8:30 am – 10:00 am, Room 119, Moses Hall
Present: L. Castillo-Speed, R. Evans, S. Garbarino, M. Hoffman, T. Huwe, D. Krummes, W. Lowell, N. Robinson (Chair), M. Snow, Linda Vida (Recorder),
The minutes from the February 1, 2006 meeting were approved with revisions.
Announcements
M. Hoffman stated that she, Michael Levy and Kathleen Vanden Heuvel will share the responsibility of attending TALAG meetings.
N. Robinson reminded everyone that the Arts & Humanities Council will discuss the Bibliographic Services Task Force report on Thursday, March 2nd, in 303 Doe. The report will also be discussed at an Early Bird on Monday, March 13th. LAUC-B may also host a Brown Bag after the Early Bird in order to elicit more comments. N. Robinson urged all affiliated staff to attend one of these meetings and send him comments. The outcome of the Task Force recommendations could have huge impacts on cataloging and searching the catalogs. He will summarize TALAG comments, circulate the summary via email and submit them to the Task Force. All comments are due to the Task Force by March 31st.
We reviewed the action items from the last meeting.
Action Items:
1. W. Lowell reviewed the list of subject liaisons on The Library’s Web site. She discovered some inconsistencies and out-dated information. She suggested that everyone review their listing and the terms applied to their library and send corrections to her. W. Lowell will contact Gail Ford with corrections/revisions.
2. Dan Krummes distributed a list of affiliated librarians at other campuses. Once the list is finalized, we will link to each of their home pages from the TALAG web site. We may invite the librarians to a future TALAG event. We may also send them a copy of The Affiliated Libraries – The Library Task Force Report.
A question arose about whether these libraries were counted in the LAUC census?
3. L. Vida will contact the Academic Senate Library Committee in the future to schedule a date for the TALAG chair to meet with them regarding affiliated issues.
Preservation Department (PRES)
PRES is willing to schedule additional two-hour training for staff not able to attend the prior session.
Action Item:
1. L. Vida will send an email out to TALAG to determine how many people would like to attend. She will then contact Cameron Olen to schedule a date.
2. L. Vida will also ask C. Olen if they would arrange a future training on how to handle special formats, i.e. slides, photos, in a water-related disaster.
OCLC Digital Archives:
N. Robinson and Paul Hernandez (ITSL) have both been in contact with OCLC. N. Robinson contacted them about having a representative come to campus to demonstrate their new system of harvesting e-documents via OCLC. D. Krummes reported that Paul Hernandez had determined that:
1. The fee is $12,000 per year.
2. OCLC will let TALAG form a consortium and pool funds.
3. We would be able to use cataloging credits to pay the annual fee.
4. We would need to share one symbol and ITSL is willing to be the lead library.
Some questions remain about whether we would be able to trade cataloging credits and whether we would be able to have affiliated libraries at other campuses join the consortium?
N. Robinson and P. Hernandez will share information about OCLC contacts and to finalize arrangements for a demonstration. TALAG may also invite affiliated librarians at other campuses to the demonstration.
Spring Assembly:
R. Evans reported that the Affiliated Spring assembly will take place in April rather than March. It looks like April 20th is a date that works for the speakers and TALAG. L. Vida will book a room in Bechtel that is A/V compatible and will seat 30-40 people comfortably.
TALAG Issues
Archives
There was general discussion and agreement that TALAG should establish an archives to contain hard copies of the following:
Agenda, Minutes
Chair Reports, Committee on Affiliated Affairs Reports
LAUC-B Affiliated Reports, the Task Force Report
Priority Lists, Surveys
Minutes from the Affiliated Assemblies
Correspondence generated by TALAG
Rosters, Social Activities
The Archive will reside with the Chair for now.
Minute Takers/Minutes
There was discussion to clarify duties of the minute takers, as this rotates alphabetically among TALAG members.
1. The week prior to the meeting, the chair will contact the next minute taker on the list to remind them that it is their turn.
2. Several days after the meeting, the minute taker will submit draft minutes to the chair. Once the chair has commented, the minute taker will send the minutes to TALAG.
3. The minute taker receives comments and revises the minutes.
4. The draft minute are finalized at the next official meeting and the chair posts the minutes to the web archive, but does not send them out to allusers.
All Affiliated listserv
Discussion ensued about whether TALAG should establish an all affiliated listserv that would include non-librarian staff in all units. It was decided that it would be beneficial to include all staff in certain announcements and rather than have three distinct listservs, that we would add affiliated staff to the affil@library listserv.
Action Item:
R. Evans maintains the listservs and she will add all affiliated staff to the affil listserv.
New Hires
L. Vida announced that P. Atwood has a draft checklist of what listservs newly hired staff should be added to. He will finalize this list once the campus has converted to Cal Mail and distribute.
Chair’s Annual Report:
L. Vida asked TALAG to review the annual report that she had written summarizing activities when she was chair. It was decided that, once finalized, the Chair’s report would be sent electronically to all affiliated staff and get posted on the web site. In addition, L. Vida will send a hard copy with a memo to: LAUC-B, members of the Task Force, Elaine Tennant, Beata Fitzgerald and Tom Leonard.
Action Item:
Please review the report and send L. Vida any revisions by Monday, March 6th. W. Lowell will assist with formatting.
Priority List:
There wasn’t time to fully discuss the TALAG priority list, although it was mentioned that most of the top priorities have been accomplished. TALAG was asked to review the list for discussion at the next meeting.
However, a short discussion ensued about item #10, the delivery of NRLF material to Affiliated Libraries. L. Castillo-Speed and L. Vida summarized past meetings with Library administration and reiterated that this item has not been discussed for years. W. Lowell recommended that we track our NRLF shipments for the past 6 months and then approach Library Administration with a proposal to negotiate an IOC to compensate The Library for delivery services.
Action Item:
1. L. Castillo-Speed and L. Vida will contact Scott Miller to obtain NRLF delivery statistics.
2. They will meet with I. Stirling (???) to discuss NRLF delivery and compensation.
Give to Cal:
D. Krummes encouraged TALAG to peruse the GivetoCal web site http://www.urel.berkeley.edu/givetocal/ and see if any units would like to get added. The forms are fairly simple to fill out although there may be some delay in getting your unit added once the paperwork is submitted.
ERF:
M. Snow asked how to add things to the Electronic Resources Finder (ERF) as she suggests that UC Image Service should be added. L. Vida volunteered to talk with M. Snow about how to handle this.
The meeting was adjourned at 10:00 am
The next meeting will be Wednesday, June 7, 2006. Location to be determined.
Recorded by L. Vida
March 1, 2006
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