Tracking rights in the catalog (Was - RE: [Videolib] Direct Cinema --

Deg Farrelly (
Tue, 07 Sep 2004 23:17:48 -0700

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Tho I am not a cataloger, I know that MARC records have a specific field =
for tracking rights.

Problem with using that field is that in order to be useable your online =
catalog has to index the field as a searchable field. Since the number =
of indexed fields are limited in most online systems, and many other =
index points are deemed more important by the powers that be... using =
the field may be pointless. The information is in the system, but you =
can't retrieve it or use it in any meaningful way.

At ASU West we convinced the catalogers to add to the Summary (Notes) =
field: a standard phrase: "Includes public performance rights" This =
is searchable as keywords and can be combined with subject and format =

I suppose you also might be able to convince your powers that be to =
include a subject heading such as "Videos with public performance =
rights" which would be comparable to LC recognized heading "Video =
recordings for the hearing impaired"

To retrospectively convert our catalog information we identified titles =
from all the sources that routinely include PPR with sale. I do not =
know to what extent the catalogers continue to add the information, and =
I am not in a position to monitor it. (sigh)

Now... how about catalogers tacking the problem of limiting a video =
search by language? Now that DVDs come with subtitles and alternate =
soundtracks, limiting a search by language is often meaningless

-----Original Message-----

I have had this same problem with our ordering department. They were =
(and I
think continue) to order the public performance rights (or the =
performance rights") for videos if they are available. My problem with =
is 1) it is unnecessary (as others have noted) and 2) even when we do
purchase the public performance rights, we do not keep track of for =
videos we own them and for which we don't. In the event that we =
wanted to
have a public performance of something we own (or a professor wanted to =
something as part of a film festival or other showing that was not
exclusively part of a course) we would have no easy way of knowing if we
actually owned the rights or not.=20

Has anyone tackled this issue? I asked our tech services people to look
into how we could make a note in the record somehow to indicate if we =
the rights, but they have not responded.=20


Michael Brewer
German & Slavic Studies and Media Arts Librarian
University of Arizona Library, A210
1510 E. University
P.O. Box 210055
Tucson, AZ 85721-0055
Fax 520.621.9733
Voice 520.307.2771

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