Acquisitions Procedures

laroi.lawton (laroi.lawton@bcc.cuny.edu)
Tue, 26 Jun 2001 08:53:25 -0700 (PDT)

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Jan:
The acquisitions policy here at Bronx Community College entails the =
following:
Our entire collection is course content based. 85 to 90% of the entire =
collection,=20
3000+ titles, are related to one or more courses taught here at our =
college. All titles=20
are previewed prior to purchase by assigned media librarians as well as =
the "Instructor(s)"
intending to use the item. A Review form is filled out and filed =
regardless of purchase or not
for future reference. This is kept in our office for reference so that =
if and when an Instructor inquires=20
about a specific title that was not purchased, we can ascertain the whys =
and wherefores.=20

If the Instructor approves the item, and we determine that the cost =
will not wipe out our budget, we=20
request that the title be incorporated into their course syllabus for =
instruction and or enrichment. No=20
item is purchased if the title is for a one time use only. Instructors =
are advised to keep abreast of any=20
changes in the title so that we can upgrade, re-evaluate, and or discard =
the item once the topic becomes=20
obsolete. This is especially true with nursing and computer science =
topics since patient treatment and=20
technology have produced changes in these two areas of study.=20

The policy applies to all subject areas and requires the direct input =
of all interested faculty. We make this=20
part of our mission statement but at the same time realize that faculty =
are sometimes limited in the amount of=20
time they can dedicate to previewing titles. This is why we have =
"specialty" areas designated for each of our=20
librarians.(part-time Adjuncts). This includes myself as well.=20

The problems we continually encounter revolve around budget, and =
previewing. Students are our first line of=20
response when it comes to determining whether or not a title is relevant =
to their specific needs-despite what the=20
Instructor may think. We also take this into consideration as well. =
Because we have students in our area six days
a week who views these materials ranging from Art, Biology, Chemistry, =
English, History etc..we have them=20
fill out evaluation forms towards the end of each semester to evaluate =
titles as well as what kind of job we are=20
doing to enrich their learning process.=20

We then get a copy of the Instructor's course syllabus, and =
incorporate each title related to the subject matter,
chapter by chapter, and or section by section, depending upon the text =
used. This "mediagraphy" as it is called=20
is placed on our "program board" under the appropriate area: For =
example:
History 10: A History of the Modern World
Sociology 11
Chemistry 10
We are in the process of putting the entire list on our webpage as =
well. Of course this will require constant upgrading,=20
as new titles come in and old ones are replaced and weeded out. These =
titles run across the curriculum and include=20
several pages of video, cd-rom, slide, and filmstrip titles related to =
that specific course. Since we ask all Instructors to=20
incorporate the titles into their specific syllabus, many of the titles =
will be seen. There are also some Instructors who do not,
but advise their students to come to the Learning Resource Center to =
take a look at our list on their course. =20

As you can see, this requires a lot of work, and concrete input from =
faculty. The end result is a collection that is course
based constantly being looked at and fine-tuned to meet faculty and =
student needs. This is not to say there are not problems
inherent with the aforementioned. Budget is in a constant flux. Faculty =
are hard-pressed to preview. Many will come to us with a title for =
preview and or purchase. We require that they use the item more than =
once and place it on their syllabus with our location
and hours of operation.

Every semester we send an updated "new items list" to all the =
departments that we have purchased so that they can=20
then incorporate the new titles into the appropriate areas with their =
individual course syllabus. Once again, time consuming but necessary, if =
we are to remain an essential part of the college community. While this =
is extensive in detail to a degree, I hope that this helps you.=20

We do have some departments that have what we call mini collections =
because they have received funding from a grant. We do not attempt to =
duplicate what they have but have had the opportunity to have that =
department loan us some of their titles for use
in our area since we are open during the evening hours and weekend.=20

LaRoi Lawton
Director
Gerald S. Lieblich Learning Resource Center
Bronx Community College/CUNY
Bronx, New York 10453
laroi.lawton@bcc.cuny.edu
=20

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Jan:
 The acquisitions policy here at Bronx = Community College=20 entails the following:
Our entire collection is course content based. 85 to = 90% of=20 the entire collection,
3000+ titles, are related to one or more courses = taught here=20 at our college. All titles
are previewed prior to purchase by assigned media = librarians=20 as well as the "Instructor(s)"
intending to use the item. A Review form is filled = out and=20 filed regardless of purchase or not
for future reference. This is kept in our office for = reference=20 so that if and when an Instructor inquires
about a specific title that was not purchased, we = can=20 ascertain the whys and wherefores.
 
