minutes071404

[Linda Vida <lvida@library.berkeley.edu>]

TALAG Meeting
July 14, 2004
Environmental Design Archives
8:30-10:00 am

MINUTES

Attendance:  Paul Atwood (Affil rep), Lillian Castillo-Speed, Rita Evans, 
Susan Garbarino (recorder), Ruth Girill, Ron Heckart, Waverly Lowell, Linda 
Vida (Chair)

Minutes of June 2, 2004 meeting were approved with no corrections.

Announcements
1-Content Management System (CMS)
Linda reported an email exchange with Bernie Hurley about CMS. He clarified 
that libraries need to be on The Library server in order to be a part of 
this project.

2-Lincoln Cushing is leaving the Institute of Industrial Relations Library 
and beginning a half time position at the Bancroft Library sometime at the 
end of July.

3-Ron Heckart announced that IGSL had obtained an "institutional proxy 
card." He mentioned that the system cannot track items that are checked out 
on the proxy card which can be problematic.

Old Business
1-Meeting with Beth Dupuis, Head of the Teaching Library

Scheduled for August 10th from 9:30-11.  Beth suggested inviting Aija 
Kanbergs, Doe/Moffitt Publications Coordinator and Imani Abalos, Chair of 
the publications working group at Doe/Moffitt as well.

Action:  Linda Vida will ask Beth if the time of the meeting can be moved 
to 3:00  4:30 pm so as not to conflict with Public Services Council that 
morning.  She will notify TALAG members when the new time and location are 
firm. Discussion ensued regarding potential agenda items.

Action: Rita and Linda will review all Doe/Moffitt publications (print and 
web) to see how the Affiliated Libraries are represented in preparation for 
the meeting.  They will then work together to set the agenda for the 
meeting, incorporating suggestions that were made today.

2-Affliated Representation on Campus-wide library committees

A draft document of all campus-wide library committees and their Affiliated 
members was distributed and reviewed.  Corrections were made.

Waverly suggested that TALAG should have a representative on the Exhibits 
Committee. Action: Linda will ask Cathy Dinnean when the next call for 
members will be.

There was discussion about TALAG representation on the Faculty Senate 
Library Committee. Lily offered to review past discussion regarding this to 
determine whether TALAG should propose having a representative attend these 
meetings in addition to the representative from LAUC.

Action:  Linda will finalize corrections to this document and send it out 
with an email to all Affiliates. She will remind Affiliates who are on 
campus-wide committees to highlight, via email, pertinent items in meeting 
minutes that may be of interest to other Affiliates.

Review of other Action Items from last meeting

Priority 6:  Invitations sent out to all users

Susan reported that she had sent email to Isabel Stirling regarding how to 
be sure that invitations sent out to allusers included Affiliates. Isabel 
suggested that either she or Tom Leonard could send out a message to 
allusers stating that invitations were to be assumed to include Affiliated 
Libraries' staff unless stated otherwise.

Rita suggested that TALAG ask Isabel to send a yearly reminder of this 
policy to all users.  Lily noted that there were smaller lists than 
allusers that might be more appropriate places for some invitations.

Action:  Susan will send email to Isabel asking her to send an email and a 
yearly reminder to allusers stating that invitations sent to allusers will 
be assumed to include Affiliates unless otherwise noted.

Priority 3:  Calls for supplemental funding.

Action: Waverly said she would continue to work on drafting a letter to Tom 
Leonard regarding this topic.

Priority 7c:  Affiliated representative to the Web Advisory Group (WAG).

Linda reported that Waverly will be the Affiliated rep to WAG starting in 
October, until then Susan Garbarino will be the interim representative.

Priority 8a.:  Publicizing Affiliates to staff of The Library

Action:  Waverly will contact Glenn Gillespie, coordinator of the Making 
Effective Referrals series, regarding a possible panel event of Affiliated 
Libraries in the Morrison Room.

Priority 9c: Paul Atwood announced that all the affiliated libraries staff 
are now included in the Staff Directory. He will send an announcement to CU 
News announcing this.

New Business

1-Web master for Affiliated Libraries' web site
Dan Krummes has graciously volunteered a member of the ITSL library staff 
to serve as TALAG webmaster for a one or two-year term. The webmaster will 
be either Rahul Kamath or Paul Hernandez. Linda suggested that we also 
needed a liaison for content decisions.

Action:  We will need to form a small task force to review the current 
content of the Affiliated web site and recommend revisions regarding 
content, consistency, etc.  Rita and Ruth volunteered to be on the task 
force.  Linda will ask for other volunteers.

2- E-resources and Cataloging Convention
Lily Castillo-Speed attended the last Social Sciences Council meeting where 
there was a discussion to add LC call numbers to electronic resources even 
though there is no location for them. Access to specialized CD-ROM 
databases requiring a password was also discussed.  There was a suggestion 
that the record would state, "contact your library for a password."

TALAG wondered whether this was an issue for The Affiliated Libraries as we 
do not currently have passwords. It was decided to leave the proposed 
language as is since most of these databases reside in the subject 
specialty libraries and a patron would normally be directed to that library 
for assistance.

3-WAG meeting  Pathfinder menu
Susan Garbarino attended WAG and there was discussion of a new design and 
navigation tools for Pathfinder. There is a proposal to include 
"GLADIS  UCB Library Catalog" on the search menu of Pathfinder. She 
mentioned that this statement is not accurate because it does not include 
The Affiliated Libraries. She asked TALAG to propose alternate language 
that she could take back to WAG.  There was consensus from TALAG that, 
since space is limited, we would prefer to have an asterisk followed by the 
phrase "more information" near the top of the main search menu. When 
someone clicks on that they would see a list of The Affiliated Libraries. 
Susan will take this suggestion to the next WAG meeting.

The meeting was adjourned at 10:05 am.