RE: [Videolib] theft prevention and floating collections

Tiar, Marc (MTiar@washoecounty.us)
Wed, 1 Mar 2006 14:50:03 -0800

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Here in Reno, at my branch, we do a similar "DVDs and CDs behind the =
desk in numbered envelopes" scheme to prevent theft. All our branches =
do it differently, but I think most of them are a variation of that =
system. Long term, I think we are looking ahead at using some kind of =
tattle-tape that's embedded in a clear overlay, as we're trying to move =
more towards self-checkout and that can't happen with the discs behind =
the desk.
=20
As for floating collection, we have what's called "Travelling =
Collection", entirely feature films on DVD (recently dropped VHS in that =
collection) and popular titles on CD. It is purchased from a systemwide =
fund, and it travels to each branch on a regular (quarterly I think) =
basis according to a schedule. So each branch has their own collection, =
and each quarter they get one portion (1/12 as we have twelve branches) =
of the travelling collection to supplement their own, and so you only =
get the same 12th of the TC every 3 years (which, by that time, due to =
losses and additional purchases, is an almost entirely new chunk).=20
=20
The benefits are clear: popular titles in your collection that you =
didn't have to buy out of your own budget, a fresh chunk of titles 4 =
times per year that your patrons haven't exhausted. We usually get =
matching money from the state library for this as well, so it's extra =
nice.
=20
Drawbacks: Not terrible, but a decision has to be made how to handle =
lost, damaged, etc. pieces of this collection; here, whichever branch =
has it at that time treats it as if it were their own, withdrawing a =
damaged disc, accepting a replacement from a patron, or whatever. =20
The process for moving the whole collection from (not physically, but =
ownership-wise) one branch to another is a bit cumbersome, as there are =
always a large number of items checked out. Our Tech Services =
department changes the status of the whole collection, then changes the =
owning agency in the computer system, then lets us know that they've =
done it. Then we run a report of all items with that status, pull them =
from the shelf, checks them in, and the computer sends it in transit to =
the new home. Items that are checked out just go to the new home when =
they're returned and the computer tells us to send them there. =20
Shelving is sort of a wildcard, whether to intershelve with branch-owned =
collection (for patron's ease) or separately (for staff ease when =
pulling to send to the new home). The travelling collection discs, for =
security, always have travelled in a 3-ring binder with clear plastic =
sleeves in it. Recently, however, they decided to leave the binder =
itself at each branch permanently, and send only the discs and their =
cases to the next branch when that time comes.
=20
Sorry to be so long winded, there's a lot of details! If anyone wants =
any more info or has further questions, feel free to contact me =
off-list. I can put you in charge of someone who actually administers =
the travelling collection, as I'm just a branch person.
=20
Marc Tiar
Washoe County Library

-----Original Message-----
From: videolib-bounces@library.berkeley.edu =
[mailto:videolib-bounces@library.berkeley.edu]On Behalf Of John Fossett
Sent: Wednesday, March 01, 2006 10:15 AM
To: videolib@library.berkeley.edu
Subject: [Videolib] theft prevention and floating collections

Greetings,

I am gathering information about theft prevention and floating =
collections.=20

Last year we took the entertainment DVDs within our collection and made =
them "float". Now we are looking at floating other parts of the media =
collection. However, the branch managers are concerned that this may =
have an impact on security and that loss rates will climb**. We have no =
security tags on items and none of the branches have security gates at =
the entrance/exit so, as a theft prevention measure, we keep the discs =
behind the desk and display the empty cases. Each branch has their =
method of doing this. Some use accession numbers written on each disc =
with corresponding numbers written on a sticker on each case and on the =
sleeve in which they are placed each time. Some branches use a more =
flexible system; they have a numbered tag which is placed in the case as =
it's discharged and the disc goes into a sleeve with a corresponding =
number.

=20

My questions:=20

=20

What measures have you implemented to reduce media losses?=20

Are these measures applied system-wide or does each library adopt their =
own method?

For those of you with floating collections have you faced security =
issues unique to floating collections?

=20

Do you float all or parts of your collection?

What other challenges have you faced with floating collections?

What benefits have you noticed with floating collections?

