Re: [Videolib] lending video and film

Jessica Rosner (
Fri, 08 Apr 2005 10:52:04 -0500

I am assuming you are talking about non fiction material as I don't see
Any rights holders and certainly no studio's agreeing to license streaming
rights any time soon.

> I wonder if any of you are considering digitizing videos for streaming media
> access both on campus and remotely. We are doing a small project with a couple
> of faculty members for classroom access only. I am stunned at the cost of
> licensing, but the number of damaged, lost and out of print titles led us to
> consider this as a solution to avoid duplication of titles for both campuses
> and replacement difficulties and costs involved.
> Michael Brewer is correct - more and more film is being used in the classroom.
> We have more requests than we have money for and to lose the titles once they
> have been acquired is distressing for faculty not to mention staff who have to
> deal with the complaints and trying to replace the titles. Any thoughts,
> suggestions, experiences?
> We do not ILL media, by the way. As far as I know, the rest of community
> colleges in Florida, 28 in all, do not loan media. I believe that the Florida
> state universities loan to faculty on other campuses, but I do not know their
> policies.
> Sarah Johnson
> Polk Community College
> Winter Haven, FL
> -----Original Message-----
> From:
> [] On Behalf Of Brewer, Michael
> Sent: Thursday, April 07, 2005 11:20 AM
> To:
> Subject: RE: [Videolib] lending video and film
> All,
> I think it is critical that we figure out how to better allow for the
> borrowing of media from other institutions. I think most places that don't
> allow borrowing do so because they don't trust that the media will return
> undamaged.
> Film is being used more and more in courses and in scholarship across
> disciplines. Films also often go out of print very quickly and are
> damaged/lost/stolen at an exponentially higher rate than other media (at least
> in our library). In this new access over ownership environment, film scholars
> (and those that use film) end up getting the short end of the stick: because
> we (I am speaking of our institution and others like it) focus on access and
> put less money into purchasing materials as we did in the past, if we were not
> lucky enough to purchase all the films that our faculty would need in the
> future at the time of their release (and that is never possible with the funds
> we are given) and even if none of those films were stolen, lost or damaged,
> our faculty do not have the same access to items (films) we don't own through
> ILL as our print oriented faculty have.
> It seems that, were clear stipulations on use (or levels of use) defined for
> media loaned through ILL (perhaps some would loan only if the film were to be
> used in a class or would remain in the library, or even, forgive me public
> libraries, would only be loaned to academic libraries, etc.). Perhaps such
> gradations of use already exist. I don't know. Because ILL is a separate unit
> in our library, I have very little to do with what goes on there. I have,
> however, spoken with them about the issue of getting copies of videos that we
> owned but were lost, stolen or damaged and are not available for sale from
> other libraries (so we could make a legal copy) and was told that ILL
> departments often can make special loan agreements on a case by case basis for
> things like this (to borrow an out of print video from a library that usually
> doesn't loan videos in order to make a legal copy in house).
> Does VRT make recommendations to national ILL groups? How much control do
> other media librarians have over whether or not their collections are loaned
> out through ILL? If you have had control over this and have not allowed your
> collection to be loaned out, why not? What are the issues/impediments? Are
> there horror stories of what has happened when titles were loaned out, even
> with strict limitations on their use?
> Thanks,
> mb
> Michael Brewer
> Slavic Studies, German Studies & Media Arts Librarian
> University of Arizona Library A210
> 1510 E. University
> P.O. Box 210055
> Tucson, AZ 85721
> Voice: 520.307.2771
> Fax: 520.621.9733
> -----Original Message-----
> From:
> [] On Behalf Of Bergman, Barbara J
> Sent: Wednesday, April 06, 2005 4:11 PM
> To:
> Subject: RE: [Videolib] lending video and film
> Most of you have heard my pro-ILL soapbox speech before but...
> We starting lending 3 years ago. It's been a very positive experience.
> As we all know, video collections are expensive. No library can possibly own
> every video any more than it can have afford every book.
> We lend videos with minimal restrictions. (The one unbreakable restriction is
> that it doesn't go out if there's an upcoming booking.)
> We follow a reciprocal borrowing/lending policy in that we only borrow
> material types that they will lend and vice versa. This is fairly common for
> ILL (especially when it comes to charging a fee for lending). In translation:
> We only lend videos to requesting libraries who allow us access to their
> videos in exchange.
> The first year, we compiled a list of all titles loaned and borrowed -- it was
> a fascinating mix of educational titles and feature films. We've consistently
> borrowed twice as many videos as we'vee lent each semester.
> ---------
> Re: older formats. We will lend 16mm films on a case-by-case basis. Most of
> the time when ILL staff replies with "Did you know this is a 16mm film?" the
> response is "never mind I thought it was a videotape..."
> -------------
> For policy, the VRT and ACRL have published guidelines that suggest video ILL 
> practices:
> Guidelines for Media Resources in Academic Libraries (1999)
> 5.1 Media resources should be accessible through resource sharing, in
> accordance with the ALA Video Round Table Guidelines for the Interlibrary Loan
> of Audiovisual Formats.
> Commentary: Many libraries treat media collections as special collections and
> prohibit their interlibrary loan. However, library users benefit when media
> collections are included in resource-sharing programs. No library can meet all
> of its users' needs for media resources, but libraries are reluctant to lend
> to our users if we do not lend to their users. The guidelines recognize that
> some materials may be excluded, but in general, there is no reason to exclude
> entire formats from interlibrary lending.
> VRT Guidelines for the Interlibrary Loan of Audiovisual Formats
> (1997)
> ------------
> Barb Bergman
> Media Services Librarian
> Minnesota State University-Mankato
> (507) 389-5945
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Proud Resident of a BLUE STATE

Jessica Rosner
Kino International
333 W 39th St. 503
NY NY 10018

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