8:30 am – 10:00 am, Dean’s Seminar Room, Boalt Hall
Present: R. Evans, S. Garbarino, W. Lowell, N. Robinson, Kathleen Vanden Heuvel, Linda Vida (Chair), T. Huwe (recorder)
The minutes from the November 9, 2005 meeting were approved.
Discussion of Meeting with T. Leonard, B Hurley, and I. Stirling:
It was agreed that the meeting was very productive and beneficial for TALAG, and that it would be a good idea to meet with T. Leonard and other members of Cabinet on an annual basis or more frequently if it seems appropriate to do so. L. Vida suggested that we make sure to have someone take minutes at all of these meetings as well.
Action Items:
1. W. Lowell suggested that we should compile a list of subject expertise of Affiliated Librarians. She will review the list of liaisons on The Library’s web site and comment on it at the next meeting. Once complete, she will send the list to Linda to forward to I. Stirling and incoming TALAG Chair N. Robinson. (It was noted that the Collection Development pages of The Library’s Web site lists UC Berkeley Affiliated Librarians by selection responsibilities, but that it may not be complete or up-to-date.)
2. At the last meeting, W. Lowell suggested that we should compile a list of Affiliated Libraries throughout the UC system and Dan Krummes volunteered to do this. L. Vida will check with D. Krummes on his progress with respect to formulating the list of all UC Affiliated Libraries. W. Lowell suggested that we invite UC Affiliated Librarians to a future affiliated event
3. L. Vida will contact the Academic Senate Library Committee again to schedule a date for the TALAG chair to meet with them regarding affiliated issues.
Discussion of the Affiliated Libraries’ relationship with the California Digital Library:
TALAG discussed the memo previously prepared by T. Huwe, outlining the importance of close interaction with the CDL, in its previous meeting. It was agreed that this should continue to be a topic, and that in the future, it may be helpful to invite members of the CDL staff to meet with TALAG. W. Lowell commented that it would be especially useful to invite project managers, since they are heavily involved in various initiatives of interest to TALAG. L. Vida mentioned that a TALAG member had expressed interest in serving as UC Berkeley CDL Users Council Liaison, and that all TALAG members should consider serving when other opportunities arise.
Action Item:
Incoming TALAG Chair N. Robinson will raise the idea of inviting CDL staff to meet with TALAG in the coming months.
Discussion of the agreement between the Preservation Department and the Affiliated Libraries:
The group was unanimous in regarding TALAG’s meeting with B. Ogden, head of PRES, the special training, and the finalization of the MOU as great successes, with mutual benefit for the Affiliated Libraries and The Library. W. Lowell pointed out this successful interaction was well-aligned with the recommendations made by the LAUC-B Task Force on Affiliated Libraries-The Library Relations. S. Garbarino shared her experience with a weather-related emergency during the holidays, and how helpful PRES staff was throughout the event.
L. Vida reported that PRES holds annual trainings for staff to learn PRES protocols, which is very important. W. Lowell asked if it would be possible to arrange a special training, if enough staff needs it.
Action Item:
1. L. Vida will send a letter to B. Ogden and T. Leonard expressing TALAG’s appreciation for the new working relationship with PRES.
2. TALAG will pursue a special PRES training for more affiliated staff in the future, or coordinate with PRES to participate in its standing training calendar.
The Affiliated Libraries Party:
The event was widely regarded as a success, and should be repeated on annual basis. After a discussion of the best time slots for a future event, two optimal date ranges emerged: mid- late October (but not in conflict with Internet Librarian USA), or the month of April.
L. Vida thanked K. Vanden Heuvel for the Law Library’s generous support of the refreshments, and also discussed beverage costs.
Give to Cal:
D. Krummes was unable to attend, and so discussion will be raised again at a future meeting. T. Huwe, L. Vida and K. Vanden Heuvel discussed their respective units’ experience with fundraising issues and program units.
Action Item: TALAG will take up this matter at a future meeting. D. Krummes will be asked to report at that time.
Web Harvesting, Web at Risk and OCLC Digital Archive Initiative: Presentation by N. Robinson and Discussion.
N. Robinson led a broad discussion about OCLC’s initiative, as well as CDL’s “Web at Risk” project (which IGS and IIRL participate in). The initiative attracted considerable interest among TALAG. N. Robinson suggested that it may be possible to hold an event and invite an OCLC staff to visit UC Berkeley to discuss the project. R. Evans and L. Vida also indicated that they would inquire whether OCLC cataloging credits might be used to pay the annual OCLC fees for participating. N. Robinson suggested that the event should be open to select staff in The Library, and that all would Affiliated Librarians would be welcome to attend.
Action Items:
1. N. Robinson will contact OCLC and explore the various options for inviting a staff member to come to UC Berkeley.
2. The statewide list of Affiliated Libraries under development should be used to extend an invitation to librarians at other campuses.
3. TALAG units possessing OCLC cataloging credits will review their balances and determine whether the credits may be used to pay the annual fees.
4. Incoming TALAG Chair N. Robinson will coordinate various activities via email, as needed.
NRLF:
L. Vida reminded everyone to plan this year’s pickups well ahead of the deadlines. K. Vanden Heuvel indicated that use of the “non circulating” status may complicate the depositing process. General discussion ensued on how or whether TALAG member units can share individual allocations, if they will not be used, so that other units may add volumes to NRLF.
The Affiliated Libraries Spring Assembly:
R. Evans reported on plans, potential dates and the program, which will feature Affiliated Librarians who are using new technologies. Either the week prior to Spring Break or the week after Spring Break appears to be the best times. T. Huwe pointed out that the Computers in Libraries Conference will be held March 22-24.
R. Evans also asked TALAG members to think of potential speakers for the Fall Assembly. W. Lowell suggested that this might be a very good venue for inviting project managers from the CDL.
TALAG Leadership and Meeting Calendar:
N. Robinson was nominated and voted to be the next Chair of TALAG (two year term). This requires LAUC-B to replace N. Robinson as the Affiliated Library Representative Alternate, which involves being on the LAUC-B Executive Committee and Chair of the LAUC-B Chair of the Affiliated Library Affairs Committee during 2006-2007.
TALAG thanked L. Vida for her outstanding service as the founding Chair of TALAG.
N. Robinson and L. Vida discussed whether TALAG should meet on a monthly or quarterly basis. It was agreed that quarterly is fine, with the proviso that if important developments arise, the TALAG Chair should feel free to call a meeting as necessary.
W. Lowell suggested that TALAG revisit the Task Force Report so TALAG may evaluate its progress in following its recommendations
Action Item:
TALAG will review the Report and its progress to date at its next meeting.
The meeting was adjourned at 10:00 am
Recorded by T. Huwe
February 2, 2006
Go to TALAG homepage