=20

Thank you,

John Fossett

=20

=20

**Two years ago our media collection was decimated by thieves.

=20

=20

=20

John F. Fossett

Media Librarian

Kitsap Regional Library

1301 Sylvan Way

Bremerton, WA 98310

jfossett@krl.org=20

(360)405-9101

=20

=20

=20

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<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =
size=3D2>Here=20
in Reno, at my branch, we do a similar "DVDs and CDs behind the desk in =
numbered=20
envelopes" scheme to prevent theft.&nbsp; All our branches do it =
differently,=20
but I think most of them are a variation of that system.&nbsp; Long =
term, I=20
think we are looking ahead at using some kind of tattle-tape that's =
embedded in=20
a clear overlay, as we're trying to move more towards self-checkout and =
that=20
can't happen with the discs behind the desk.</FONT></SPAN></DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =

size=3D2></FONT></SPAN>&nbsp;</DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =
size=3D2>As for=20
floating collection, we have what's called "Travelling Collection", =
entirely=20
feature films on DVD (recently dropped VHS in that collection) and =
popular=20
titles on CD.&nbsp; It is purchased from a systemwide fund, and it =
travels to=20
each branch on a regular (quarterly I think) basis according to a=20
schedule.&nbsp; So each branch has their own collection, and each =
quarter they=20
get one portion (1/12 as we have twelve branches) of the travelling =
collection=20
to supplement their own, and so you only get the same 12th of the TC =
every 3=20
years (which, by that time, due to losses and additional purchases, is =
an almost=20
entirely new chunk).&nbsp;</FONT></SPAN></DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =

size=3D2></FONT></SPAN>&nbsp;</DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =
size=3D2>The=20
benefits are clear: popular titles in&nbsp;your collection that you =
didn't have=20
to buy out of your own budget, a fresh chunk of titles 4 times per year =
that=20
your patrons haven't exhausted.&nbsp; We usually get matching money from =
the=20
state library for this as well, so it's extra nice.</FONT></SPAN></DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =

size=3D2></FONT></SPAN>&nbsp;</DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =

size=3D2>Drawbacks: Not terrible, but a decision has to be made how to =
handle=20
lost, damaged, etc. pieces of this collection; here, whichever branch =
has it at=20
that time treats it as if it were their own, withdrawing a damaged disc, =

accepting a replacement from a patron, or whatever.&nbsp; =
</FONT></SPAN></DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =
size=3D2>The=20
process for moving the whole collection from (not physically, but=20
ownership-wise) one branch to another is a bit cumbersome, as there are =
always a=20
large number of items checked out.&nbsp; Our Tech Services department =
changes=20
the status of the whole collection, then changes the owning agency in =
the=20
computer system, then lets us know that they've done it.&nbsp; Then we =
run a=20
report of all items with that status, pull them from the shelf, checks =
them in,=20
and the computer sends it in transit to the new home.&nbsp; Items that =
are=20
checked out just go to the new home when they're returned and the =
computer tells=20
us to send them there.&nbsp; </FONT></SPAN></DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =

size=3D2>Shelving is sort of a wildcard, whether to intershelve with =
branch-owned=20
collection (for patron's ease) or separately (for staff ease when =
pulling to=20
send to the new home).&nbsp; The travelling collection discs, for =
security,=20
always have travelled in a 3-ring binder with clear plastic sleeves in =
it.&nbsp;=20
Recently, however, they decided to leave the binder itself at each =
branch=20
permanently, and send only the discs and their cases to the next branch =
when=20
that time comes.</FONT></SPAN></DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =

size=3D2></FONT></SPAN>&nbsp;</DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =
size=3D2>Sorry=20
to be so long winded, there's a lot of details!&nbsp; If anyone wants =
any more=20
info or has further questions, feel free to contact me off-list.&nbsp; I =
can put=20
you in charge of someone who actually administers the travelling =
collection, as=20
I'm just a branch person.</FONT></SPAN></DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =

size=3D2></FONT></SPAN>&nbsp;</DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =
size=3D2>Marc=20
Tiar</FONT></SPAN></DIV>
<DIV><SPAN class=3D790213422-01032006><FONT face=3DArial color=3D#0000ff =
size=3D2>Washoe=20
County Library</FONT></SPAN></DIV>
<BLOCKQUOTE dir=3Dltr style=3D"MARGIN-RIGHT: 0px">
<DIV class=3DOutlookMessageHeader dir=3Dltr align=3Dleft><FONT =
face=3DTahoma=20
size=3D2>-----Original Message-----<BR><B>From:</B>=20
videolib-bounces@library.berkeley.edu=20
[mailto:videolib-bounces@library.berkeley.edu]<B>On Behalf Of </B>John =

Fossett<BR><B>Sent:</B> Wednesday, March 01, 2006 10:15 =
AM<BR><B>To:</B>=20
videolib@library.berkeley.edu<BR><B>Subject:</B> [Videolib] theft =
prevention=20
and floating collections<BR><BR></FONT></DIV>
<DIV class=3DSection1>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">Greetings,<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">I am=20
gathering information about theft prevention and floating collections. =

