Re: [Videolib] FW: Circulation of AV materials to faculty

Gail Fedak (gfedak@mtsu.edu)
Wed, 31 May 2006 17:48:31 -0500

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Farhad,
We check out our videos only to faculty. The initial loan period is 1 =
week, with one 1-week renewal. Because we do not impose fines on =
faculty, these dates can be hard to enforce. However, we have only a =
handful of folks who could care less about the notices or what their =
colleagues' needs are. We do take reservations covering a whole semester =
at one time, but won't tie up a program, or group of programs, for one =
instructor for a whole semester.=20

A few things come to mind as you consider reigning in your circulation =
period. First, what can you offer in place of what you are taking away? =
For instance, can you accommodate students viewing video materials in =
the library, especially in study rooms? If so, make the case that =
assigned viewing can increase students' exposure to more programs =
without eating up precious classroom time. This arrangement can help =
make faculty feel more accountable to each other, not "the library." Can =
you offer a shuttle service to and from the department chairs' offices, =
not individual faculty members' offices? Second, whatever you decide to =
do, begin your ad campaign early - brochures printed and distributed at =
the circulation desk during the summer, announcements at the new-faculty =
meeting in the fall and/or at the campus-wide faculty meeting in the =
fall (if you have either) - to highlight your new policies as a means of =
making your materials more accessible to more faculty and students than =
before. Also ask their collective and individual assistance in helping =
you make this possible. Last year we placed more stringent limits on the =
length of time a faculty member could place a video on in-house reserve, =
meaning no other faculty could check it out to use in class. We were =
having access problems because several faculty were placing the same =
materials on in-house reserve all semester, every semester. We made our =
announcements and explanations early and wide, and the changes were met =
with few complaints.

One other item to include in your rationale is that limited resources =
can be spent in one of two ways: (1) on multiple copies of many titles =
so faculty members can keep a "personal" copy at their fingertips in =
their offices/homes/cars, or (2) on one copy of many new titles to =
expand the collection to the greatest extent possible, given the size =
(or lack thereof) of the budget.=20
Good luck,
Gail

~~~~~~~~~~~~~~~~~
Gail B. Fedak, Manager
Instructional Media Resources
Middle Tennessee State University
Murfreesboro, TN 37132
phone 615-898-2740
fax 615-898-2530
email gfedak@mtsu.edu
Web www.mtsu.edu/~imr

----- Original Message -----=20
From: Moshiri, Farhad=20
To: videolib@lists.berkeley.edu=20
Sent: Wednesday, May 31, 2006 2:16 PM
Subject: [Videolib] FW: Circulation of AV materials to faculty

=20

=20

-------------------------------------------------------------------------=
-----

From: Moshiri, Farhad=20
Sent: Wednesday, May 31, 2006 2:15 PM
To: 'videolib@library.berkeley.edu'
Subject: Circulation of AV materials to faculty

=20

Dear colleagues,=20

I am new to this list. I know there was a discussion about this =
subject sometime ago. Since I need documentation to present to the =
library administration, would you please post your ideas again about the =
check out duration of audiovisual materials to the faculty in your =
institution? We have been checking out these materials to the faculty =
for a whole semester and we are faced with many items not returned. I =
need some information on how long do you let your faculty to keep AV =
materials, how many items do you let them to check out and if you have =
any enforcement policy to charge them if the items are not returned. =
Thank you for your help.

