Re: [Videolib] PPR

Jeanne Little (
Thu, 15 Feb 2007 08:25:05 -0600

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I keep two spreadsheets going. One for use by our MultiService Center who are the point of access for faculty and students when it comes to videos and dvds. On that spreadsheet, I basically list title, source, date, and contact person. I put an "X" in columns labeled PPR, Video Streaming, Distance Ed/ICN, and Cable-Casting, for those titles which have rights available. I also indicate whether or not the video streaming needs to be password protected and how often it needs to be changed. MSC has access to this spreadsheet so they can tell faculty and staff what is permitted and what is not. There is also a column indicating if it is for Classroom Use and Home Use Only.

The other spreadsheet I keep has much more details in it regarding my correspondence regarding rights and a url link to the publishers' websites and policies, if available. I maintain a print file set up alphabetically by sources so I can pull it out at a moment's notice if needed.

These spreadsheets do not represent our complete video and dvd collection because I just started doing this about 3-4 years ago and have included mostly new purchases. I do plan to go back through our collection on a project basis (over a long time) and try to see what rights are available for our titles that are older than that. I do NOT even investigate any Feature Films rights because the work that entails is time-consuming and not very fruitful, but will investigate if requested by faculty or staff.

I would strongly recommend maintaining some kind of file with copies of your permissions or license agreements. Otherwise, how would you know what you could or could not do?

Also, I have devised a form for our Subject Bibliographers to use before the title even gets purchased which indicates what rights I have located and what they wish to pursue. This is all done before the title is even ordered, usually. I send the paperwork over to our Order/Payment unit in Technical Services and they enter the MARC tags with appropriate information in the order records.When the title is received, Cataloging can look at the order and know exactly what information they are to enter into the bibliographic records when they catalog the title. (i.e., 540: Public Performance Permitted, 590: Public Performance not permitted, 590: Additional rights available; more information at..., etc.) It depends on the note whether or not it displays to the public or just to staff.

Sorry for being so long-winded, but if you have any questions, you can contact me off-list at


Steven Harris wrote:

While we're talking again [STILL] about PPR: how does your library keep track of the rights that you have?  Note in the catalog?  Separate database?  Spreadsheet?  Nothing? 
I know there are lots of things we purchased with PPR, but there's no record!  We couldn't begin to know what we have licensed and what we haven't.  Ugh!
Steven R. Harris
Collection Development Librarian
Utah State University
(435) 797-3861

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VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.