Jerry
> Michael:
> The problem (while not for some institutions) is copyright, usage, and
> demand, just to name a few. I would very much like to lend outside of the City
> University of New York but I have to weigh this factor on the title(s) being
> requested as my particular media center is a high use unit not only on my
> campus but throughout the "University" which comprises of 19 campuses
> scattered in each of the five boroughs of New York City. What most of us also
> have to consider is the time it will take the item to get back to us as well
> as the institution making the request. Do I differentiate between "public,
> special, academic"? The question about damaged, stolen and or lost, from my
> perspective will always be a part of any media center's problem. No media
> library will ever be immune to this so placing the blame or hesitancy to loan
> to public libraries will not solve this matter. Quite frankly, several years
> ago I loaned one of my titles to one such library out in the mid-west
> somewhere.!
> The item was returned with no incident. Of course there were some of my
> colleagues within my "university" who frowned upon this but in the interest of
> promoting media librarianship, and a national but communal relationship, I
> acquiesed. This subject, has to a degree, been the bane of all of us but then
> again how do you deter lost items, theft, copying, etc.? Some institutions
> have been fortunate enough to have a good collection development in place that
> allows for a more conducive ILL policy. In other situations, it is case by
> case. A recent request from PSU had to be turned down because the title when I
> checked it, was one that is used extensively in several history classes
> throughout this semester. Speed and timeliness is another issue. How fast the
> item is sent, and how fast the item can be returned is another aspect to this
> scenario. If there was in place, a method of getting items to and from one
> campus ILL unit, be it UCLA or BU, (outside of FedEx, Express Mail or an!
> y other way without impacting on budgets) this discussion would probab
> ly be moot. Do college ILL units purposely allow losses to happen? I think
> not. The rules of engagement are simple: you lose it; you pay for it. How fast
> can you get the item to us is another aspect if this should happen. Are there
> budget packets for such an incident. And if not-here is where the stink hits
> the fan so to speak. This should prove to be a lively discussion as I think
> most of us have had to deal with this in one form or another. Personally, in
> my eleven years as a media librarian my losses have not come from ILL but from
> faculty here on my campus. We are a non-circulating unit of the library but we
> are open seven days a week.
>
> LaRoi Lawton
> Assistant Professor/Director
> The Gerald S. Lieblich Learning Resources Center
> Library & Learning Resources Department
> Bronx Community College
> University Ave. & W 181 Street
> Bronx, NY 10453
> 718-289-5348
> 718-289-6471(fax)
> laroi.lawton@bcc.cuny.edu
>
> -----Original Message-----
> From: videolib-bounces@library.berkeley.edu
> [mailto:videolib-bounces@library.berkeley.edu]On Behalf Of Brewer,
> Michael
> Sent: Thursday, April 07, 2005 11:20 AM
> To: videolib@library.berkeley.edu
> Subject: RE: [Videolib] lending video and film
>
>
> All,
>
> I think it is critical that we figure out how to better allow for the
> borrowing of media from other institutions. I think most places that don't
> allow borrowing do so because they don't trust that the media will return
> undamaged.
>
> Film is being used more and more in courses and in scholarship across
> disciplines. Films also often go out of print very quickly and are
> damaged/lost/stolen at an exponentially higher rate than other media (at least
> in our library). In this new access over ownership environment, film scholars
> (and those that use film) end up getting the short end of the stick: because
> we (I am speaking of our institution and others like it) focus on access and
> put less money into purchasing materials as we did in the past, if we were not
> lucky enough to purchase all the films that our faculty would need in the
> future at the time of their release (and that is never possible with the funds
> we are given) and even if none of those films were stolen, lost or damaged,
> our faculty do not have the same access to items (films) we don't own through
> ILL as our print oriented faculty have.
>
> It seems that, were clear stipulations on use (or levels of use) defined for
> media loaned through ILL (perhaps some would loan only if the film were to be
> used in a class or would remain in the library, or even, forgive me public
> libraries, would only be loaned to academic libraries, etc.). Perhaps such
> gradations of use already exist. I don't know. Because ILL is a separate unit
> in our library, I have very little to do with what goes on there. I have,
> however, spoken with them about the issue of getting copies of videos that we
> owned but were lost, stolen or damaged and are not available for sale from
> other libraries (so we could make a legal copy) and was told that ILL
> departments often can make special loan agreements on a case by case basis for
> things like this (to borrow an out of print video from a library that usually
> doesn't loan videos in order to make a legal copy in house).
>
> Does VRT make recommendations to national ILL groups? How much control do
> other media librarians have over whether or not their collections are loaned
> out through ILL? If you have had control over this and have not allowed your
> collection to be loaned out, why not? What are the issues/impediments? Are
> there horror stories of what has happened when titles were loaned out, even
> with strict limitations on their use?
>
> Thanks,
>
> mb
>
> Michael Brewer
> Slavic Studies, German Studies & Media Arts Librarian
> University of Arizona Library A210
> 1510 E. University
> P.O. Box 210055
> Tucson, AZ 85721
> Voice: 520.307.2771
> Fax: 520.621.9733
> brewerm@u.library.arizona.edu
>
> -----Original Message-----
> From: videolib-bounces@library.berkeley.edu
> [mailto:videolib-bounces@library.berkeley.edu] On Behalf Of Bergman, Barbara J
> Sent: Wednesday, April 06, 2005 4:11 PM
> To: videolib@library.berkeley.edu
> Subject: RE: [Videolib] lending video and film
>
>
> Most of you have heard my pro-ILL soapbox speech before but...
>
> We starting lending 3 years ago. It's been a very positive experience.
> As we all know, video collections are expensive. No library can possibly own
> every video any more than it can have afford every book.
>
> We lend videos with minimal restrictions. (The one unbreakable restriction is
> that it doesn't go out if there's an upcoming booking.)
> We follow a reciprocal borrowing/lending policy in that we only borrow
> material types that they will lend and vice versa. This is fairly common for
> ILL (especially when it comes to charging a fee for lending). In translation:
> We only lend videos to requesting libraries who allow us access to their
> videos in exchange.
> The first year, we compiled a list of all titles loaned and borrowed -- it was
> a fascinating mix of educational titles and feature films. We've consistently
> borrowed twice as many videos as we've lent each semester.
> ---------
> Re: older formats. We will lend 16mm films on a case-by-case basis. Most of
> the time when ILL staff replies with "Did you know this is a 16mm film?" the
> response is "never mind I thought it was a videotape..."
>
> -------------
> For policy, the VRT and ACRL have published guidelines that suggest video ILL
> practices:
>
> Guidelines for Media Resources in Academic Libraries (1999)
> http://www.ala.org/ala/acrl/acrlstandards/guidelinesmedia.htm
>
> 5.1 Media resources should be accessible through resource sharing, in
> accordance with the ALA Video Round Table Guidelines for the Interlibrary Loan
> of Audiovisual Formats.
> Commentary: Many libraries treat media collections as special collections and
> prohibit their interlibrary loan. However, library users benefit when media
> collections are included in resource-sharing programs. No library can meet all
> of its users' needs for media resources, but libraries are reluctant to lend
> to our users if we do not lend to their users. The guidelines recognize that
> some materials may be excluded, but in general, there is no reason to exclude
> entire formats from interlibrary lending.
>
> VRT Guidelines for the Interlibrary Loan of Audiovisual Formats
> (1997)http://www.ala.org/ala/vrt/pubguidelines/guidelinesinterlibrary.htm
>
>
> ------------
>
> Barb Bergman
> Media Services Librarian
> Minnesota State University-Mankato
> (507) 389-5945
>
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