RE: [Videolib] Academic Libraries: Pros & Cons of Open vs. Closed

Brewer, Michael (brewerm@u.library.arizona.edu)
Fri, 14 Oct 2005 11:20:45 -0700

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Monique,=20

=20

We allow our media to circulate and have it in open stacks (and allow
self check out). I think there are many benefits to this, but one of
the major drawbacks is theft.=20

=20

I am not sure that theft/damage for media is comparable to the same for
other mediums. It is much easier to accidentally (and totally) damage
these media (DVD/VHS) than it is to damage print. These materials are
damaged at a much higher rate (and require replacement because of it,
not just a page replaced here or there, or a new binding) than our print
materials. They are stolen at an exponentially higher rate as well,
especially DVDs. It seems there are some customers who do not care so
much what is on the DVD, they just want DVDs (and/or they are just easy
to steal). Films go out of distribution much more quickly than most
print and are often never available again. Because there is not as
robust a system in place for the purchase of used films as there is for
used print materials and because films are very hard to get through ILL,
when a film is stolen that is out of distribution, we are rarely able to
quickly fill a request from a customer who needs to use it. We are, of
course, allowed by law to make a replacement copy, should this happen,
but I have a sneaking suspicion that very few libraries have policies
around this and most simply do not make the effort to replace the lost
or damaged copy with a replacement copy made from another legal copy.=20

=20

mb

=20

Michael Brewer

Slavic Studies, German Studies & Media Arts Librarian

University of Arizona Library A210

1510 E. University

P.O. Box 210055

Tucson, AZ 85721

Voice: 520.307.2771

Fax: 520.621.9733

brewerm@u.library.arizona.edu

-----Original Message-----
From: videolib-bounces@library.berkeley.edu
[mailto:videolib-bounces@library.berkeley.edu] On Behalf Of Threatt,
Monique L
Sent: Friday, October 14, 2005 9:43 AM
To: videolib@library.berkeley.edu
Subject: [Videolib] Academic Libraries: Pros & Cons of Open vs. Closed
Stacks

=20

This message is for College and University media librarians/subject area
specialists:

=20

Hello friends,

=20

Once again, this issue has reared its ugly head.

=20

We are in the process of making 90% of our Teaching and Research
collection open to IUB faculty, staff, and students. The other 10% will
remain in closed stacks, i.e., hard-to-find, rare, or out-of-print
titles. We wouldn't dare put those in open stacks.

=20

In the past, we have received student complaints about access and
circulation of the Teaching & Research collection. They want to be able
to check out films for longer than one day class use. To make a good
argument why we should (or not) provide open access, would you be so
kind as to add to the following "Pro and Con" list below. Short terms
preferable. Your help is greatly appreciated.

=20

Reasons for open vs. closed stacks:

=20

Pros: =20

easy access for all patrons

greater publicity for the collection

May inspire creative research in areas not familiar to student

May inspire students to look at films in a different light, i.e., films
that promote gender, religious, political, race tolerance

=20

=20

Cons: =20

replacement costs/theft (same concept can be applied to other mediums)

forget to bring films back for others to use (same can be applied to
other mediums)

shelving space

faculty will need to submit their media reserve requests way in advance

=20

=20

Thanks,

Monique

=20

*************************=20
Monique Threatt=20
Librarian for Media, Communication & Culture,=20
French & Italian=20
Herman B Wells Library, W121=20
Indiana University=20
Bloomington, IN 47405=20
phone: (812) 855-9857=20
FAX: (812) 855-1649=20
mthreatt@indiana.edu

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Video with Broadcast Rights

Monique,

 

We allow our media to circulate and = have it in open stacks (and allow self check out).  I think there are = many benefits to this, but one of the major drawbacks is theft. =

 

I am not sure that theft/damage for = media is comparable to the same for other mediums.  It is much easier to accidentally (and totally) damage these media (DVD/VHS) than it is to = damage print.  These materials are damaged at a much higher rate (and = require replacement because of it, not just a page replaced here or there, or a = new binding) than our print materials.  They are stolen at an = exponentially higher rate as well, especially DVDs.  It seems there are some = customers who do not care so much what is on the DVD, they just want DVDs (and/or = they are just easy to steal).  Films go out of distribution much more = quickly than most print and are often never available again.  Because there = is not as robust a system in place for the purchase of used films as there is = for used print materials and because films are very hard to get through ILL, when = a film is stolen that is out of distribution, we are rarely able to quickly = fill a request from a customer who needs to use it.  We are, of course, = allowed by law to make a replacement copy, should this happen, but I have a = sneaking suspicion that very few libraries have policies around this and most = simply do not make the effort to replace the lost or damaged copy with a = replacement copy made from another legal copy.

 

mb

 

Michael Brewer

Slavic Studies, German Studies & = Media Arts Librarian

University of Arizona Library = A210

1510 E. University

P.O. Box 210055

Tucson, AZ 85721

Voice: = 520.307.2771

Fax: 520.621.9733

brewerm@u.library.arizona.e= du

-----Original = Message-----
From: videolib-bounces@library.berkeley.edu [mailto:videolib-bounces@library.berkeley.edu] On Behalf Of Threatt, Monique L
Sent: Friday, October 14, = 2005 9:43 AM
To: = videolib@library.berkeley.edu
Subject: [Videolib] = Academic Libraries: Pros & Cons of Open vs. Closed Stacks

 

This message is for College and University media librarians/subject area = specialists:

 

Hello = friends,

 

Once again, this = issue has reared its ugly head.

 

We are in the = process of making 90% of our Teaching and Research collection open to IUB faculty, = staff, and students.  The other 10% will remain in closed stacks, i.e., hard-to-find, rare, or out-of-print titles.  We wouldn't = dare put those in open stacks.

 

In the past, we = have received student complaints about access and circulation of the Teaching & Research collection.  They want to be able = to check out films for longer than one day class use.  To make a = good argument why we should (or not) provide open access, would you be so = kind as to add to the following "Pro and Con" list below.  = Short terms preferable.   Your help is greatly = appreciated.

 

Reasons for open = vs. closed stacks:

 

Pros:  =

easy access = for all patrons

greater = publicity for the collection

May inspire = creative research in areas not familiar to student

May inspire = students to look at films in a different light, i.e., films that promote gender, religious, political, race tolerance

 

 

Cons:  =

replacement = costs/theft (same concept can be applied to other mediums)

forget to bring = films back for others to use (same can be applied to other = mediums)

shelving = space

faculty will = need to submit their media reserve requests way in = advance

 

 

Thanks,

Monique

 

*************************
Monique Threatt
Librarian for Media, Communication & = Culture,
   French & Italian =
Herman B Wells Library, W121
Indiana University
Bloomington, IN  47405
phone:  (812) 855-9857
FAX:  (812) 855-1649
mthreatt@indiana.edu

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