Re: [Videolib] FW: Circulation of AV materials to faculty

Ciara Healy (
Wed, 31 May 2006 16:30:32 -0400

We have a one week check out on videos/dvds to faculty but the limit
is a bit of a joke because we do not impose overdue fines, do not have a
robust recall function and basically let instructors keep things for as
long as they want them. I do send out reminders and overdue notices and
try to encourage faculty to renew via their online library accounts, but
to little avail. I am working on the media policy this summer and one
idea I had was to extend the check out length to one semester, but beef
up our recall option, but the recall didn't really work in an obvious
way in the OPAC. Similarly, we can set a custom due date for instructors
and we often offer this, and the reply is, quite often, "Let me have it
for the whole semester." I guess it saves them a trip to the library
because they probably just show the film for one or two class periods.
But we really want these items to circulate so are keeping the one week
circulation period, though we hope to tweak it across time and create a
policy to deal with this in some non- threatening, non-fine-imposing
way... "marketing" that the instructors return the items has been
mentioned. sigh. I have also thought of some kind of pick up/ delivery
system that saves them the trip to the library (one of only four or five
buildings on campus) but makes them have to actually hand over the video
when the pick up person comes to their office.

So, we let them check out however many items they want, for as long as
they want and they can give them back or they want. But we are
working on slowly changing this to something more library like and
reasonable to allow broader access to more people.

Ciara Healy

Ciara Healy
Media Services Librarian

Bruce I. Howell Library
Wake Technical Community College
9101 Fayetteville Road
Raleigh, NC 27603

(919) 773-4724

>>> 5/31/2006 3:16 pm >>>


From: Moshiri, Farhad
Sent: Wednesday, May 31, 2006 2:15 PM
To: ''
Subject: Circulation of AV materials to faculty

Dear colleagues,

I am new to this list. I know there was a discussion about this
sometime ago. Since I need documentation to present to the library
administration, would you please post your ideas again about the check
out duration of audiovisual materials to the faculty in your
institution? We have been checking out these materials to the faculty
for a whole semester and we are faced with many items not returned. I
need some information on how long do you let your faculty to keep AV
materials, how many items do you let them to check out and if you have
any enforcement policy to charge them if the items are not returned.
Thank you for your help.

Farhad Moshiri,

AV Librarian

University of the Incarnate Word

San Antonio, TX

VIDEOLIB is intended to encourage the broad and lively discussion of issues relating to the selection, evaluation, acquisition,bibliographic control, preservation, and use of current and evolving video formats in libraries and related institutions. It is hoped that the list will serve as an effective working tool for video librarians, as well as a channel of communication between libraries,educational institutions, and video producers and distributors.