[Videolib] ILL of Media - Survey Results

Brigid Duffy (bduffy@sfsu.edu)
Wed, 21 Feb 2007 09:34:12 -0800

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The short version:

1) does your university/college/school do interlibrary loan of media =20=

(vhs, dvd, 16mm, cd-rom, etc.)?

12 yes (all responders)

2) about how many requests per semester do you get?

from 20 or 30 to 300 (Most libraries loaned more than they =20
borrowed.)

3) about how many requests do you make per semester?

from =E2=80=9Cvery few=E2=80=9D to 180

All responders were generally positive about interlibrary loan of media.

Checked with two vendors, Films for the Humanities & Sciences and =20
Insight Media. Insight had no problem with ILL in an academic setting =20=

(anything from our university could be loaned to another school for =20
classroom use). Films wanted to check their agreements with copyright =20=

holders and has not yet responded.

The long version (includes all responses and comments):

=EF=BF=BC

Many, many thanks to all who shared their knowledge!

American University Library
Elmhurst College Library
Emporia State University Libraries and Archives
Lamar State College-Orange
Minnesota State University - Mankato
Tennessee Technological University
Virginia Commonwealth University
University of California Berkeley
University of California San Diego
University of St. Thomas
University of Iowa Libraries
Wabash College

Additional comments from:
Langara College

Brigid Duffy
Media Acquisitions
Academic Technology
San Francisco State University
San Francisco, CA 94132-4200
E-mail: bduffy@sfsu.edu=

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The short version:=A0



1) = does your university/college/school do interlibrary loan of = media=A0 (vhs, dvd, 16mm, cd-rom, = etc.)?

=A0 =A0 =A012 yes (all responders)

2) = about how many requests per semester do you get?

=A0 =A0 =A0from 20 = or 30 to 300=A0 (Most libraries loaned more than they borrowed.)

3) = about how many requests do you make per semester?

=A0 =A0 =A0from = =93very few=94 to 180
All responders were generally positive about = interlibrary loan of media.
Checked with two vendors, Films for the = Humanities & Sciences and Insight Media. Insight had no problem with = ILL in an academic setting (anything from our university could be loaned = to another school for classroom use). Films wanted to check their = agreements with copyright holders and has not yet = responded.




