minutes090104

[Linda Vida <lvida@library.berkeley.edu>]

TALAG Meeting Minutes
Wednesday, September 1, 2004
Harmer E. Davis Transportation Library
412 McLaughlin Hall, 8:30  10:00 am

Present: Paul Atwood, Lily Castillo-Speed, Rita Evans, Susan Garbarino, 
Ruth Girill, (recorder), Waverly Lowell, Linda Vida (Chair)

Meeting minutes from August 10, 2004 were approved with minor edits.

The following announcements were made:
Minutes of past TALAG meetings are now archived at 
http://www.lib.berkeley.edu/Staff/talag/talagmin.html.

        Paul Hernandez will be the TALAG webmaster.
Maryly and Rita will review the website and give comments to 
Paul.  Comments from anyone else should be directed to Rita or Maryly.

After asking those present about their usefulness, it was decided that 
Linda will continue sending summary minutes of the Roundtable meetings to 
TALAG members.

Waverly has spoken with Amy Kautzman, Head, Research, Reference & 
Collections Doe/Moffitt Libraries, about having TALAG attend a staff 
meeting.  Amy is in favor of the idea. Waverly suggests setting up a 
meeting in January after a semester of reference and will contact Amy about 
a date.

The Library Development Office is redesigning its web page.

Follow-up from the meeting with Beth Dupuis, Aija Kanbergs & Imani Abalos:

TALAG can attend an All Doe/Moffitt Instruction and Reference Exchange 
(ADMIRE) meeting in November and be included as an agenda item.  Linda will 
clarify with Beth how many members of TALAG may attend.

Linda will also send out reminders about the following Action Items 
discussed at the meeting:

1. Affiliated librarians can join the instruct reflector by contacting P. 
Iannuzzi and the refstaff reflector by contacting I. Stirling.

2. Affiliated librarians interested in teaching a class under the auspices 
of the Teaching Library should contact Tim Dilworth.


4. Linda will put out a call to TALAG to be linked to the Library Tours and 
Instruction page.

5. Affiliated librarians can be added to the Contacts (liaisons), Academic 
Departments and Programs page by contacting P. Iannuzzi or I. Stirling.

Revised Library Guide language: At the meeting on August 10, Aija Kanbergs 
asked TALAG to suggest revised language to be used to describe Melvyl and 
Pathfinder to accurately reflect Affiliated Libraries' holdings. Rita 
suggested that this discussion should be addressed at the end of the 
meeting to allow time for discussion of other agenda items. As there was 
not sufficient time for discussion at this meeting, it was decided that 
Linda would send out a reminder to the TALAG listserv for suggested revised 
language. [Done. Linda subsequently determined that revised language will 
be needed by the end of the fall semester.]

Web Advisory Group (WAG) developments: Susan Garbarino discussed recent WAG 
developments. As a result of Pathfinder usability studies, potential 
changes to list all Libraries including Affiliated Libraries were 
discussed. Susan distributed a draft list of libraries. Numerous comments 
were made and Susan will take TALAG's comments back to WAG.  WAG is also 
very interested in linking to the Affiliated "grid" and Paul will send the 
permanent link to Susan.

Special Project funding letter: Waverly is waiting for Ron's comments on 
the letter that she drafted.  Linda will ask Ron to submit his comments and 
send her own comments to Waverly.

Meeting with Tom Leonard: Discussion ensued about the draft agenda for the 
meeting with Tom Leonard,Tuesday, September 14, 2004, 11:15 am  noon, in 
The Librarian's Office, 245 Doe Library. Linda will send out the draft 
agenda to TALAG for comments and forward the final agenda to Tom Leonard 
the week of September 7th.

1. Overview of TALAG

2. Brief Introductions

3. GLADIS/Pathfinder & the Affiliated Libraries

4. Special Project funding opportunities for all UCB campus libraries

5. Public Service issues and NRLF deliveries

6. Adjourn

CAPA: Every year, there is a 4-6 week delay in all Affiliated Librarians 
receiving letters with the results of their merits/promotions. TALAG 
decided that the best way to proceed would be to contact CAPA about this. 
It was also suggested that the Affiliated Librarians' recommendations 
should be batched and forwarded to UCB Academic Personnel by The Library 
4-6 weeks prior to campus notification to allow for this delay.

Update on Principal Investigator (PI) status for librarians: Lily gave us 
an update on her recent experience submitting a grant proposal listing her 
as the PI. Although, librarians need to request "exceptional status" to be 
listed as the PI, it is supposed to be seamlessly granted by the Sponsored 
Projects Office (SPO) when a grant is submitted. Apparently, SPO has a 
database that contains the names of campus PI's and librarians are not 
included in this database. Whenever a grant is submitted, SPO checks the 
database to ensure that the PI is listed.  It was suggested that all 
librarians be added to the SPO database. Lily will follow up with LAUC on 
this subject.

The meeting adjourned at 10:00 AM. The next regular TALAG meeting will be 
held on Wednesday, October 6th, 8:30  10:00 am, location to be announced.