Present: Lincoln Cushing, Dave Duer, Joan Gatten, Brian Quigley (chair),
Lisa Rubens (recorder), Stephanie Sadre-Orafai, Vanessa Tait
1. Announcements
Lisa brought along the results of her work on posters and cards publicizing
the FSM Café as a venue for educational programs. It was suggested that we
lighten the red and enlarge the next batch, for easier reading. Lisa will
speak to Robin Fosdick about displaying the posters and will distribute
cards at Lincoln's programs. There was a discussion on plastic containers
to hold the cards outside FSM Café.
2. Public Art and Free Speech Program
It was suggested that we work out all the major issues and problems through
this event, so it can serve as a model for future events. It was decided
that the proposal form might be too complicated, especially in terms of the
budget estimates. The committee will use this event to determine standard
budget estimates for many line items (catering, a/v equipment, chairs) so
that the program planners only need to estimate honoraria, travel expenses
and unanticipated costs.
It was suggested that a house manager be assigned for each event. Their
standard duties would include catering, chairs, a/v rental, building
security and lighting. A liaison should also be assigned for each event, to
serve as the committee contact to the program planners, helping them to
coordinate their event. The liaison should also monitor the checklist. It
was suggested that the checklist have a deadline column, room for
expenditures and room for additional costs. Program planners should justify
any additional costs that they anticipate, so the committee can decide
whether to approve them. Theoretically, the program planners should be able
to get money from other funding sources as well. (Note: Later discussions
abandoned the house manager/liaison model, replacing it with the program
liaison/publicity coordinator/café coordinator/logistics
coordinator/chair/archival coordinator model outlined in the checklist -
03/14/2002 bq)
It was noted that Gary Handman is putting events on the web in audio form.
Lisa volunteered to make sure a digital camera was at each event to take a
few images that could be uploaded to the web site.
The committee approved an estimated $1000 budget for the Public Art and
Free Speech Program. The chair can sign off on requests for expenditures,
or can supply our fund number for expenditures that we can charge.
CHAIRS
Susan Francisco can pick up chairs and deliver them from Morrison if not in
use. If we use the Morrison chair, we need to be prepared to help with the
set-up. It was decided that chairs be rented, delivered and set-up for the
event, so committee members will not have to hassle with them. We have the
budget for this. Lincoln will look into chair rentals on the campus: We
need 50 chairs. Mike Miller for Materials Management says they will cost
$113, with a $60 delivery surcharge because of the timing.
FOOD
option A: Stradivarius, standard
option B: if program planners want certain kind of food
(Note: Later discussions revealed that we have to use Stradavarius catering
- 03/14/2002 bq)
Cost for food last time = $504; Vanessa will arrange catering for this
event. The committee expressed preferences for foccacia, fruit, bread,
cheese, cookies, and flavored mineral waters (which were most popular last
time).
SPECIFIC ASSIGNMENTS
Lincoln: chairs, av, publicity poster. He also checked with calendar of
events, seems to be no conflict; the event is listed as U.C. event and he
built a reflector for the event and will send out announcements this time.
Stephanie will handle publicity.
Joan will be a floater.
An email for event publicity (fsm-info@library.berkeley.edu) has been set
up (to go to the Chair) so that no one gets a personal threat. Vanessa
received hate mail last time, as a result of her email being listed on the
publicity.
OTHER
Manager of Cafe = Daryl Ross. Doors should open 1//2 hour before
event....5:30. The committee felt that people could wander in and have food
from the beginning and throughout the event.
REMINDER: The educational committee will meet once a month, the 2nd Wed. of
the month, from 4-5 in 303 Doe. Next meeting is scheduled for Wednesday,
Frebruary 13th.