The long = version (includes all responses and comments):=A0

= --Apple-Mail-24-498524391 Content-Type: multipart/appledouble; boundary=Apple-Mail-25-498524391 Content-Disposition: attachment --Apple-Mail-25-498524391 Content-Type: application/applefile; name=MediaILL.txt Content-Disposition: attachment; filename=MediaILL.txt Content-Transfer-Encoding: base64 AAUWBwACAAAAAAAAAAAAAAAAAAAAAAAAAAMAAAAJAAAAPgAAAAoAAAADAAAASAAAAAwAAAACAAAA VAAAAR5URVhUQk9CTwAATWVkaWFJTEwudHh0AAABAAAAAQAAAAAAAAAAHgAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAAA AQAAAAEAAAAAAAAAAB4AAAAAAAAAAAAcAB7//w== --Apple-Mail-25-498524391 Content-Type: text/plain; x-mac-type=54455854; x-unix-mode=0644; x-mac-creator=424F424F; name=MediaILL.txt Content-Disposition: attachment; filename=MediaILL.txt Content-Transfer-Encoding: quoted-printable ILL Responses=0D=0D=0DSUMMARY:=0D=0D1) does your university/college/school = do interlibrary loan of media (vhs, dvd, 16mm, cd-rom, etc.)?=0D=0D12 yes = (all responders)=0D=0D2) about how many requests per semester do you get?= =0D=0Dfrom 20 or 30 to 300 (Most responding libraries loaned more than the= y borrowed.)=0D=0D3) about how many requests do you make per semester?=0D= =0Dfrom =D2very few=D3 to 180=0D=0DAll responders were generally positive a= bout ILL.=0D=0DChecked with two vendors, Films for the Humanities & Science= s and Insight Media. Insight had no problem with ILL in an academic setting= (anything from our university could be loaned to another school for classr= oom use). Films wanted to check their agreements with copyright holders and= has not yet responded.=0D=0D=0DAmerican University Library:=0D=0DWe just s= tarted doing reciprocal borrowing through ILL - we loan to others that loan= and charge if the requesting library also charges. Since our collection ex= ists primarily to serve our classroom needs I'm conservative about what can= go out. We probably get 8-10 requests per week and I approve about 75%. Si= nce we've started doing this we haven't made any requests of other librarie= s via ILL. However we are in a consortium with other Washington-area univer= sities and have a cooperative loan system that we use 3-4 times per week.= =0D=0DMost of what has been requested has been on the esoteric side. Older = obscure titles with low circulation. If we're just one of a few libraries w= ith a copy I'll decline unless it hasn't circulated in years in which case = I'll take a chance since I'd rather than someone get some use out of it. Si= nce we're just getting out feet wet I've probably declined some titles that= I might very well approve a year from now. =0D=0DAt this point every reque= st goes through me for approval and it requires about five minutes per week= total for the decision-making. The processing of the loans of course takes= more time but our ILL people are happy to add this service so are not comp= laining.=0D=0DElmhurst College Library:=0D=0DWe do loan media items, but on= a case-by-case basis. I try to restrict loans to only academic libraries,= and deny requests made from public libraries, but it depends 100% on the i= tem. Has it circ'd recently? Is there a professor who uses it every semes= ter without fail? Is it expensive to replace, or worse, OP? All those que= stions are things I take into account while trying to decide whether to loa= n.=0D=0DWe probably get around 10-15 requests a week during the academic ye= ar. Things slow in the summer; of course, that's when I'm more willing to = lend items due to lower use by our professors. At any given time, we usual= ly have between three and five items out through ILL. So I would say I ten= d to approve around 30% of requests.=0D=0DI rarely, if ever, place ILL requ= ests for media items. Our consortium almost always automatically blocks me= dia ILL requests, so I only handle those that come in through OCLC. And si= nce I have to go through OCLC to request, I'll usually only do it if I have= some sort of prior experience borrowing from a library. In fact, the majo= rity of requests we make are denied. Sometimes, I'll contact a library dir= ectly to establish some sort of special borrowing parameters, but that also= happens very rarely.=0D=0DActually, when we don't have an item, and it's r= entable, we rent from one of the two remaining university rental systems. = (Penn State and University of Missouri.) We're guaranteed to get the items= , and the charge is always covered here by the department doing the renting= , not by us.=0D=0D=0DEmporia State University Libraries and Archives=0D=0D1= ) does your university/college/school do interlibrary loan of media (vhs, = dvd, 16mm, cd-rom, etc.)? yes=0D=0D2) about how many requests per semes= ter do you get? 300=0D=0D3) about how many requests do you make per sem= ester? 180=0D=0D=0DLamar State College-Orange, Orange TX:=0D=0DWe do IL= L our VHS and for a while we did DVDs but we had too many damaged in transi= t so now we no longer post our DVDs to OCLC therefore we get no requests). = We were sending out 4-5 DVDs a week just to public libraries. We do not r= equest very many videos; we usually buy them if the instructors are request= ing them for class use. =0D=0DThus far we have open shelves for VHS and cas= es for DVDs (with the actual DVD at the circulation desk. We do not use an= y security cases.=0D=0D=0DMinnesota State University - Mankato=0D=0D1) does= your university/college/school do interlibrary loan of media (vhs, dvd, 1= 6mm, cd-rom, etc.)? We reciprocally loan video & DVDs to all libraries = who will loan the same to us. (Blackmail for those who don't = ) 16mm and LP records are case by case=0D=0D2) about how many requests per= semester do you get?=0D3) about how many requests do you make per semester= ?=0D=0DI don't know the exact number offhand, but we've consistently been a= net borrower 2:1 -- our patrons requesting twice as many video loans as ha= ve been requested from us.