Circulation Services Group Meeting Notes 19 June 2007 Rm. 303 Doe 2-3:30pm Present: Brian Light (Co-Chair, recorder), Sheehan Grant (Co-Chair), Jutta Wiemhoff, Penny Bertrang, Zachariah Veley, Marianne McDonald, Rob Leteff, Alina Christian, Jim Boydstun, Matthew Prutsman, Brice Sullivan, Heather Pena, Jenna Kreiss, James Washington, Michael Villarreal, Jennifer Osgood, Meredith Fleming, Peter Soriano, Norah Foster. AGENDA 1) Introduction 2) Announcements 3) Minutes Approval 4) Brainstorming better referrals and services for all Circulations - Sheehan 5) Discussion about the change in student procedures with Kronos – Brian 6) LSO Report – Penny 6) Introduction of the new CSG Co-Chair 1) Introductions – Everyone introduced themselves. 2) Announcements – Penny – Please Cancel old Gladis accounts. There is a place to do this on the Gladis Autocirc request page. Brice with PSC Updates – The Universal Discharge ran into road blocks but is not a dead issue. There will be more information on this in the near future. Replacement Charges have been approved to $150. Everyone on PSC was in favor of this so it will be done sometime soon. Processing Charges will not get raised as recommended. This was discussed but there were serious concerns so it will not be implemented. Jutta The Deacession project for over 40,000 East Asian Library books from NRLF has been completed. The plan is to move these books back to EAL as soon as their new library is ready to receive them, probably in January 2008. As a fall out from the mass digitization project with Google, NRLF is resolving a good number of record problems, as well as long overdue and/or missing items issues. 3) The minutes for the April meeting were approved. 4) Sheehan – It seems like it would be useful if everyone knew what services each unit could offer. In order to do this, Sheehan proposes putting together a Matrix o service. The group was very interested. Sheehan will follow up at the next CSG meeting and over E-mail to create this matrix. 5) Brian – With the new change in student pay around the corner, HR is asking us to change some procedures. Namely, we should no longer have students change their pay rat when clocking in a supervisor. From now on, we should handle pay rate changes ourselves. The group was very concerned about this change and expressed a good deal of concern. They were encouraged to send their comments to LibPay. However, it was recommended that CSG make a formal comment about their concerns on this issue and send it to Circserv, Timesupe and Libpay. Brian said he would put this together over the next few days. 6) Penny, LSO Report – With several retirements on the horizon in the Library Systems Office, LSO is starting to re-organize in order to handle these future changes and tackle a number of upcoming projects. An ILS project manager and a few programmer positions will be hired. A ‘new’ Operations unit will be formed on July 1. While some of the systems people who have generally been dedicated to Gladis will be taking on additional responsibilities, Gladis accounts will still be handled the same. Users request new accounts and account changes via the website which sends the request via email to the appropriate staff for approval. The Operations unit will make the changes after receiving confirmation of user’s privilege. With regards to the “Win6530 will expire” message, systems purchased additional licenses some time ago, but have been waiting for the vendor to send the new licen. Soon, the PC experts will need to update the local computers when those licenses arrive. There will be some time in the near future when the Gladis system will need to come down for maintenance, 6/29 is a possible date, but systems will keep you all informed. [note: this was done on August 3.] With some staff losses, and a real push for an Integrated Library System emerging, it is possible that some Gladis projects will get dropped. Please keep that in mind when asking for major changes to the system. 7)Brian – It has been 2 years since I became CSG Co-Chair, and it is now time to step down. Luckily for all of us, Trina Lopez from Art History Classics has volunteered t take over and guide CSG along with Sheehan Grant who has one more year as a Co-Chair. Thanks Trina!
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