Re: [Videolib] PPR
Jeanne Little (email@example.com)
Thu, 15 Feb 2007 08:25:05 -0600
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I keep two spreadsheets going. One for use by our MultiService Center
who are the point of access for faculty and students when it comes to
videos and dvds. On that spreadsheet, I basically list title, source,
date, and contact person. I put an "X" in columns labeled PPR, Video
Streaming, Distance Ed/ICN, and Cable-Casting, for those titles which
have rights available. I also indicate whether or not the video
streaming needs to be password protected and how often it needs to be
changed. MSC has access to this spreadsheet so they can tell faculty
and staff what is permitted and what is not. There is also a column
indicating if it is for Classroom Use and Home Use Only.
The other spreadsheet I keep has much more details in it regarding my
correspondence regarding rights and a url link to the publishers'
websites and policies, if available. I maintain a print file set up
alphabetically by sources so I can pull it out at a moment's notice if
These spreadsheets do not represent our complete video and dvd
collection because I just started doing this about 3-4 years ago and
have included mostly new purchases. I do plan to go back through our
collection on a project basis (over a long time) and try to see what
rights are available for our titles that are older than that. I do NOT
even investigate any Feature Films rights because the work that entails
is time-consuming and not very fruitful, but will investigate if
requested by faculty or staff.
I would strongly recommend maintaining some kind of file with copies of
your permissions or license agreements. Otherwise, how would you know
what you could or could not do?
Also, I have devised a form for our Subject Bibliographers to use
before the title even gets purchased which indicates what rights I have
located and what they wish to pursue. This is all done before the title
is even ordered, usually. I send the paperwork over to our
Order/Payment unit in Technical Services and they enter the MARC tags
with appropriate information in the order records.When the title is
received, Cataloging can look at the order and know exactly what
information they are to enter into the bibliographic records when they
catalog the title. (i.e., 540: Public Performance Permitted, 590:
Public Performance not permitted, 590: Additional rights available;
more information at..., etc.) It depends on the note whether or not it
displays to the public or just to staff.
Sorry for being so long-winded, but if you have any questions, you can
contact me off-list at Jeanne.Little@uni.edu
Steven Harris wrote:
While we're talking again [STILL] about PPR: how does your
library keep track of the rights that you have? Note in the catalog?
Separate database? Spreadsheet? Nothing?
I know there are lots of things we purchased with PPR, but
there's no record! We couldn't begin to know what we have licensed and
what we haven't. Ugh!
Steven R. Harris
Collection Development Librarian
Utah State University
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fn:Jeanne W. Little
org:University of Northern Iowa;Collection Management & Special Services
title:Library Assistant III - Rod Library, Rm.250
VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.