TALAG minutes 031804

[Linda Vida <lvida@library.berkeley.edu>]

March 18, 2004

Minutes of The Affiliated Libraries Administrative Group (TALAG) meeting.

8:30-10:00am
Dean’s Conference Room, Boalt Hall
Present:  M. Snow, R. Girill, T. Huwe, R. Heckart, L. Castillo-Speed, L. Vida, C. James, W. Lowell, S. Garbarino, D. Krummes, M. Levy

AGENDA

Announcements:        

Budget Information Request from Elaine Tennant:

Elaine Tennant, Academic Senate Library Committee Co-Chair, requested information on 3/11/04 from Lincoln Cushing, LAUC-B Affiliated Library Rep regarding how the state budget problems are affecting Affiliated Libraries.  Lincoln will coordinate a response. 
        
Update on Affiliated Library-The Library Task Force

.Links to the Report:

A print copy of the Final Report was distributed.  L. Castillo-Speed reported that this report was presented to Roundtable and was well received.  She and I. Sterling are in the process of officially distributing it to LAUC-B, Library Cabinet, the Executive Vice Chancellor and the Provost.  The report will permanently reside on the LAUC-B web site

http://www.lib.berkeley.edu/LAUC/tlaltf_report_04.html. 
L. Castillo-Speed will explore presenting the report to the Academic
Senate and getting a summary article in the Berkelyan and CU
news.

Three outcomes from this report were identified at the Roundtable
meeting:
1-Improved communications between the Affiliated Libraries and The
Library is a goal.
2-Many positive working relationships currently exist between the
Affiliated Libraries and The Library.
3-It is useful to see “the big picture” when looking at the relationships
between the Affiliated Libraries and The Library to represent the campus
library system as a whole to university administrators.

Implementation 

W. Lowell suggested that TALAG needed a strategic plan on how to
implement the recommendations of the report.  L. Castillo-Speed
noted that there was a statement in a box on page 9 of the report that
spoke to implementation.

1. Changes to TALAG (not necessarily mentioned in the report.)

 a.   Approval of decisions of February 6, 2004:
Three changes were made in the Summary of TALAG decisions Made at the
Feb. 6, 2004 meeting:

·       As part of the TALAG Chair’s duties, number 3 item c. now reads “Represents TALAG to the Academic Senate Library Committee.” The sentence “Brings TALAG issues and concerns to the attention of the LAUC-B Vice Chair, who serves on the committee and/or directly attends committee meetings as needed.” was omitted.

·       

Number
4 now reads “The LAUC-B Affiliated Library Representative and/or
Alternate are ex-officio members of TALAG.

·       

Under
LAUC-B matters, number 2 now reads “All LAUC-B members should be
specifically invited to the Annual guest speaker Assemblies.”

·       

The summary was then approved. 

b.Monthly meeting rotation among Affiliated Librarians  
It was agreed that TALAG would meet at least quarterly with more frequent
meetings possible at the discretion of the Chair.  The Chair will
also determine the venue of TALAG meetings.

c.Membership fees (discretionary funds for the Chair):
It was agreed that there would be a small contribution from each
Affiliated Library to create a small discretionary fund for the Chair,
however, no action was taken at this time.

d.Formation of subgroups to address specific issues (membership may
include non-Affiliated librarians).  
It was agreed that occasionally subgroups of TALAG would be formed to
discuss certain issues.

e.Getting TALAG up on the web, linked to the Affiliated Librarians page.
[Contents: Name, purpose, contact info. meetings, etc.]
It was agreed that there would be a link to a TALAG web site from the
Affiliate Libraries page.

Affiliated Grid
L. Vida reported that a link to a draft of the Affiliated grid will be
sent out to TALAG members for their input.

Public Copiers on Xerox Contract

Four Affiliated Libraries are affected by the change in The Library’s
copier contract, IGS, WRCA, ITS, ESL.  It is currently unclear what
the affects will be.  D.Krummes proposed a subgroup of the heads of
these libraries be formed to discuss needs and strategy.

Election of Chair
Call for NominationsL. Vida was nominated for Chair of TALAG.
Voting
The nominee left the room and a voice vote was taken.  L. Vida was
unanimously elected Chair of TALAG.

Next Meeting
Meetings will generally be held quarterly on the first Wednesday of the
quarter.  At this early stage of TALAG’s formation, the Chair
anticipates a few extra meetings.  The Chair will send out a list of
possible meeting dates with the first proposed meeting in April
2004.

The Chair inquired if there was a list of all committees Affiliated
Library Staff serve on.
The Chair suggested creating a subgroup regarding improving the
Affiliated Libraries’ web presence.

D. Krummes suggested using Survey Monkey to conduct a survey of TALAG
members to rank the recommendations of the Task Force.  W. Lowell
agreed to contribute to the design of the survey.

The members of the Affiliated Libraries-The Library Task Force were
formally acknowledged for their efforts in writing the report.  The
Convener of the Affiliated Libraries Heads group (the predecessor to
TALAG), Lily Castillo-Speed, was thanked for her important contributions
over the past three years.

Adjournment