=0D=0DIt has been a great experience and has conv= inced at least two other academics in the state to start lending as well (r= e: the reciprocity).=0D=0D=0DVirginia Commonwealth University:=0D=0D1. Yes= , we have been borrowing and lending media formats through ILL for about a = decade. Any media format will be lent to academic libraries. We rarely le= nd to public libraries. All film format requests are reviewed by our film = booking specialist for license restrictions, critical curriculum conflicts,= or rare and hard to replace titles. Most of our denials are due to confli= cts with VCU bookings or titles which we know are high use for our communit= y.=0D=0DWe will entertain requests for any format, but most requests are fo= r video or dvd. We have some requests for CD's. Lending CD-ROM's which ac= company books is also common. We have lent a few 16mm films, laserdiscs, c= assettes, and LP's. We use film shipping cases for laserdiscs or LP's.=0D= =0D2. ILL: 5-10 titles per week, 75 - 100 per semester. We also lend wit= hin our local coop booking system, about 100 per year.=0D=0D3. ILL: 5-10 = titles per week during Fall and Spring semester. We also borrow from our l= ocal coop booking system, about 150 per year.=0D=0D=0DUC Berkeley:=0D=0D1) = does your university/college/school do interlibrary loan of media (vhs, dv= d, 16mm, cd-rom, etc.)? Only to other UC campuses and very selectively = at that=0D=0D2) about how many requests per semester do you get? A seat= of the pants estimate would be between 20 and 30=0D=0D3) about how many re= quests do you make per semester? Hard to tell, because that's ILL's pro= vince, but I'd guess very few=0D=0D=0DUC San Diego:=0D=0D At UC San Diego w= e are net lenders by far. Sometimes it feels like we are supplying the nat= ion. Still, I am a firm believer in ILL' ing media. We have had very littl= e trouble w/ any of the standard ILL issues; conflicts over available, late= returns, lost, damaged...etc. See answers below=0D=0D1) does your univers= ity/college/school do interlibrary loan of media (vhs, dvd, 16mm, cd-rom, = etc.)?? dvd's & vhs ( with some restrictions ) No 16mm=0D=0D=0D2) about= how many requests per semester do you get? Just a ballpark. 200+ -=0D= =0D=0D3) about how many requests do you make per semester? This is ILL'= s area, but maybe 20+ -=0D=0D=0D=0DUniversity of St. Thomas, St. Paul MN:= =0D=0D1) does your university/college/school do interlibrary loan of media = (vhs, dvd, 16mm, cd-rom, etc.)? We lend videos only to our consortium = (8 other universities)=0D=0D2) about how many requests per semester do you = get? We get more than 100 request per semester. We have a nice collecti= on compared to the other 8 colleges=0D=0D3) about how many requests do you = make per semester? Maybe 20 request to other colleges of the same conso= rtium=0D=0D=0DUniversity of Iowa Libraries:=0D=0DWe lend vhs and DVD, CDs a= nd CD-roms selectively and no 16 mm.=0D=0DI am not sure how many total requ= ests we get from patrons but last semester we were able to actually obtain = about 100 videos and 100 cds. The actual number of requests for videos is m= uch higher than what we are able to obtain.=0D=0DWe did lend out about 175 = CDs and 580 videos last semester. We denied about 200 video requests as we= ll.=0D=0DThe lending statistics are much more accurate than the borrowing s= tatistics but this will give everyone an idea.=0D=0D=0D=0DWabash College:= =0D=0DWe do ILL vhs and dvd. We definitely lend more than we borrow, with = probably only 30 or so requests made each semester but an average of 2 or 3= requests filled by us each workday.=0D=0DThat said, our ILL person routine= ly asks me for my input on allowing materials to go out. If anything is la= beled "CIRC VIDEO" (i.e., it's expensive or very difficult to obtain), it d= oesn't go. Similarly, anything I know was purchased for a specific faculty= member for a current course does not go.=0D=0D=0DComment from Langara Coll= ege:=0D=0DSeems to me that the numbers are so low, it's a good argument to = use for those vendors who charge a large sum for College/University sites v= s. public library and school sites.=CA Look at the figures, there isn't tha= t much lending going on, so what is the justification for the huge price di= fferential?=0D=0DThe question you didn't ask is, if you do ILL media, what = percentage of the total media collection does this lending represent?=0D=0D= We did a provincial survey and found that, even with an organized consortiu= m set up for media lending, only 3% of the collection is loaned. That hardl= y justifies the exorbitant price being charged for those who price on a 2-t= ier system.=0D=0D=0D=0DPat McGee of Tennessee Technological University also= responded with an article she wrote for Southeastern Librarian, detailing = TTU=D5s experiment with interlibrary loan. they followed the ALA Video Roun= d Table guidelines and had a very positive experience. Please contact her d= irectly at PMcGee@tntech.edu for the full article.= --Apple-Mail-25-498524391-- --Apple-Mail-24-498524391 Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset=ISO-8859-1



Many, many thanks to all who shared their = knowledge!

American = University Library
Elmhurst College = Library
Emporia State = University Libraries and Archives
Lamar State = College-Orange
Minnesota State = University - Mankato
Tennessee Technological = University
Virginia = Commonwealth University
University of = California Berkeley
University of = California=A0San Diego
University of St. = Thomas
University of = Iowa Libraries
Wabash = College

Additional comments from:
Langara College




Brigid Duffy
Media = Acquisitions
Academic Technology
San Francisco State University
San Francisco, CA=A0 94132-4200
E-mail: bduffy@sfsu.edu
= --Apple-Mail-24-498524391-- --Apple-Mail-23-498524390-- VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.