Circulation Services Group (CSG) Meeting Tuesday, February 20, 2007 Doe 303 2:00 – 3:30 PM Minutes: Heather Pena Attended: Brian Light (co-chair), Heather Pena, Matthew Prutsman, Trina Lopez, Michael Villarreal, Jutta Wiemhoff, Brice Sullivan, Peter Soriano, Alina Christian, Penny Bertrang, Lea Mascorro, Imani Abalos (guest), Robert Leteff, Marianne McDonald, Victoria Jourdan, Angela Arnold, Mark Marrow, Virgilyn Abbibas, Albert Garcia, Zachariah Veley, Meredith Fleming, Norah Foster, Jim Boydston, Sheehan Grant Agenda: 1) Introductions 2) Announcements 3) Update on Fining Units - Lea Mascorro 4) LSO Report- Penny Bertrang 5) Student Pay Increase - Brian Light 1) Introductions 2) Announcements: *Welcome Robert Leteff to the Business and Economics Library as the new Course Reserve and Circulation Assistant. *Mark Marrow is the new Head of Doe/Moffitt Circulation Services. *Jutta Wiemhoff: NRLF Update Digitization Projects: a. Items that are charged out to either digitization project indicate “In use at NRLF” in the GLADIS public display, while Pathfinder says “SHELVED IN: NRLF.” Circ staff should recall material for patrons as needed. b. Google Digitization Project began October 23, 2006 and involves pulling & sending everything on the shelves. The project started with shipping three book trucks a day and has been ramped up to a total of 15 books trucks a day. Material for the OCA Digitization Project is pulled off the shelf by using pick-lists as this project digitizes only selected titles that are out of copyright. NRLF is sending one truck per day, about 1000 – 1200 items per week. c. The patron id’s used for these projects are either NRLF001 through NRLF250, or NRLF-IA1 through NRLF-IA10. d. The turn-around time for the either project is 6-10 business working days. e. Copyright issues/Google: Full text will be available only for books that are out of copyright. Material protected by copyright can be viewed as "snippets", brief sections of the page where the search term appears. Persistence Policy Jutta reminded everyone that the persistence policy is in effect since January 7, 2007. Since Special Collection material is exempt from this policy, this means that everything that is NOT Special Collection and/or has a Restricted NRLF circ status is persistent. If a persistent item is lost, owning units can no longer just deaccession those titles, but are required to follow-through on replacing the titles. More information on the Persistence Policy is available at http://libraries.universityofcalifornia.edu/sopag/RLF_Persistence/. 3) Update on Fining Units- Lea Mascorro *Raise maximum fine fee? a. Students not returning books. Most students will deal with the $20.00 late fee. b. Current fine amount is $5.00 a day- Maximum $20.00. However, some units do not fine. c. Possible Solution: Hold ID- only can view item in library. d. Utilizing Manual Blocks more strategically to force discussions of short-term item misuse at the manual block requesting unit. 4) LSO Report: 9/9/2006 - 2/20/2007 – Penny Bertrang
| Date | What | Description |
| 10/23/06 | Mass digitization project | Installed macros and programs for NRLF / CDL / Google mass digitization project to allow “Mass charge” of materials by range of NRLF barcodes and by individual NRLF barcodes. |
| 10/24/06 | Proxy server access for concurrent enrollment students | Changed program to allow new category of patron to have proxy server access: concurrent enrollment students registered via UC extension and who paid Privileges Desk for library privileges. Unregistered UCB students taking concurrent enrollment via UC extension already had proxy server access. Concurrent enrollment students from State universities and junior colleges, do not pay and are not eligible for proxy server use. |
| 10/30/06 | Mass digitization project | Changes to Mass Charge program to improve the error handling when checking for missing or bad UCB Barcode Index records. |
| 11/16/06 | ‘n’ level record upgrade for Mass digitization proctj | Minor change to program that exports records from GLADIS to Pathfinder to stop generating the "“INVENTORY CONTROL RECOR"D” note in n-level records that have been upgraded for Google project. When an n-level record is upgraded in GLADIS, it is re-sent to Pathfinder (with the newly upgraded bib fields and without the note). A similar change (to not display this note) is planned for the record in GLADIS, but programming hasn'’t beendone yet. |
| 2/9/07 | Report programs upgrade | Changed two report programs to work better. We can now search for undesired text in a bib field and program will eliminate records based on that text, regardless of whether we’re also searching on some desired text or not in the same or different bib field. |
| 2/12/07 | OCA digitization project | Created a picklist for Bancroft (based on data from CDL) to be used by Bancroft staff to send items to NRLF for digitization as part of the OCA project. |
| 2/13/07 | system date mistake | Oops! In testing for the upcoming daylight savings change (new dates), accidently set the system date to 12/13/07 for 16 minutes (2:16 - 2:32 p.m.). During this time, a few bib and patron records were created or modified, NRLF accessioned or deaccessioned some items, and ~358 items were either charged, renewed, put on search, or a hold placed. We adjusted the due dates on the charges, searches, renewals, and holds. NRLF said not to bother changing the due dates on the 109 items charged to OCA project during this time, since they are returned very quickly. Ginny will fix the accession dates on the NRLF items. We'’re not worrying about the 12/13/07 add dates and mod dates in patron and bib records. Also a number of items were discharged during this time. A few had a hold or had been billed. We identified these and adjusted the pickup date (for the former) and the discharge date (for the latter), so the cancellations would go to CARS in a timely manner. |
Upcoming - 1. Mass Discharge program for Mass digitization project (discharge of items from cart patron from list of NRLF barcodes listed in return shipment manifest file). 2. Reports for EAST and NRLF related to EAST’s move into new library building. Three lists of items to deaccession from NRLF were generated so far. Upcoming with be other reports, such as items duplicated in EAST and CCSL or under multiple call numbers within the same GLADIS record, so EAST and CCSL staff can cleanup records/withdraw materials. 3. UC Shared Print locations. 5) Student Pay Increase – Brian Light *Starting in July, students will receive an increase in pay. *The issue has caused a lot of discussion and some are frustrated by the result of waiting until July for the increase when a previous Roundtable discussion hinted on an increase earlier. *Earlier Round Table and HR internal memos stated in writing "late fall/early spring" for the implementation date for the pay increases. *Other concerns the group had was how to justify a higher rate of pay for numerous students on a night/weekend/holiday shift. Some supervisors train all student staff on all duties; some use the X-card method. It depends on the unit. *In regard to current pay increase please review the following link for more information on this topic: http://www.lib.berkeley.edu/LHRD/payincreasumry.html *LHRD Frequently Asked Questions link: http://www.lib.berkeley.edu/LHRD/faqpay2007.html
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