RE: [Videolib] PPRs/licensing/purchasing agreements

James Scholtz (
Tue, 1 Feb 2005 13:12:01 -0500

Hi, Jim Scholtz here, just commenting. If you utilize a computerized
booking system or bibliographic database with booking capabilities
integrated into the Library's circ. system, I'd advise 2 things. First,
create a OCLC 690 subject field, something like "Public performance rights
videorecordings." Second, you can also add a 590 (or any 500 field) and put
a note for public performance rights + date+ vendor. Third, have a sticker
on the video itself that indicates PP rights. In this way, you don't have
to keep licenses (unless they are short term) and patrons will be able to
search for all titles with PP rights. Just check with your automation
librarian/vendor to see what fields are searchable/can be made searchable
and with your catalogers to see what they are "willing" to add to the OCLC

-----Original Message-----
[]On Behalf Of Brewer,
Sent: Tuesday, February 01, 2005 12:19 PM
To: ''
Subject: RE: [Videolib] PPRs/licensing/purchasing agreements


Please share your findings. Our library does not keep any records on this,
but insists on buying the PPR rights if they are available as part of a
package deal. I think they are throwing their money away, as there is no
way of going back and finding out if we actually own the rights later (or
informing our customers that we have the rights). I tried to get them to
discuss documenting this somehow in the record, but nothing has come of it
yet. I would prefer they just don't buy them, as we have never used them,


Michael Brewer
Slavic Studies, German Studies & Media Arts Librarian
University of Arizona Library A210
1510 E. University
P.O. Box 210055
Tucson, AZ 85721
Voice: 520.307.2771
Fax: 520.621.9733

-----Original Message-----
From: Chris McNevins []
Sent: Tuesday, February 01, 2005 8:19 AM
To: VIDEOLIB (E-mail)
Subject: [Videolib] PPRs/licensing/purchasing agreements


I'd like to survey how other academic libraries keep track
of PPRs/licensing/purchasing agreements for videos, and
whether or not you communicate this info to our borrowing
community and how. We've been kicking around various
scenarios and wonder if any of these would be worth staff

1) a generic note in the bib record indicating that the
particular title has PPRights
2) place a sticker either on the video or packaging
indicating that the title had PPRights
3) have a link in the bib record point to a copy of the
actual license/purchasing agreement which would be housed
somewhere on the library's website for videos that have

Also, I would be interested in learning how any of you keeps
track of the various PPRs, licensing and purchasing
agreements. Our main campus library includes an in house
media library as well as 5 branch campuses who also house
videos in their collections. I've begun to attach such
documents to the invoices, but we only keep our invoices for
3 or so years. I wonder if it would make more sense to house
these agreements (or copies thereof) in the circulating

Any input--on or off line--would be greatly appreciated.


Chris McNevins
University Library Assistant II
University of Connecticut
Homer Babbidge Library
Collections Services / Acquisitions-Monographs
369 Fairfield Rd. Unit 2005AM
Storrs, CT 06269-2005

phone: 860-486-3842
fax: 860-486-6493

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