=20

Farhad Moshiri,

AV Librarian

University of the Incarnate Word

San Antonio, TX

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<DIV><FONT face=3DArial size=3D2>Farhad,</FONT></DIV>
<DIV><FONT face=3DArial size=3D2>We check out our videos only to =
faculty. The=20
initial loan period is 1 week, with one 1-week renewal. Because we do =
not impose=20
fines on faculty, these dates&nbsp;can be&nbsp;hard to enforce. However, =
we have=20
only a handful of folks who could care less&nbsp;about the notices or =
what their=20
colleagues' needs are.&nbsp;We do take reservations&nbsp;covering a =
whole=20
semester at&nbsp;one time, but won't tie up a program, or group of=20
programs,&nbsp;for one instructor for a whole semester. </FONT></DIV>
<DIV><FONT face=3DArial size=3D2></FONT>&nbsp;</DIV>
<DIV><FONT face=3DArial size=3D2>A few things&nbsp;come to mind as you =
consider=20
reigning in your circulation period. First,&nbsp;what can you offer in =
place of=20
what you are taking away? For instance,&nbsp;can you accommodate =
students=20
viewing video materials in the library, especially in study rooms? If =
so, make=20
the case that assigned viewing can increase students' exposure to more =
programs=20
without eating up precious classroom time. This arrangement can help =
make=20
faculty feel more accountable to each other, not "the library."&nbsp;Can =
you=20
offer a shuttle service to and from the department&nbsp;chairs' offices, =
not=20
individual faculty&nbsp;members' offices?&nbsp;Second, whatever you =
decide to=20
do, begin your ad campaign early - brochures printed and distributed at =
the=20
circulation desk during the summer, announcements at the new-faculty =
meeting in=20
the fall and/or at the campus-wide faculty meeting in the fall (if you =
have=20
either) - to highlight your new policies as a means of making your =
materials=20
more accessible to more faculty and students than before. Also ask their =

collective and individual assistance in helping you make this possible. =
Last=20
year we placed more stringent limits on the length of time a faculty =
member=20
could place a video on in-house reserve, meaning no other faculty could =
check it=20
out to use in class. We were having access&nbsp;problems&nbsp;because =
several=20
faculty were placing the same materials on in-house reserve all =
semester, every=20
semester. We made our announcements and explanations early and wide, and =
the=20
changes were met&nbsp;with few complaints.</FONT></DIV>
<DIV><FONT face=3DArial size=3D2></FONT>&nbsp;</DIV>
<DIV><FONT face=3DArial size=3D2>One other item to include in your =
rationale is=20
that&nbsp;limited resources can be spent in one of two ways: (1) on =
multiple=20
copies of&nbsp;many titles&nbsp;so faculty members can keep a "personal" =
copy at=20
their fingertips in their&nbsp;offices/homes/cars, or (2) on one copy of =
many=20
new titles to expand&nbsp;the collection to the greatest extent =
possible, given=20
the size (or lack thereof) of the budget.&nbsp;</FONT></DIV>
<DIV><FONT face=3DArial size=3D2>Good luck,</FONT></DIV>
<DIV><FONT face=3DArial size=3D2>Gail</FONT></DIV>
<DIV><FONT face=3DArial size=3D2></FONT>&nbsp;</DIV>
<DIV><FONT face=3DArial size=3D2>~~~~~~~~~~~~~~~~~<BR>Gail B. Fedak,=20
Manager<BR>Instructional Media Resources<BR>Middle Tennessee State=20
University<BR>Murfreesboro, TN 37132<BR>phone&nbsp; 615-898-2740<BR>fax=20
615-898-2530<BR>email&nbsp; <A=20
href=3D"mailto:gfedak@mtsu.edu">gfedak@mtsu.edu</A><BR>Web&nbsp; <A=20
href=3D"http://www.mtsu.edu/~imr">www.mtsu.edu/~imr</A></FONT></DIV>
<DIV><FONT face=3DArial size=3D2></FONT>&nbsp;</DIV>
<DIV>----- Original Message ----- </DIV>
<BLOCKQUOTE dir=3Dltr=20
style=3D"PADDING-RIGHT: 0px; PADDING-LEFT: 5px; MARGIN-LEFT: 5px; =
BORDER-LEFT: #000000 2px solid; MARGIN-RIGHT: 0px">
<DIV=20
style=3D"BACKGROUND: #e4e4e4; FONT: 10pt arial; font-color: =
black"><B>From:</B>=20
