Re: [Videolib] DVD storage - suggestions wanted

Renee Zurn (rzurn@duluth.lib.mn.us)
Tue, 23 Sep 2003 20:07:10 -0500

Lynne,

Where the Duluth Public Library started to order DVD's this year, we
decided to place the original case it came in out on the shelf for the
public to browse and place the actual DVD behind the Circ Desk. We
decided on this arrangement after hearing horror stories from other
public libraries in the state that had 50% to 90% of their collection
stolen from open shelving within the first few months.

I looked over the many options available for storing discs and selected
hanging files with plastic sleeves from Demco. The plastic hanging
files sit on shelves behind the Circ Desk. The plastic sleeves hang
down inside the file and the file is open at the top. The plastic
sleeves come in five colors so we alternate colors for every title. We
write on each plastic sleeve the call number - entertainment films get
accession numbers - and the number of discs involved in that set. So
the "Godfathers" DVD set of 5 discs are placed in 3 blue topped sleeves,
with 1 disc on each side of 2 2-sided plastic sleeves and 1 disc by
itself in the 3rd sleeve. We have a note on the each plastic sleeve
like 1/5, 2/5, etc. We also have a note on the case telling us there
are 5 discs. The staff person checking out the DVD places the discs in
the original case from the hanging file and then checks it out. We
limit one patron to 4 DVDS. The plastic sleeves are arranged by
accession number, not title, so it is easy to find the discs you need
for the DVD case based on that accession number or Dewey number if it is
a nonfiction DVD.

We have ordered replacement cases and use them for damaged cases. We
decided not to repackage the DVD's due to the staff time involved in
this process. We also break-up some sets to circulate as separate DVDs,
depending on the title and how it is package. For example, we will
break "The Decalogue" down and circuate each disc separately. We have
had a couple of discs broken in the beginning, cracked by people trying
to get them out incorrectly, but most people know how to release the
various case types.

I hope this gives you some ideas.

Renee Zurn
Duluth Public Library
Duluth MN 55802
218-723-3812
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