RE: [Videolib] video replacement policies

James Scholtz (
Tue, 29 Mar 2005 14:08:03 -0500

Hi Jim Scholtz here. I'm a director from a small public library but have
worked in a college library as well. Like Gary H., I'm wondering why you
are concerned with developing a pro forma policy related to replacement and
circulation. First, circulation is not a 1:1 ratio with use. A video/DVD
is often used more than once per circulation; in studies in one library I
worked at adult video use ration per circ was 3:1 while children's videos
averaged 6:1. I would sooner see a policy related to physical/electronic
assessment of damage and using various machines to clean/repair those
videos/DVDs after assessment (by library staff, ater each use, using a
standard assessment form, as well as a tie-in to a damage fine policy - ex.
repair after a disc is returned is $2.00; if it can be repaired, otherwise
charge them the cost of the item). My big concern with DVD formats is their
short life-span due to improper handling (getting the discs out of the cases
w/o cracking), improper playing in cheap machines (Walmart $49 machines cut
grooves in the discs after 1 play), and general mis-handling/daily handling.
I'd recommend that you purchase some type of DVD/CD repair machine and an
electronic assessment machine. Many of our videos and DVDs are going strong
afer 300+ circulations, while others must be discarded after only a few
circulations. There is no standard life for any media type - VHS or DVD
and, personally, I like VHS much better for its' ease of cleaning/repair.
Just thoughts to assist your decision.

Jim Scholtz, Library Director
Yankton Community Library
515 Walnut St.
Yankton, SD 57078
(605) 668-5276

-----Original Message-----
[]On Behalf Of John C.
Sent: Monday, March 28, 2005 5:06 PM
Subject: [Videolib] video replacement policies

The Jones Media Center in the Dartmouth College Library is developing a
policy for replacing videos (VHS and DVD) and wondering if other
libraries/media centers have experience with this. We have some DVDs that
have circulated more than 200 times, for example, and almost 100 that have
been checked out at least 100 times. We're wondering if other media centers
have any policies or rules of thumb about replacing videos automatically if
they have circulated "x" number of times or whether they only replace them
when they are damaged or missing. Any information that you might have
learned from video stores on this topic would also be appreciated.

Thanks in advance,

John DeSantis
Dartmouth College

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