<A title=3Dmoshiri@uiwtx.edu =
href=3D"mailto:moshiri@uiwtx.edu">Moshiri, Farhad=20
</A></DIV>
<DIV style=3D"FONT: 10pt arial"><B>To:</B> <A =
title=3Dvideolib@lists.berkeley.edu=20
=
href=3D"mailto:videolib@lists.berkeley.edu">videolib@lists.berkeley.edu</=
A>=20
</DIV>
<DIV style=3D"FONT: 10pt arial"><B>Sent:</B> Wednesday, May 31, 2006 =
2:16=20
PM</DIV>
<DIV style=3D"FONT: 10pt arial"><B>Subject:</B> [Videolib] FW: =
Circulation of AV=20
materials to faculty</DIV>
<DIV><BR></DIV>
<DIV class=3DSection1>
<P class=3DMsoNormal><FONT face=3DArial color=3Dnavy size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: =
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<P class=3DMsoNormal><FONT face=3DArial color=3Dnavy size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; COLOR: navy; FONT-FAMILY: =
Arial"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<DIV>
<DIV class=3DMsoNormal style=3D"TEXT-ALIGN: center" =
align=3Dcenter><FONT=20
face=3D"Times New Roman" size=3D3><SPAN style=3D"FONT-SIZE: 12pt">
<HR tabIndex=3D-1 align=3Dcenter width=3D"100%" SIZE=3D2>
</SPAN></FONT></DIV>
<P class=3DMsoNormal><B><FONT face=3DTahoma size=3D2><SPAN=20
style=3D"FONT-WEIGHT: bold; FONT-SIZE: 10pt; FONT-FAMILY: =
Tahoma">From:</SPAN></FONT></B><FONT=20
face=3DTahoma size=3D2><SPAN style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
Tahoma">=20
Moshiri, Farhad <BR><B><SPAN style=3D"FONT-WEIGHT: =
bold">Sent:</SPAN></B>=20
Wednesday, May 31, 2006 2:15 PM<BR><B><SPAN=20
style=3D"FONT-WEIGHT: bold">To:</SPAN></B> <A=20
=
href=3D"mailto:'videolib@library.berkeley.edu'">'videolib@library.berkele=
y.edu'</A><BR><B><SPAN=20
style=3D"FONT-WEIGHT: bold">Subject:</SPAN></B> Circulation of AV =
materials to=20
faculty</SPAN></FONT><o:p></o:p></P></DIV>
<P class=3DMsoNormal><FONT face=3D"Times New Roman" size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3DArial size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: Arial">Dear colleagues,=20
<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3DArial size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: Arial">I am new to this list. I =
know=20
there was a discussion about this subject sometime ago. Since I need=20
documentation to present to the library administration, would you =
please post=20
your ideas again about the check out duration of audiovisual materials =
to the=20
faculty in your institution? We have been checking out these materials =
to the=20
faculty for a whole semester and we are faced with many items not =
returned. I=20
need some information on how long do you let your faculty to keep AV=20
materials, how many items do you let them to check out and if you have =
any=20
enforcement policy to charge them if the items are not returned. Thank =
you for=20
your help.<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3DArial size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
Arial"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3DArial size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: Arial">Farhad=20
Moshiri,<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3DArial size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: Arial">AV=20
Librarian<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3DArial size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: Arial">University of the =
Incarnate=20
Word<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><st1:place w:st=3D"on"><st1:City =
w:st=3D"on"><FONT face=3DArial=20
size=3D2><SPAN style=3D"FONT-SIZE: 10pt; FONT-FAMILY: Arial">San=20
Antonio</SPAN></FONT></st1:City><FONT face=3DArial size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: Arial">, <st1:State=20
w:st=3D"on">TX</st1:State></SPAN></FONT></st1:place><FONT face=3DArial =

size=3D2><SPAN=20
style=3D"FONT-SIZE: 10pt; FONT-FAMILY: =
Arial"><o:p></o:p></SPAN></FONT></P></DIV></BLOCKQUOTE></BODY></HTML>

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