Library Space Planning Department

Library Space Planning
107 Doe Library
Phone: 642-5154
Jeff Johnson
Sukhjit Johal
Fred Yasaki

The Library Space Planning Department plans and coordinates new building projects, major construction renovations and relocations, and major shelving and furniture projects.

Building the UC Berkeley Library is an ongoing process, begun in 1869 and continuing through the present. A history and overview of Doe/Moffitt Library construction and the current seismic upgrade project are included as part of a display in the model room, located in the North corridor, Floor 1 of the Doe Library (adjacent to the Brown Gallery and Room 105.)

| Workplace disruption procedure | Project and furniture requests | Related links |

Procedures for supervisors during workplace disruptions

When a disruption to the physical facilities occurs which affects the work of the Library, the unit supervisor or department head should immediately contact Miguel Labon, 2-3613. Miguel will promptly investigate the situation and determine whether he can remedy the situation himself.
If the Building Coordinators are unable immediately to resolve the problem, they will promptly advise Fred Yasaki of the Space Planning Office of the situation, providing an analysis of the problem.
Fred will determine what steps will be necessary to resolve the difficulty. He will immediately initiate contact with the appropriate individuals/agencies and will notify Library Human Resources.
Kay Starkweather or Lee Leighton will promptly discuss with the affected supervisor/department head whether/how employees are being affected, and to plan, if needed, how library services can continue with the least disruption to our users.

Sending employees home on paid administrative leave should be the last resort as the Library's mission is to provide information services to faculty, students, staff and the public during open hours. Alternatives such as moving the location of work, adjusting the lunch period, or giving a higher priority to other types of work should always be thoroughly explored. In some cases, the work of the unit may be suspended and the employees temporarily reassigned to other work units.

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Procedure for project & furniture requests

Each year, Library Administration (Cabinet) issues a library-wide call for "facilities and furniture/equipment" project requests. Based upon Library priorities Cabinet approves selected projects with corresponding funding allocations. The Space Planning Office (SPO) is responsible for the coordination, implementation and completion of all approved projects.

Any subsequent or emergency project requests must be submitted to an AUL for scheduling and funding approval. If the SPO is unavailable to work on this new or unscheduled project within the desired timeframe, the requesting unit should contact Campus Supply. On a recharge basis Campus Supply can provide partial or full space planning, design, specification, order, installation and move services. Should renovation, new construction, or new electrical, data or telephone outlets be required, a Project Renovation Requisition (PRR) request must be submitted. For new data requests, the Library Systems Office (LSO) must be contacted at the helpdesk (642-6120).

Furniture/equipment repairs or small scale Steelcase installations (less than 6 workstations) are coordinated through the SPO.

Facilities projects are defined as projects requiring space planning, new Steelcase furniture (More than 2 workstations), new construction, renovation or building infrastructure work (data, electrical, lighting, etc). Facilities projects must be coordinated with the SPO and Capital Projects.

Furniture/Equipment projects are those projects where stand-alone furniture and equipment are specified and purchased. These projects require no construction alterations to building infrastructure (electrical, data, telephone, lighting, floor loading, etc). Furniture/equipment projects generally relate to purchases of individual freestanding tables, chairs, desks, file cabinets, window blinds, etc.

Note: For all shelving and file cabinet purchases (more than 6), floor-loading capacities must be considered and coordinated with the Space Planning Office.

Caution: When planning a project of any size, be aware that projects thought as a simple furniture order could be highly complex due to ADA, fire codes, data connections, electrical connections and allowable weight limits.

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