Step 1
All travel must be pre-approved by your supervisor, unit head and/or AUL/Director before initiating your travel request.
Complete the Travel/Training/Development Request
Form. Make sure you have all required signatures.
Select funding source*:
a) Staff Development Committee ( SDC) http://www.lib.berkeley.edu/Staff/SDC/forms.html
b) LAUC/Professional http://www.lib.berkeley.edu/LAUC/travel.html
c) Administrative/Collection Development/Professional: need to obtain supervisor
and AUL or Director's approval signature.
* Available funding:
* Please Note:
Internet travel packages not reimbursable Itemized expenses and supporting documentation are required when requesting reimbursement for University business travel expenses. Travel or "vacation packages" purchased from internet vendors generally do not itemize expenses. Consequently, no University business travel should be booked through such vendors unless the traveler has confirmed that every aspect of the package will be separately itemized (e.g.,explicit room charges, taxes, services; airfare, taxes, fees, etc.). Without this itemization of expenses, such travel cannot be reimbursed regardless of overall cost savings. This requirement is addressed in Section XII, "Reporting Travel Expenses" of the University Travelpolicy, http://www.ucop.edu/ucophome/policies/bfb/g28.pdf.
Step 2
Send the original signed Travel/Training/Development Request Form to LBS and keep a copy for your records.
Step 3
Prior to any travel out-of-state or to a foreign country, UC travelers must register at http://www.uctrips-insurance.org to ensure insurance coverage for each business trip.
Step 4
After completing your trip, record your expenses on the "actual expense" column on your Travel form. Please use The Travel Check List for submitting the required documents for reimbursement. Send your complete reimbursement package to Kris Leonardo in LBS.
UCB Library Travel pre-paid services which help reduce out-of- pocket expenses.