<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">Last year we=20
took the entertainment DVDs within our collection and made them =
&#8220;float&#8221;. Now=20
we are looking at floating other parts of the media collection. =
However, the=20
branch managers are concerned that this may have an impact on security =
and=20
that loss rates will climb**. We have no security tags on items and =
none of=20
the branches have security gates at the entrance/exit so, as a theft=20
prevention measure, we keep the discs behind the desk and display the =
empty=20
cases. Each branch has their method of doing this. Some use accession =
numbers=20
written on each disc with corresponding numbers written on a sticker =
on each=20
case and on the sleeve in which they are placed each time. Some =
branches use a=20
more flexible system; they have a numbered tag which is placed in the =
case as=20
it&#8217;s discharged and the disc goes into a sleeve with a =
corresponding=20
number.<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">My=20
questions: <o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">What=20
measures have you implemented to reduce media losses?=20
<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">Are these=20
measures applied system-wide or does each library adopt their own=20
method?<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">For those of=20
you with floating collections have you faced security issues unique to =

floating collections?<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">Do you float=20
all or parts of your collection?<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">What other=20
challenges have you faced with floating=20
collections?<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">What=20
benefits have you noticed with floating=20
collections?<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">Thank=20
you,<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><st1:PersonName =
w:st=3D"on"><FONT=20
face=3D"Book Antiqua" size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book Antiqua'">John=20
Fossett</SPAN></FONT></st1:PersonName><FONT face=3D"Book =
Antiqua"><SPAN=20
style=3D"FONT-FAMILY: 'Book Antiqua'"><o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'">**Two years=20
ago our media collection was decimated by=20
thieves.<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal style=3D"TEXT-INDENT: 9pt"><FONT face=3D"Book =
Antiqua"=20
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; FONT-FAMILY: 'Book =
Antiqua'"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3D"Book Antiqua" color=3Dnavy =
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Book =
Antiqua'"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3D"Book Antiqua" color=3Dnavy =
size=3D3><SPAN=20
style=3D"FONT-SIZE: 12pt; COLOR: navy; FONT-FAMILY: 'Book =
Antiqua'"><o:p>&nbsp;</o:p></SPAN></FONT></P>
<DIV>
<P class=3DMsoNormal><FONT face=3D"Book Antiqua" color=3Dnavy =
size=3D2><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: navy; FONT-FAMILY: 'Book =
Antiqua'">John F.=20
Fossett<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3D"Book Antiqua" color=3Dnavy =
size=3D2><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: navy; FONT-FAMILY: 'Book =
Antiqua'">Media=20
Librarian<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3D"Book Antiqua" color=3Dnavy =
size=3D2><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: navy; FONT-FAMILY: 'Book =
Antiqua'">Kitsap=20
Regional Library<o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><st1:Street w:st=3D"on"><st1:address =
w:st=3D"on"><FONT=20
face=3D"Book Antiqua" color=3Dnavy size=3D2><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: navy; FONT-FAMILY: 'Book =
Antiqua'">1301 Sylvan=20
Way</SPAN></FONT></st1:address></st1:Street><FONT face=3D"Book =
Antiqua"=20
color=3Dnavy size=3D2><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: navy; FONT-FAMILY: 'Book =
Antiqua'"><o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><st1:place w:st=3D"on"><st1:City =
w:st=3D"on"><FONT=20
face=3D"Book Antiqua" color=3Dnavy size=3D2><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: navy; FONT-FAMILY: 'Book =
Antiqua'">Bremerton</SPAN></FONT></st1:City><FONT=20
face=3D"Book Antiqua" color=3Dnavy size=3D2><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: navy; FONT-FAMILY: 'Book Antiqua'">, =
<st1:State=20
w:st=3D"on">WA</st1:State> <st1:PostalCode=20
w:st=3D"on">98310</st1:PostalCode></SPAN></FONT></st1:place><FONT=20
face=3D"Book Antiqua" color=3Dnavy size=3D2><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: navy; FONT-FAMILY: 'Book =
Antiqua'"><o:p></o:p></SPAN></FONT></P>
<P class=3DMsoNormal><FONT face=3D"Book Antiqua" color=3Dnavy =
size=3D2><SPAN=20
style=3D"FONT-SIZE: 11pt; COLOR: navy; FONT-FAMILY: 'Book Antiqua'"><A =

href=3D"mailto:jfossett@krl.org">jfossett@krl.org</A>=20
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