_cars.html;_ylc=X3oDMTE1YW1jcXJ2BF9TAzk3MTA3MDc2BHNlYwNtYWlsdGFncwRzbGsDbmV3LWNhcnM-">new cars at Yahoo! Autos.</a>

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VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.