Re: Off-Campus Rentals

Fri, 25 Jan 2002 08:20:41 -0800 (PST)

I was going to reply off-list since my answer may not be interesting
to most members of VideoLib, but I thought everyone might recognize one or
another part of what we do in Calgary.

At Mount Royal College, we share videos with anyone in town who will
enter into a reciprocal borrowing agreement with us. This usually means
our students can borrow books or at least access all the types of
information at the other institution's library, even if on a limited basis.
For example, we share videos with the University of Calgary, and our
students can borrow up to five books at a time from there. The distinction
is that UofC gets a corporate account with our library that only works for
borrowing videos. All other loans are on an individual's library card.
UofC patrons are expected to get their own card at our library rather than
using InterLibrary Loan as a way of accessing our collection.
We were sharing videos with a vocational college but it closed its
library as a cost-cutting measure, voiding our agreement. We no longer
share with them.
We have sharing agreements with professional associations, since some
of our courses are related and the associations may have very specific
videocontent in their collection. Eg. petroleum geology.
We will also share with non-profit associations in town, as long they
don't advertise our video titles. We must have a reliable contact person
within that association, and they are the only ones allowed to make the
We do not deal with individuals, per se, from any association or
institution; only with their designated representative.

We have shared titles through interlibrary loan out of town. We check
with the academic department who would be most likely to miss the title
while its away.
We are creating a one-card provincial library system in Alberta, but
so far we are only considering sharing books.

We don't share with the local high schools because they won't share
with us. High school teachers are out of luck no matter how admirable I
think it is that they should have searched our library looking for
We have purchased a corporate account with the public library and we
borrow from them, but not vice versa. Fortunately they buy a city-wide
Public Performance Rights (PPR) for all their titles.
In Canada we have to purchase PPR along with the video itself because
classrooms are considered a public venue. The value of the PPR is
determined by how many people are likely to see the video, and we have to
agree to limits on who uses the title.
We don't share a small percentage of titles with anyone because the
original contract with the distributor forbids it. These are usually
business/admin. titles or feature films.

The result is that we have four main kinds of video in our collection,
and they're not marked as well as they might be:

1. "Home use only" which are interfiled with the books in the main
collection. These are titles that patrons may watch off-campus because we
have not purchased PPR for them. As a cost-savings measure, some
instructors have asked their students to make a point of watching a video
from the main collection at home at some point during the semester. They
go out for three days at a time to any library patron and are renewable.
They cannot be booked for a class screening and are not shared with other
institutions, unless they specify they want to use it as a closed preview
for possible purchase.
2. "Video collection" which is housed on its own shelves near the
Media Booking Desk (where all a/v bookings originate). They can be signed
out for 24 hours (non-renewable) by any credit student, or for as long as
needed by a staff member or another institution.
3. "Video collection" again, which are the same as above but cannot be
shared with another institution because of limited PPR. (These are not
clearly distinguished from the regular videos and are interfiled. We must
improve on this. I'll ask for a dot to be added to the case at the same
time that we study the collection for which videos have closed captioning.)
4. "Library Media Desk" is a small closed collection, restricted
because of the video's cost or, rarely, because of its content. We don't
restrict who watches these titles, but we like to limit *where* they are
watched. Invariably the expensive titles are the business themed and are
restricted by the distributor to our college. These are the ones that our
instructors are most likely to try signing out so they can teach the same
course at another institution. We explain and refuse.

We also have archived films in arcane formats which have been removed
from the catalogue but continue to be used; a portion of the collection is
temporarily on reserve (at the Reserve Desk) for a specific course with
other material connected to the curriculum; and a few videos are always in
transit between our on-campus distribution points.
Because most of our titles can be signed out spontaneously for
individual use, we encourage patrons to book well in advance for their
classes, and we pull the titles a few days before and keep them in a sort
of "bullpen."

Finally, the understanding we have with any individual or institution
is that we bought our videos for classroom use. This overrides any loan,
and a video can be recalled from a patron if it is required for teaching at
our college.

Stephen Davies
Mount Royal College, Calgary