The same questions have come up at our institution. I'm working with
Acquisitions and Cataloging to create policies to determine who and how
we will handle, and process access to digital rights/files/licensing,
etc. I was able to ask JMU and UM about their policies, and they were
very helpful. Our Acquisitions department will handle the purchase of
digital resources as a serials subscription, and Cataloging will make a
note in the MARC record. Training and maintenance support will be
provided by our technology department. Thank goodness our technical
services people have a system in place that notifies fund managers when
databases/licenses expire. As fund managers, will need to ask for more
Serials funds in our budget request and hope it's approved. Otherwise,
I will not be able to sustain streaming on my campus.
I admit, it's a very time consuming process, and we are learning as we
go. But the benefits to our faculty and students makes it all
I agree with you -- perpetual access is a great selling point!
[mailto:firstname.lastname@example.org] On Behalf Of Bergman,
Sent: Saturday, February 11, 2006 4:23 PM
Subject: RE: [Videolib] Digital Streaming Companiesandlicenseoptions
I'm okay with paying a reasonable higher price for digital access, but
cost aside, digital rights that have to be renewed create a purchasing
problem because I am no longer making a one-time purchase.
Anything with an ongoing cost is considered a serial, with ongoing staff
time as well as ongoing financial commitments. It will be treated the
same as if we were purchasing access to a journal database.
So, in order to purchase digital rights with a time limit, I lose a lot
of my autonomy in making purchasing decisions. I am going to have to go
make my case to our Serials Review Committee - who are going to ask all
the same questions that we're asking (while also getting over the
sticker shock of how much many educational videos cost in the first
place). Other questions they will ask - Whose budget is going to pay
for the renewal? Who will keep track of the length of the license? Who
will decide whether to continue access? Who is responsible for making
sure the renewal gets paid? What if we decide that our budget can't
absorb the renewal costs?
Will I be looking at acquiring digital access? Yes.
Are we jumping in? Not yet.
Will perpetual access be a selling point? Definitely.
Media Services Librarian
Minnesota State University-Mankato
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