 If the Instructor approves the item, and = we=20 determine that the cost will not wipe out our budget, we
request that the title be incorporated into their = course=20 syllabus for instruction and or enrichment. No =
item is purchased if the title is for a one time use = only.=20 Instructors are advised to keep abreast of any =
changes in the title so that we can upgrade, = re-evaluate,=20 and or discard the item once the topic becomes =
obsolete. This is especially true with nursing = and=20 computer science topics since patient treatment = and=20
technology have produced = changes in these two areas of study.
 
 The policy applies to all subject areas and = requires the=20 direct input of all interested faculty. We make this
part of our mission statement but at the same time = realize=20 that faculty are sometimes limited in the amount of
time they can dedicate to previewing titles. This is = why we=20 have "specialty" areas designated for each of our
librarians.(part-time Adjuncts). This includes = myself as well.=20
 
  The problems we continually encounter revolve = around=20 budget, and previewing. Students are our first line of
response when it comes to determining whether = or not a=20 title is relevant to their specific needs-despite what the
Instructor may think. We also take this into = consideration as=20 well. Because we have students in our area six days
 a week who views these materials ranging from = Art,=20 Biology, Chemistry, English, History etc..we have them
fill out evaluation forms towards the end=20 of each semester to evaluate titles as well as what kind of job we are=20
doing to enrich their learning = process. 
 
  We then get a copy of the Instructor's = course=20 syllabus, and incorporate each title related to the subject = matter,
chapter by chapter, and or section by section, = depending upon=20 the text used. This "mediagraphy" as it is called
is placed on our "program board" under the = appropriate=20 area: For example:
 History 10: A History of the Modern = World
Sociology 11
Chemistry 10
  We are in the process of putting the entire = list on our=20 webpage as well. Of course this will require constant upgrading, =
as new titles come in and old ones are replaced and = weeded=20 out. These titles run across the curriculum and = include=20
several pages of video, cd-rom, slide, and filmstrip = titles=20 related to that specific course. Since we ask all=20 Instructors to
incorporate the titles into their specific syllabus, = many of=20 the titles will be seen. There are also some = Instructors who=20 do not,
but advise their students to come to the Learning=20 Resource Center to take a look at our list on their course.=20  
 
  As you can see, this requires a lot of work, = and=20 concrete input from faculty. The end result is a collection that is=20 course
based constantly being looked at and fine-tuned to = meet=20 faculty and student needs. This is not to say there are not=20 problems
inherent with the aforementioned. Budget is in a = constant=20 flux. Faculty are hard-pressed to preview. Many will come to us with a = title for=20 preview and or purchase. We require that they use the item more than = once and=20 place it on their syllabus with our location
and hours of operation.
 
  Every semester we send an updated "new items = list" to=20 all the departments that we have purchased so that they can=20
then incorporate the new titles into the appropriate = areas=20 with their individual course syllabus. Once again, time consuming but = necessary,=20 if we are to remain an essential part of the college community.  = While this=20 is extensive in detail to a degree, I hope that this helps you. =
 
  We do have some departments that have what we = call mini=20 collections because they have received funding from a grant. We do = not=20 attempt to duplicate what they have but have had the opportunity to have = that=20 department loan us some of their titles for use
in our area since we are open during the = evening hours=20 and weekend.
 
 
LaRoi Lawton
Director
Gerald S. Lieblich Learning Resource = Center
Bronx Community College/CUNY
Bronx, New York 10453
laroi.lawton@bcc.cuny.edu
  
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